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Aia Billing Jobs (NOW HIRING)

Encore Fire Protection

AIA Billing Specialist

Pawtucket, RI · On-site

$18.75 - $25.25/hr

In this role, you will take ownership of billing for a large and active project portfolio. You will prepare AIA documentation, keep contract details from wandering off, and make sure invoices go out ...

Encore Fire Protection

AIA Billing Specialist

Pawtucket, RI

$18.75 - $25.25/hr

In this role, you will take ownership of billing for a large and active project portfolio. You will prepare AIA documentation, keep contract details from wandering off, and make sure invoices go out ...

Encore Fire Protection

AIA Billing Specialist

Pawtucket, RI

$18.75 - $25.25/hr

In this role, you will take ownership of billing for a large and active project portfolio. You will prepare AIA documentation, keep contract details from wandering off, and make sure invoices go out ...

Encore Fire Protection

AIA Billing Specialist

Pawtucket, RI

$18.75 - $25.25/hr

In this role, you will take ownership of billing for a large and active project portfolio. You will prepare AIA documentation, keep contract details from wandering off, and make sure invoices go out ...

ASSA ABLOY

Billing Specialist (AIA)

Plano, TX · Remote

$18.50 - $25/hr

The Billing Specialist II serves as the organization's subject matter expert for specialized billing activities involving strategic customer accounts, construction projects, AIA billing, and Pay ...

New

The Bachrach Group

Be Seen First

Construction Billing / Accounting Specialist (HVAC)

Farmingdale, NY · On-site

$70K - $90K/yr

This role requires strong knowledge of AIA billing procedures , attention to detail, and the ability to manage a high volume of accounts simultaneously. Key Responsibilities * Prepare, review, and ...

New

Addison Group

Billing Specialist

Plano, TX · On-site

$29 - $31/hr

Job Responsibilities: · Manage AIA Billing process; utilizing customer portals · Reconcile AR invoices, customer accounts, and contract terms · Handle billing duties, creating invoices, and review ...

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Aia Billing information

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$13

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How much do aia billing jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for aia billing in the United States is $25.14, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.64 per hour, depending on experience, location, and employer.

What is an AIA billing specialist?

AIA billing specialists are professionals who handle the preparation and management of construction payment applications using the standardized forms created by the American Institute of Architects (AIA). They ensure accurate billing, compliance with contract terms, and manage documentation required for progress payments in construction projects. Their expertise helps both contractors and clients track work completed, retainage, and payments throughout the project lifecycle.

What is the difference between Aia Billing vs Medical Billing Specialist?

AspectAia BillingMedical Billing Specialist
CredentialsCertification often preferred, knowledge of insurance and codingCertification often preferred, knowledge of insurance and coding
Work EnvironmentHealthcare offices, billing companies, hospitalsHealthcare offices, billing companies, hospitals
Industry UsageUsed in insurance and healthcare billing processesUsed in healthcare billing and claims processing
Primary FocusBilling for Aia insurance policiesProcessing medical claims and billing

While both roles involve billing processes within the healthcare industry, Aia Billing specifically focuses on billing for Aia insurance policies, whereas Medical Billing Specialists handle a broader range of medical claims and insurance providers. Both require similar credentials and work environments, but their primary focus differs based on the type of insurance or medical services involved.

What are some common challenges faced by professionals in AIA billing roles, and how can they be addressed?

AIA Billing professionals often encounter challenges such as managing complex payment applications, ensuring accurate documentation, and keeping up with changing contract terms. Attention to detail is essential, as errors can lead to payment delays or disputes. To address these challenges, it's helpful to stay organized, communicate proactively with project managers and clients, and utilize specialized billing software designed for AIA documentation. Regular training and collaboration with the accounting team can also improve accuracy and efficiency.

What are the key skills and qualifications needed to thrive as an AIA billing specialist?

To thrive as an AIA Billing Specialist, you need a solid understanding of construction billing processes, contract terms, and familiarity with AIA (American Institute of Architects) billing formats, often supported by experience in accounting or construction administration. Proficiency in billing software such as Sage 300, QuickBooks, or other construction management systems is typically required. Strong attention to detail, organizational skills, and effective communication with project managers and clients are essential soft skills. These abilities ensure accurate invoicing, timely payments, and clear documentation, which are critical for maintaining project cash flow and client satisfaction.
More about Aia Billing jobs
What cities are hiring for Aia Billing jobs? Cities with the most Aia Billing job openings:
What states have the most Aia Billing jobs? States with the most job openings for Aia Billing jobs include:
What job categories do people searching Aia Billing jobs look for? The top searched job categories for Aia Billing jobs are:
Aia Billing jobs near you
Infographic showing various Aia Billing job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $52,300 per year, or $25.1 per hour.

