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Aircraft Charter Manager Jobs (NOW HIRING)

Aero Centers

Charter Billing/Bookkeeper

Atlanta, GA · On-site

$32/hr

Aircraft Charter Billing Analyst/Bookkeeper Aero Centers Atlanta is searching for an individual to ... Invoice aircraft owners' monthly aircraft management fees, and non-trip vendor invoices * Aircraft ...

Alerion Aviation

Senior Charter Sales Representative

FL · On-site

The Senior Charter Sales Representative oversees the entire charter sales lifecycle and acts as a ... Alerion Aviation Alerion Aviation is a boutique aircraft management company with one of the largest ...

JetInsight

Operator Success Manager

San Mateo, CA · On-site +1

JetInsight's best-in-class quoting and fleet management software helps aircraft charter operators run and grow safer, more efficient, and more profitable businesses. We work with hundreds of ...

JetInsight

Operator Success Manager

Operator Success Manager Remote (United States continental 48) / San Mateo, California, United States JetInsight's best-in-class quoting and fleet management software helps aircraft charter operators ...

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Aircraft Charter Manager information

What does an aircraft charter manager do?

An Aircraft Charter Manager is responsible for coordinating and overseeing private aircraft rentals for clients, ensuring that flights are arranged according to customer needs and regulatory requirements. Their duties include negotiating contracts, managing schedules, liaising with flight crews and operators, and handling customer service throughout the charter process. They also ensure compliance with aviation regulations, safety standards, and maintain relationships with brokers and operators. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as an aircraft charter manager, and why are they important?

To thrive as an Aircraft Charter Manager, you need a solid understanding of aviation regulations, logistics, sales, and operations, often backed by a degree in aviation management or related experience. Familiarity with charter booking platforms, flight planning software, and regulatory compliance systems is typically required. Strong negotiation, customer service, and problem-solving skills set top performers apart in this role. These competencies ensure safe, efficient, and profitable charter operations while delivering exceptional client satisfaction.

What are the main challenges an aircraft charter manager faces when coordinating last-minute charter requests?

Aircraft Charter Managers often encounter significant challenges when handling last-minute charter requests, such as securing aircraft availability, managing crew schedules, and ensuring all regulatory and safety requirements are met within tight timeframes. They must also coordinate with various stakeholders, including operators, ground handlers, and clients, to facilitate smooth operations. Strong problem-solving skills and the ability to remain calm under pressure are essential, as is a deep understanding of aviation logistics and compliance.

What is the difference between Aircraft Charter Manager vs Flight Coordinator?

AspectAircraft Charter ManagerFlight Coordinator
CredentialsExperience in aviation, customer service, and sometimes certifications in aviation managementOften similar, with emphasis on scheduling and communication skills, less formal certifications
Work EnvironmentOffice-based with client interactions, overseeing charter operationsOffice and on-site coordination, supporting flight logistics
Industry UsageUsed by charter companies, brokers, and operatorsCommonly employed within airline and charter service teams
Search & Comparison IntentUnderstanding roles, responsibilities, and qualifications in aircraft charter managementClarifying job functions related to flight scheduling and coordination

The Aircraft Charter Manager oversees the entire charter process, managing client relations and operational logistics. The Flight Coordinator focuses on scheduling and supporting flights, often working under the manager. Both roles require aviation knowledge, but the manager has broader responsibilities including client management and business oversight.

What states have the most Aircraft Charter Manager jobs?

States with the most job openings for Aircraft Charter Manager jobs include:

What are popular job titles related to Aircraft Charter Manager jobs?

For Aircraft Charter Manager jobs, the most frequently searched job titles are:

Infographic showing various Aircraft Charter Manager job openings in the United States as of September 2026, with employment types broken down into 95% Full Time, 3% Part Time, and 2% Contract. Highlights an 91% In-person, 2% Hybrid, and 7% Remote job distribution.

Charter Billing/Bookkeeper

Atlanta, GA • On-site

Aero Centers
See more jobs at Aero Centersexternal

$32/hr

Part-time

Re-posted 26 days ago

Job description

Aircraft Charter Billing Analyst/Bookkeeper

 

Aero Centers Atlanta is searching for an individual to be responsible for supporting the charter dispatch and accounting departments in charter and aircraft owner invoice reconciliation, trip and aircraft invoicing, vendor invoice reconciliation, and owner monthly statement reports.


Duties and Responsibilities:

  • Trip Invoices
    • PT 135 trips - Match trip schedule, notes, pax, flight logs, expenses (fuel, airport fees, pilot expenses, concierge services, pilot expenses, etc) against the charter quote.
    • PT 91trips - Match trip schedule against expenses incurred.
    • Identify inconsistencies with quote and/or schedule and actual costs.
    • Contact vendors or crew to obtain receipts/expenses as needed.
    • Brokered trips – Match trip schedule, concierge services, etc against brokered trip quote.
    • Owner Leasebacks - Create credit memo leasebacks for charter trips flown on owner leaseback aircraft.
  • Vendor Invoices
    • Verify and process fuel, airport fees, concierge invoices, etc. and send in a timely manner to accounting department for payment.
    • Ensure all vendor invoices and expenses are accurately expensed to either charter or passed through to aircraft owners.
  • Invoice & Broker Billing 
    • Verify accurate payment collection for charter trips, brokered trips.
    • Create charter trip invoices in JetInsight and Quickbooks & verify invoice payment with Accounting.
    • Create Quickbook invoices for owner trips and aircraft monthly expenses and management fees.
    • Invoice aircraft owners’ monthly aircraft management fees, and non-trip vendor invoices
  • Aircraft Owner Accounting
    • Track direct operating costs and generate monthly statements for individual aircraft owners.
    • Monitor accounts receivable balances for managed aircraft owners and collection efforts as needed.
    • Prepares all invoicing, financial reporting, and flight activity reporting for managed aircraft owners.
    • Reviews owner contracts to ensure invoicing is in compliance with owner contracts.
    • Prepares ad hoc reports for aircraft owners upon request related to budgets, month end and year end close and tax returns.


Requirements:

  • 1-2 years accounting or bookkeeping experience in aviation or travel sector preferred.
  • Quickbooks and JetInsight preferred but not required.


This is an in-office position Monday-Friday, Part-Time approximately 29 hours per week.



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