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Appointment Scheduler information

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$12

$18

$26

How much do appointment scheduler jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for appointment scheduler in Rochester, MN is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $20.53 per hour, depending on experience, location, and employer.

What does an appointment scheduler do?

An appointment scheduler primarily works in the health care field, providing administrative and scheduling services for a medical facility or physician’s office. As an appointment scheduler in a medical office, your duties include contacting patients about upcoming appointments, directing calls to proper staff members, performing data entry, pulling medical records, and general clerical work. Appointment schedulers also work in marketing positions in other industries such as advertising or finance, scheduling appointments with prospective clients to generate new business. In this role, you may also educate potential clients on products and services, resolve client inquiries and complaints, and perform other administrative duties as needed.

What qualifications do I need to be an appointment scheduler?

To be an appointment scheduler, candidates typically need a high school diploma or equivalent. Strong organizational skills, proficiency with scheduling software or office tools, and good communication abilities are important for success in this role.

What are the key skills and qualifications needed to thrive as an appointment scheduler, and why are they important?

To thrive as an Appointment Scheduler, you need strong organizational skills, attention to detail, and familiarity with scheduling procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic medical record (EMR) systems, and office communication tools is typically required. Excellent interpersonal skills, patience, and clear communication help build rapport with clients and coordinate effectively with team members. These abilities are essential for minimizing errors, ensuring smooth operations, and delivering a positive experience for both clients and staff.

What is an appointment scheduler?

Appointment schedulers are professionals responsible for organizing and managing appointments for individuals or organizations, often in healthcare, legal, or business settings. They communicate with clients or patients to book, confirm, or reschedule appointments, ensuring optimal use of the provider's time. Appointment schedulers may use specialized software to track availability, send reminders, and maintain accurate records. Their role is crucial for maintaining efficient workflows and providing a positive client or patient experience.

What are some common challenges faced by appointment schedulers, and how can they be managed effectively?

Appointment Schedulers often face challenges such as managing high call volumes, handling last-minute cancellations or rescheduling requests, and coordinating between multiple providers or departments. Effective communication, strong organizational skills, and familiarity with scheduling software are key to overcoming these challenges. Many organizations provide training and support systems to help new schedulers adapt quickly, and teamwork is essential for handling particularly busy periods or complex scheduling needs.

What is the difference between Appointment Scheduler vs Receptionist?

AspectAppointment SchedulerReceptionist
Primary RoleScheduling and managing appointmentsGreeting visitors, answering calls, and administrative support
Required SkillsCalendar management, organization, communicationCustomer service, communication, multitasking
Work EnvironmentOffice, healthcare, or service settingsFront desk, office, healthcare facilities
Common CertificationsNone required, but familiarity with scheduling software helpfulCustomer service or administrative certifications optional

While both roles involve administrative tasks, an Appointment Scheduler primarily focuses on managing appointments and schedules, whereas a Receptionist handles front desk duties, greeting visitors, and general administrative support. The roles often overlap but serve distinct functions within organizations.

More about Appointment Scheduler jobs
What are the most commonly searched types of Appointment Scheduler jobs in Rochester, MN? The most popular types of Appointment Scheduler jobs in Rochester, MN are:
What are popular job titles related to Appointment Scheduler jobs in Rochester, MN? For Appointment Scheduler jobs in Rochester, MN, the most frequently searched job titles are:
What cities near Rochester, MN are hiring for Appointment Scheduler jobs? Cities near Rochester, MN with the most Appointment Scheduler job openings:
Appointment Scheduler jobs near you
Infographic showing various Appointment Scheduler job openings in Rochester, MN as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, and 9% Remote job distribution, with an average salary of $39,167 per year, or $18.8 per hour.

Graduate Research Appointment - Sarkaria Lab - Limited Tenure

Mayo Clinic

Rochester, MN

$20.50/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 4 days ago

Mayo Clinic rating

7.8

Company rating: 7.8 out of 10

Based on 696 frontline employees who took The Breakroom Quiz

130th of 887 rated healthcare providers

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights
  • Medical: Multiple plan options.
  • Dental: Delta Dental or reimbursement account for flexible coverage.
  • Vision: Affordable plan with national network.
  • Pre-Tax Savings: HSA and FSAs for eligible expenses.
  • Retirement: Competitive retirement package to secure your future.

Responsibilities

The Graduate Research Appointment (GRA) is a post-baccalaureate appointment for participants with an interest in biomedical research. The primary purpose is to provide a post-baccalaureate laboratory research experience that applies skills in science, technology, engineering or math to biomedical research including basic science or translational research.  GRA participants will have the opportunity to participate in selected graduate classes and seminars while working in this role.


Qualifications

Bachelor's degree with a strong background in science, technology, engineering, or math.  Authorization to work and remain in the United States, without necessity for Mayo Clinic sponsorship now, or in the future (for example, be a U.S. citizen, national, or permanent resident, refugee or asylee. 

Students that do not meet these criteria do not qualify.

  • Applicants who are currently in Graduate or Medical School are not eligible.
  • Eligibility of applicants with advanced degrees above BA or BS depend on the specific degree

Exemption Status
Nonexempt
Compensation Detail
This position has a predetermined rate of $20.50 per hour.
Benefits Eligible
Yes
Schedule
Full Time
Hours/Pay Period
80
Schedule Details
M-F 8-5 This position has an anticipated end date of 1 year after the start date. There may be the possibility to extend one additional year dependent on funding.
Weekend Schedule
none
International Assignment
No
Site Description
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. 

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'.  Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter
Jill SquierQualifications:

Bachelor's degree with a strong background in science, technology, engineering, or math.  Authorization to work and remain in the United States, without necessity for Mayo Clinic sponsorship now, or in the future (for example, be a U.S. citizen, national, or permanent resident, refugee or asylee. 

Students that do not meet these criteria do not qualify.

  • Applicants who are currently in Graduate or Medical School are not eligible.
  • Eligibility of applicants with advanced degrees above BA or BS depend on the specific degree

What Mayo Clinic employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Mayo Clinic

Sourced by ZipRecruiter

Mayo Clinic is the largest integrated, not-for-profit medical group practice in the world. We're building the future, one where the best possible care is available to everyone — and more people can heal at home. Our relentless research turns into earlier diagnoses and new cures. That's how we inspire hope in those who need it most. At Mayo Clinic, experts work together to solve the most challenging unmet needs of patients. Our history of innovation dates back almost 150 years, when brothers Will and Charlie Mayo pioneered an integrated, team-based approach to medicine. Today, that trailblazing spirit drives innovations like Mayo Clinic Platform — which powers new technologies to change how care is delivered to all.

Industry

Hospitals

Company size

10,000+ Employees

Headquarters location

Rochester, MN, US

Year founded

1919

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