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Air Operations Assistant Jobs in Arizona (NOW HIRING)

System One

HVAC Agreement Administrative Assistant

Chandler, AZ · On-site

$18.50 - $24.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Commercial HVAC Agreement Administrative Assistant Chandler, AZ | Full-Time We're seeking a detail ... Provide day-to-day administrative support for service operations Qualifications: * Previous ...

Urban Air Adventure Park

Assistant Manager

Phoenix, AZ · On-site

ASSISTANT MANAGER JOB SUMMARY The Assistant Manager motivates, instills accountability and achieves ... Continuously improves operational execution through attention to detail and adherence to Urban Air ...

Urban Air Adventure Park

Assistant Manager

Gilbert, AZ · On-site

ASSISTANT MANAGER JOB SUMMARY The Assistant Manager motivates, instills accountability and achieves ... Continuously improves operational execution through attention to detail and adherence to Urban Air ...

System One

HVAC Service Supervisor

Tempe, AZ · On-site

$110K - $130K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... operations to maximize efficiency and customer satisfaction. * Monitor technician performance, productivity, and quality of work. * Provide technical support and assist with diagnosing complex HVAC ...

System One

HVAC Service Supervisor

Tempe, AZ · On-site

$110K - $130K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... operations to maximize efficiency and customer satisfaction. * Monitor technician performance, productivity, and quality of work. * Provide technical support and assist with diagnosing complex HVAC ...

System One Holdings, LLC

HVAC Service Supervisor

Tempe, AZ · On-site

$110K - $130K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... operations to maximize efficiency and customer satisfaction. * Monitor technician performance, productivity, and quality of work. * Provide technical support and assist with diagnosing complex HVAC ...

System One

HVAC Service Supervisor

Tempe, AZ · On-site

$110K - $130K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... operations to maximize efficiency and customer satisfaction. * Monitor technician performance, productivity, and quality of work. * Provide technical support and assist with diagnosing complex HVAC ...

Simos

HVAC Service Manager

Tempe, AZ · On-site

  • Medical

  • Dental

  • Life

  • PTO

This pivotal role is responsible for operational excellence, profitable growth, and ensuring ... Financial & Administrative * Assist the Director with budgeting, forecasting, and financial ...

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Showing results 21-40

All JobsAir Operations JobsAir Operations Assistant JobsAir Operations Assistant Jobs in Arizona

Air Operations Assistant information

What are the key skills and qualifications needed to thrive as an air operations assistant?

To thrive as an Air Operations Assistant, you need strong organizational skills, attention to detail, and knowledge of aviation procedures, often supported by a relevant diploma or prior experience in aviation operations. Familiarity with flight planning software, air traffic control systems, and standard office applications is typically required. Excellent communication, teamwork, and problem-solving abilities help manage coordination between pilots, ground crews, and operational staff. These skills ensure the safe, timely, and efficient handling of air operations in a dynamic and regulated environment.

What does an air operations assistant get paid?

The average salary for an air operations assistant ranges from $35,000 to $55,000 per year, depending on experience, location, and employer. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Benefits often include health insurance and opportunities for certification in aviation safety or logistics.

What is the difference between Air Operations Assistant vs Flight Dispatcher?

AspectAir Operations AssistantFlight Dispatcher
Required CertificationsOften requires FAA or equivalent certifications, depending on the regionRequires FAA or regional certifications, such as a Flight Dispatcher license
Work EnvironmentSupports airline operations, often in airports or airline officesWorks closely with pilots and airline management, primarily in airline offices or dispatch centers
Employer & Industry UsageUsed by airlines, cargo carriers, and private aviation companiesPrimarily employed by airlines and charter operators

Both roles involve coordinating flight operations, ensuring safety, and compliance. While they share similar certifications and work environments, the Air Operations Assistant typically provides administrative and logistical support within airline operations, whereas the Flight Dispatcher is directly responsible for planning and monitoring flights. Understanding these distinctions helps job seekers identify the right career path in aviation support roles.

What are some typical challenges faced by air operations assistants, and how can they best prepare for them?

Air Operations Assistants often manage rapidly changing schedules, coordinate with multiple departments, and handle high-pressure situations such as last-minute flight changes or emergencies. Staying organized, maintaining clear communication, and being adaptable are key to succeeding in this role. Familiarity with aviation software and strong attention to detail can also help prevent errors. Building solid relationships with colleagues in operations, logistics, and aircrew teams will make it easier to resolve issues quickly and efficiently.

What is an air operations assistant?

Air Operations Assistants are professionals who support the planning, coordination, and execution of air operations within organizations such as airports, airlines, or military units. Their duties typically include maintaining flight records, scheduling aircraft movements, communicating with flight crews, and ensuring compliance with aviation regulations. They play a vital role in facilitating smooth and safe air operations by handling administrative tasks and assisting operational staff. Strong organizational, communication, and attention-to-detail skills are essential in this role.

