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Appointment Scheduler Jobs in Rochester, MN (NOW HIRING)

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$12

$18

$26

How much do appointment scheduler jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for appointment scheduler in Rochester, MN is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $20.53 per hour, depending on experience, location, and employer.

What does an appointment scheduler do?

An appointment scheduler primarily works in the health care field, providing administrative and scheduling services for a medical facility or physician’s office. As an appointment scheduler in a medical office, your duties include contacting patients about upcoming appointments, directing calls to proper staff members, performing data entry, pulling medical records, and general clerical work. Appointment schedulers also work in marketing positions in other industries such as advertising or finance, scheduling appointments with prospective clients to generate new business. In this role, you may also educate potential clients on products and services, resolve client inquiries and complaints, and perform other administrative duties as needed.

What qualifications do I need to be an appointment scheduler?

To be an appointment scheduler, candidates typically need a high school diploma or equivalent. Strong organizational skills, proficiency with scheduling software or office tools, and good communication abilities are important for success in this role.

What are the key skills and qualifications needed to thrive as an appointment scheduler, and why are they important?

To thrive as an Appointment Scheduler, you need strong organizational skills, attention to detail, and familiarity with scheduling procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic medical record (EMR) systems, and office communication tools is typically required. Excellent interpersonal skills, patience, and clear communication help build rapport with clients and coordinate effectively with team members. These abilities are essential for minimizing errors, ensuring smooth operations, and delivering a positive experience for both clients and staff.

What is an appointment scheduler?

Appointment schedulers are professionals responsible for organizing and managing appointments for individuals or organizations, often in healthcare, legal, or business settings. They communicate with clients or patients to book, confirm, or reschedule appointments, ensuring optimal use of the provider's time. Appointment schedulers may use specialized software to track availability, send reminders, and maintain accurate records. Their role is crucial for maintaining efficient workflows and providing a positive client or patient experience.

What are some common challenges faced by appointment schedulers, and how can they be managed effectively?

Appointment Schedulers often face challenges such as managing high call volumes, handling last-minute cancellations or rescheduling requests, and coordinating between multiple providers or departments. Effective communication, strong organizational skills, and familiarity with scheduling software are key to overcoming these challenges. Many organizations provide training and support systems to help new schedulers adapt quickly, and teamwork is essential for handling particularly busy periods or complex scheduling needs.

What is the difference between Appointment Scheduler vs Receptionist?

AspectAppointment SchedulerReceptionist
Primary RoleScheduling and managing appointmentsGreeting visitors, answering calls, and administrative support
Required SkillsCalendar management, organization, communicationCustomer service, communication, multitasking
Work EnvironmentOffice, healthcare, or service settingsFront desk, office, healthcare facilities
Common CertificationsNone required, but familiarity with scheduling software helpfulCustomer service or administrative certifications optional

While both roles involve administrative tasks, an Appointment Scheduler primarily focuses on managing appointments and schedules, whereas a Receptionist handles front desk duties, greeting visitors, and general administrative support. The roles often overlap but serve distinct functions within organizations.

More about Appointment Scheduler jobs
What are the most commonly searched types of Appointment Scheduler jobs in Rochester, MN? The most popular types of Appointment Scheduler jobs in Rochester, MN are:
What are popular job titles related to Appointment Scheduler jobs in Rochester, MN? For Appointment Scheduler jobs in Rochester, MN, the most frequently searched job titles are:
What cities near Rochester, MN are hiring for Appointment Scheduler jobs? Cities near Rochester, MN with the most Appointment Scheduler job openings:
Appointment Scheduler jobs near you
Infographic showing various Appointment Scheduler job openings in Rochester, MN as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, and 9% Remote job distribution, with an average salary of $39,167 per year, or $18.8 per hour.

Customer Care/Appointment Coordinator

Tom Kadlec Kia

Rochester, MN • On-site

$20/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 3 days ago

New

Job description

Customer Service / Appointment CoordinatorRochester, MN

Customer Service / Appointment Coordinator
Rochester, MN
$20/hour | Full Benefits | Steady Schedule

Immediate Opening – Hiring This Week

We’re looking for a reliable, positive person to join our service team at Tom Kadlec Kia.

This is a steady, fast-paced customer service role where your day goes quickly and you’re always engaged.

If you like talking to people and staying organized — this is a great fit.

What You’ll Do
  • Answer incoming calls and schedule service appointments
  • Make outbound calls for reminders and follow-ups
  • Text and email customers
  • Keep the service schedule full and organized
  • Work closely with advisors and service team

This is a people-focused role, not a sit-and-watch-the-clock job.

Pay & Schedule
  • $20/hour (consistent, reliable pay)
  • Full-time position
  • Closed Sundays
What We’re Looking For
  • Friendly and professional communication skills
  • Reliable and organized
  • Comfortable on the phone
  • Able to multitask in a fast-paced environment

No dealership experience needed — we will train you.

Why People Like Working Here
  • Brand-new, clean facility
  • Supportive team environment
  • Full benefits (health, dental, vision, 401k, PTO)
  • Employee discounts
  • Opportunity to grow into other roles over time
Apply Now

We are actively scheduling interviews this week.