AIA Billing Specialist

Encore Fire Protection

Pawtucket, RI • On-site

$18.75 - $25.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 27 days ago

Encore Fire Protection rating

7.1

Company rating: 7.1 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

27th of 37 rated health and safety providers

Job description

Who We Are
At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day.
Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission? To be the best fire protection company the industry has ever seen.
The Opportunity
At Encore, our construction billing operation is as dialed in as they come. While others picture pipes and sprinklers, we're running an organized, fast-moving billing machine that keeps 80+ active projects on track. Our team prides itself on accuracy, clarity, and the quiet thrill of sending out a perfectly assembled AIA package.
We are looking for a Contract Billing Specialist who wants to be right at the center of that engine. In this role, you will take ownership of billing for a large and active project portfolio. You will prepare AIA documentation, keep contract details from wandering off, and make sure invoices go out clean, correct, and on time. Project managers will rely on you, clients will appreciate you, and soon enough, everyone will start coming to you with "Did we bill this"....because you'll always know.
This role blends detail work with communication and a good amount of problem solving. You will work closely with Operations and Finance to keep billing aligned, documentation complete, and revenue flowing the way it should. If you enjoy bringing order to moving parts and get genuine satisfaction from catching small inconsistencies before they cause trouble, you'll fit right in. And if you secretly love being the most organized person in the room, even better.
Key Responsibilities
Your work is all about turning active construction projects into clean, contract compliant AIA billing. You keep forms, change orders, retainage, and lien waivers organized, so invoices go out accurately and on time. Prepare and submit monthly AIA billing forms (G702 and G703) with accuracy and compliance.
  • Generate customer invoices through intercompany billing software.
  • Manage billing for a portfolio of more than 80 construction projects.
  • Partner with project managers and clients to resolve billing discrepancies and prevent delays.
  • Set up and maintain construction project records in SAGE, including contract changes and supporting documentation.
  • Review contracts to identify key billing terms, line items, and requirements.
  • Prepare, track, and organize lien waivers of all types.
  • Monitor collections, follow up on outstanding invoices, and keep retention and change order approvals moving.
  • Track and verify Certificates of Insurance for all relevant projects.
  • Audit project completions to confirm accurate billing and collection of retainages.

What You Bring to the Table
  • Two to three years of experience in AIA billing or construction project billing
  • Strong understanding of accounting principles and contract billing fundamentals
  • High attention to detail and strong organizational skills
  • Proficiency in Microsoft Excel and billing or accounting systems
  • Experience with SAGE or similar ERP platforms
  • Excellent communication skills and comfort working cross functionally
  • Ability to stay steady and accurate in a fast-paced environment

What Will Make You Stand Out?
  • You have experience preparing lien waivers and tracking retainage in a structured system.
  • You have prior exposure to multi state construction operations or specialty contracting.
  • You are familiar with BI dashboards, reporting automation, or process improvement tools.
  • You have experience working closely with project managers or field operations teams.
  • You are comfortable handling a high volume of active projects without losing accuracy.
  • You can read a contract and immediately spot the handful of details everyone else misses.

#LI-LP1
Beyond the Paycheck
At Encore, we're all about creating a culture where success is celebrated. We recognize that our work makes people's lives safer, and we reward those who contribute to our growth. Here's what you can expect:
  • Competitive Pay: Hourly rate based on experience with a performance-based bonus opportunity.
  • Tuition Assistance: Paid tuition for fire protection-related schooling needed to obtain licensing.
  • Purpose-Driven Work Environment: We believe in working smarter, not harder. You'll be part of a culture that values results, and we empower our team to focus on impactful work.
  • Swag: High-quality company swag and attire (t-shirts, hoodies, jackets) - at least twice a year.
  • People-Focused Culture: We know our greatest strength is our people. That's why we've built a culture that encourages experimentation, learning, and improving together. You'll have the space to share your ideas and help shape a company that is constantly growing.
  • Tools for Success: Access to leading-edge web-based productivity tools.
  • Health and Wellness: Comprehensive medical, dental, and vision coverage to keep you and your family healthy.
  • Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
  • Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind.

EEO Statement
Encore Fire Protection is an Equal Opportunity Employer.
Encore Fire Protection is an E-Verify Employer.
As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate based on gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

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