What cities in Arizona are hiring for Air Operations Assistant jobs?

Cities in Arizona with the most Air Operations Assistant job openings:

Air Operations Assistant jobs near you

HVAC Agreement Administrative Assistant

Comfort Systems USA

Chandler, AZ • On-site

$17.75 - $24/hr

Full-time

Re-posted 20 days ago

Comfort Systems USA rating

7.4

Company rating: 7.4 out of 10

Based on 75 frontline employees who took The Breakroom Quiz

134th of 278 rated repair and maintenance companies

Job description

HVAC Agreement Administrative Assistant
Job Title: HVAC Agreement Administrative Assistant
We are seeking an organized and detail-oriented HVAC Agreement Administrative Assistant to assist with overseeing our preventative maintenance contracts and service agreements. You manage maintenance contracts and customer accounts. Key duties include processing renewals, scheduling maintenance, maintaining service databases, and supporting billing. This role requires strong organizational skills and attention to detail to ensure seamless field. Your work ensures our clients' systems run smoothly while driving contract renewals and supporting our field technicians and service managers
Core Responsibilities
  • Contract Management: Track and manage the lifecycle of HVAC planned maintenance agreements, including drafting documents, updating terms, and processing renewals.
  • Data Entry & Maintenance Tasking: Update and maintain Computerized Maintenance Management Systems, service agreements, and customer equipment history.
  • Customer Support: Serve as the primary point of contact for agreement holders, addressing inquiries, resolving scheduling issues, and communicating service updates.
  • Billing & Accounts Receivable: Process invoices, assist with agreement billing
  • Documentation & Reporting: Maintain accurate records, track and generate reports on contract status and renewals

Key Requirements
  • Experience: Prior administrative or customer service experience, ideally in an HVAC, construction, or field-service environment.
  • Technical Proficiency: Familiarity and experience with Outlook, Excel, MS Office, Adobe, MS Teams
  • Communication: Excellent verbal and written communication skills to effectively interact with customers and technicians.
  • Organizational Skills: Strong multitasking abilities with a high level of attention to detail for contract tracking and data entry

Under direct supervision, tracks and provides direct support for the planned service agreement renewal process. Actively participates in accounts receivable activities such as new customer set up/equipment. Provides back-up customer call handling, as needed. Provides administrative, day-to-day support in the operational areas.
Perform general, routine office duties for Operations & Maintenance (O&M) contract sites, following standard procedures and specific instructions. Duties performed may include typing, file maintenance, operation of office equipment and answering customer and technician calls. Maintain Computerized Maintenance Management System (COINS), which may include opening and closing work orders, maintaining equipment status, managing work order back log, maintaining inventory tracking system, and purchasing system.
Breakdown of duties
  • Responsible for the scheduling, tracking, and monitoring of the contract renewal life cycle process with the account accounts.
  • Escalate issues to appropriate individuals for timely follow-up as required. May require direct interaction with customers for follow-up to secure purchase orders or to meet special invoicing conditions.
  • Update/process monthly PM workorders and PM Invoices. Aligned costs, such as labor hours, material purchases to agreements
  • Runs query reports, research, and reconciles and other service-related transactions.
  • May prepare and submit service billings in a special invoice format as defined by individual customer account special handling requirements.
  • Reconciliation of accounts payable exceptions as necessary.
  • Research, resolves, or escalates accounts receivable disputes as outlined in the escalation process.
  • Works with Accounts Receivables contact to assist with resolution A/R issues. Determines appropriate actions for timely resolution. If needed, will interact with Customer to resolve receivable issues.
  • Processes invoice credits and re-bills, as necessary.
  • Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to date.
  • Provide additional service administration support, as required.
  • Maintain and operate CMMS as directed by Supervisor; create workorders; create and maintain equipment history database; manage inventory tracking module, purchasing module, etc.
  • Manage on-site routine filing system of training records, subcontract data, maintenance records, etc.
  • Operate office equipment

Required
  • Strong interpersonal skills to effectively communicate with both internal and external clients.
  • Ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.
  • Ability to prioritize work activities based upon financial impact to desired business goals.
  • High school diploma or equivalent education. Associate degree preferred.
  • Proficient computer skills within the following applications: Outlook, Microsoft Word, Excel
  • Ability to perform work independently and demonstrate solid organizational and attention to detail skills.
  • Ability to type a minimum of 45 w.p.m. accurately.
  • Ability to pay close attention to detail
  • Ability to demonstrate exceptional customer service skills.
  • Must be a team player and committed to working in a quality environment.

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