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Agent Assistant Jobs in Whitby, ON (NOW HIRING)

Paytm

Senior AI Engineer

Toronto, ON

About the role There's a wide gap between an agent that works in a demo and one that works across ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Dulcedo Management

Talent Agent

Toronto, ON · On-site +1

These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed ...

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Agent Assistant information

What is the difference between Agent Assistant vs Real Estate Agent?

AspectAgent AssistantReal Estate Agent
Required CredentialsTypically no license required, but some states may require real estate licenseLicensed real estate professional
Work EnvironmentOffice-based, supporting agents with administrative tasksClient-facing, showing properties, negotiating deals
Employer & Industry UsageReal estate brokerages, agenciesReal estate brokerages, independent practices
Common Search & Comparison IntentUnderstanding support roles in real estateBuying, selling, or listing properties

The main difference between an Agent Assistant and a Real Estate Agent is that the Agent Assistant typically handles administrative and support tasks without needing a license, while a Real Estate Agent is licensed to represent clients in property transactions. Agent Assistants support agents behind the scenes, whereas Real Estate Agents actively engage with clients and conduct property showings. Both roles are essential in the real estate industry but serve different functions based on licensing and responsibilities.

What are the common responsibilities of an agent assistant?

Agent Assistants typically handle a variety of tasks such as scheduling meetings, managing correspondence, organizing files, and conducting research to support agents. They play a crucial role in ensuring that agents are well-prepared for client interactions and that daily operations run smoothly. By efficiently managing administrative duties, Agent Assistants free up agents to focus on client relationships and business development, directly contributing to the overall success and productivity of the team.

What is an agent assistant?

Agent Assistants are professionals who provide administrative and operational support to agents in various industries, such as real estate, insurance, or talent management. Their responsibilities often include managing schedules, handling client communications, organizing documents, and assisting with the preparation of contracts or listings. By managing these tasks, Agent Assistants help agents focus on their core responsibilities, improve efficiency, and enhance client satisfaction.

What are the key skills and qualifications needed to thrive as an agent assistant?

To thrive as an Agent Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or relevant office experience. Familiarity with office software (such as Microsoft Office Suite), scheduling tools, and customer relationship management (CRM) systems is typically required. Excellent communication, time management, and problem-solving skills help you build rapport and efficiently manage multiple priorities. These skills ensure smooth day-to-day operations, enhance agent productivity, and improve client satisfaction in dynamic environments.

What job categories do people searching Agent Assistant jobs in Whitby, ON look for?

The top searched job categories for Agent Assistant jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Agent Assistant jobs?

Cities near Whitby, ON with the most Agent Assistant job openings:

Agent Assistant jobs near you
Infographic showing various Agent Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Branch Administrator - Part-Time, Don Mills

Right at Home Realty

Toronto, ON • On-site

Part-time

Posted 2 days ago

New

Job description

About Us:


Sure, we are the largest independent brokerage in Canada, and that is pretty darn impressive, but we are more than just that.

Right at Home Realty has been a champion of the real estate agent since we opened our doors in 2004.  We obsess over agent success and are always there to provide the support and services they need to grow their business and succeed in this industry.  We continually invest in our technology and training to help our agents be more productive and efficient, giving them the freedom and flexibility to run their businesses.

We provide a straightforward business model for our agents, allowing them to keep their full commission and giving them greater certainty and more money to invest in themselves.

Our size and independence enable us to run a business that works just as well for a new agent as for one at the top of their career.  Our strong leadership team of forward-thinking businesspeople and dedicated hard-working employees continually puts their focus and attention on the agent and their business.

Simple, Reliable, Profitable.


Description

The part-time Branch Administrator will provide support, training, and assistance to real estate agents, enabling them to succeed in their roles. This individual must be highly detail-oriented and able to work in a fast-paced environment while providing exceptional customer service and support. This position is approximately 15-20 hours per week, with shifts typically from 12 pm to 8 pm, including Saturdays. 


Responsibilities:

  • Receive inbound calls and emails from agents and answer general administrative questions
  • Communicate with agents, Deal processing department and Accounting department
  • Sort and distribute received fax and mail on a timely basis
  • Collect deposit cheques from agents/buyers and prepares receipts
  • Prepare bank deposits for real estate trust, commission and general account
  • Complete listing validations verification
  • Uploading listings to MLS & communicating with RECO and OREB
  • Help agents with deal processing paperwork and make sure they are following the proper procedures
  • Assist managers with signing up new real estate agents
  • Create and update social media channels with relevant posts and monitor and respond to post activity
  • Issuing office keys and security pass cards to realtors when needed
  • General upkeep at the office and agent workstations
  • Other duties as assigned by Manager 


Requirements:

  • Experience in real estate an asset
  • Knowledge of Lonewolf, Brokerwolf, OREB and MLS an asset
  • Knowledge of Social media platforms and experience using them in a work environment
  • Outstanding customer service skills with ability to operate calmly and efficiently
  • Excellent computer skills, including Microsoft Suite
  • Independent worker and team player
  • Excellent communication and interpersonal skills
  • Superior problem solving skills with a high level of attention to detail and fine tuned organizational skills
  • Ability to handle a very fast paced office environment


Right at Home Realty, Brokerage is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants and will meet the needs of those requiring reasonable accommodations.

 

Qualified applicants must hold appropriate citizenship or documents permitting them to reside and work in Canada.