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POSITION TITLE: Project Manager

CLASSIFICATION: Exempt

DEPARTMENT: Administration

SUPERVISOR: Tribal Administrator or Designee

GRADE: E15 $30.70 ($63,857.66) - $46.05 ($95,786.49)

Under direct supervision the Project Manager is responsible to function independently within the program guidelines and is accountable for all aspects of the assigned projects or program areas not requiring professional licensure as an architect or engineer. The Project Manager is responsible for the direction to contractors, project coordinators, construction managers, and other staff, as the project requires. Typical projects may include infrastructure projects and operational improvements for Departments. Maintains confidentiality of all privileged information.

Essential Duties & Responsibilities:

· Performs project management theories to manage and direct assigned projects; obtains cost estimates and develops budgets; negotiates, reviews, and modifies contracts and agreements; coordinates environmental assessment/architectural/engineering plans, specifications, and schedules as appropriate.

· Collaborates with supervisor in the development of projects, including: participating in meetings with community and/or department representatives to develop project parameters, inspecting existing sites and/or facilities, evaluating the condition of structures; developing project descriptions and obtaining cost estimates for funding.

· Coordinates the use of consultants by preparing and submitting project descriptions for review and solicitation by private firms for the design and projects; evaluates written proposals, conducts interviews and recommends the selection of firms based on qualifications, scope of work, proposal and time frame for project completion; prepares and submits final contracts for review.

· Obtains all necessary permits and licenses.

· Coordinates and manages the bid process by preparing materials for the bid package, advertising projects for bid, and processing necessary documentation; reviews bids, conducts preliminary bid meetings, negotiates construction contracts, and finalizes bid awards.

· Works with consultants, contractors, and inspectors to resolve problems and/or provide clarification to contract document and requirements. This may include reviewing insurance requirements to ensure the correct coverage is in effect throughout the project.

· Reviews and evaluates progress schedules. Submits progress reports during the term of the contract and advises management on progress or problems which may affect completion of the contract or performance of the work. Reviews and evaluates project outputs as they are submitted. Coordinates the integration of donated labor services, equipment, materials and supplies. Ensures that projects are adhering to the project plan and meeting expectations. Ensures that requested changes and additions are allowable and practical, funds are available and the proposed work is within the contract scope. Collects data and makes formal reports, informational reports and recommendations to Tribal administrators, community councils, Tribal Council and funding agencies.

· Participates in the final inspection of completed projects and ensures final provisions of the contract are met, and the construction project has been legally terminated prior to the building being assigned over to the community or program.

· Performs other duties as required.

Minimum Qualifications:

· Bachelors of Arts involving contract administration and project management, or related field; or equivalent combination of education and experience.

· Preference Given to qualified Native Americans

Knowledge, Abilities, Skills, and Certifications:

· Knowledge of traditional form of government and tribal customs and traditions.

· Knowledge of applicable federal, state, county, and local laws, regulations, requirements, and codes.

· Knowledge of contract administration including cost estimating, construction techniques, interpretation of plans, specifications, environmental assessment, architectural or engineering practices.

· Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.

· Knowledge of project management theories.

· Ability to organize meetings and projects; work independently; negotiate; resolve discrepancies; analyze information, problems, situations, practices and procedures to define problem areas and formulate logical and objective solutions.

· Ability to communicate effectively in the English language both verbally and in writing.

· Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.

· Ability to analyze situations and adopt appropriate courses of action.

· Ability to handle multiple tasks and meet deadlines.

· Ability to read, analyze, and interpret complicated proposals and applications.

· Ability to create and present effective speeches and presentations.

· Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).

· Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.

· Skill in preparing, reviewing, and analyzing technical, operational, and financial reports.

Physical Demands:

While performing the duties of this job, the employee regularly is required to sit; use hands and fingers, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

Work is generally performed in an office setting with a moderate noise level.

The Washoe Tribe of Nevada & California requires a background check of each new hire for employment purposes. Therefore, all conditionally offered positions will be subject to the following:

• Negative alcohol and drug screen
• Obtain or possess a valid driver’s license for either the state of Nevada or California within 30 days
• Must be insurable under the Washoe Tribe’s driving policy