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Air Operations Assistant Jobs in Florida (NOW HIRING)

Caplow Manzano

Operations Assistant

Miami, FL · On-site

$40K - $55K/yr

Assistant the Director of Operations with day to day activities; * Overseeing Daily Office ... air quality by eliminating hiding places for mold, mildew, pests, and allergens. The firm also ...

Crystal Cruises Ltd

Global Air Specialist

Aventura, FL · On-site

Stay informed of industry developments, airline policy changes, and travel trends to support operational efficiency and service excellence. Financial Reconciliation & Compliance * Assist with air ...

Crystal Cruises Ltd

Global Air Specialist

Aventura, FL · On-site

Stay informed of industry developments, airline policy changes, and travel trends to support operational efficiency and service excellence. Financial Reconciliation & Compliance * Assist with air ...

Better Talent

Operations Runner

Siesta Key, FL · On-site

Replace light bulbs, batteries, air filters, and smoke detector batteries. * Maintain the ... Perform departure inspections on our higher-level homes to ensure everything is in order. * Assist ...

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Air Operations Assistant information

What is an air operations assistant?

Air Operations Assistants are professionals who support the planning, coordination, and execution of air operations within organizations such as airports, airlines, or military units. Their duties typically include maintaining flight records, scheduling aircraft movements, communicating with flight crews, and ensuring compliance with aviation regulations. They play a vital role in facilitating smooth and safe air operations by handling administrative tasks and assisting operational staff. Strong organizational, communication, and attention-to-detail skills are essential in this role.

What are the key skills and qualifications needed to thrive as an air operations assistant?

To thrive as an Air Operations Assistant, you need strong organizational skills, attention to detail, and knowledge of aviation procedures, often supported by a relevant diploma or prior experience in aviation operations. Familiarity with flight planning software, air traffic control systems, and standard office applications is typically required. Excellent communication, teamwork, and problem-solving abilities help manage coordination between pilots, ground crews, and operational staff. These skills ensure the safe, timely, and efficient handling of air operations in a dynamic and regulated environment.

What are some typical challenges faced by air operations assistants, and how can they best prepare for them?

Air Operations Assistants often manage rapidly changing schedules, coordinate with multiple departments, and handle high-pressure situations such as last-minute flight changes or emergencies. Staying organized, maintaining clear communication, and being adaptable are key to succeeding in this role. Familiarity with aviation software and strong attention to detail can also help prevent errors. Building solid relationships with colleagues in operations, logistics, and aircrew teams will make it easier to resolve issues quickly and efficiently.

What is the difference between Air Operations Assistant vs Flight Dispatcher?

AspectAir Operations AssistantFlight Dispatcher
Required CertificationsOften requires FAA or equivalent certifications, depending on the regionRequires FAA or regional certifications, such as a Flight Dispatcher license
Work EnvironmentSupports airline operations, often in airports or airline officesWorks closely with pilots and airline management, primarily in airline offices or dispatch centers
Employer & Industry UsageUsed by airlines, cargo carriers, and private aviation companiesPrimarily employed by airlines and charter operators

Both roles involve coordinating flight operations, ensuring safety, and compliance. While they share similar certifications and work environments, the Air Operations Assistant typically provides administrative and logistical support within airline operations, whereas the Flight Dispatcher is directly responsible for planning and monitoring flights. Understanding these distinctions helps job seekers identify the right career path in aviation support roles.

Air Operations Assistant jobs near you

Operations Assistant

Miami, FL • On-site

Caplow Manzano
Real Estate • 1 - 10 employees
Learn more about Caplow Manzanoexternal

$40K - $55K/yr

Other

Medical, PTO

Posted 9 days ago

Job description

Caplow Manzano is hiring an Operations Assistant to support day to day logistics and administrative tasks for a small architecture and construction studio.


Responsibilities

  • Assistant the Director of Operations with day to day activities;
  • Overseeing Daily Office Operations: landlord relations; general support to visitors; handle incoming and outgoing mail and deliveries; answering phone calls; replenish office supplies;
  • Invoice and Contract Management: vendor and consultant relations; tracking contracts for payment schedules, payment history and deliverables; contract reviews and signature requests;
  • Business compliance for multiple small companies: tracking renewal deadlines; assisting with proposal requests and review of policies;
  • Team Organization: calendars; coordinating meetings; planning team events; coordinating travel
  • Human Resources: sick policy enforcement; assisting with insurance renewals.


Required Experience

  • Degree in business, communications, or related field;
  • 2-3 years experience; 
  • Ability to self-manage and work independently;
  • Personally organized and detail-oriented;
  • Ability to plan, prioritize, and manage multiple tasks to meet deadlines;
  • Strong communication skills; sense of humor; poise under pressure.


Desired Skill Set

  • Interest in architecture, design, real estate and/or construction;
  • A passion for ecology and sustainability.


Commitment & Compensation

Salary $40,000-$55,000 based on experience and qualifications. Full-time or part-time available. In-person at Coconut Grove office. Profit sharing, health insurance and PTO offered after trial period. EOE.


Contact

Applicants please send a brief letter of interest and resume to office@caplowmanzano.com.


About Caplow Manzano

Based in Coconut Grove, Caplow Manzano is focused on designing innovative spaces adapted to the urban tropics. Composed of contractors, architects, engineers, and designers who believe that the future of South Florida demands rethinking the way we build, the firm’s philosophy, called “design for life,” refers to homes that support a healthy life, that are eco-friendly, and that last for a very long time. Caplow Manzano’s award winning homes are elevated for the next 100 years of sea level rise and reinvented from the inside out to improve indoor air quality by eliminating hiding places for mold, mildew, pests, and allergens. The firm also emphasizes thermal performance, lifetime carbon impacts, and solar energy, Caplow Manzano’s goal is to create the healthiest spaces available, with the resiliency to protect that investment for generations. Caplow Manzano’s achievements have been recognized by the US Green Building Council, the International Well Building Institute, Architectural Digest, Dwell, Forbes, and the Miami Herald.

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