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Admitting Associate Jobs in Indiana (NOW HIRING)

Fair Oaks Farms

Admissions Building Guide

Fair Oaks, IN · On-site

$13/hr

The Admissions Building Guide plays a pivotal role in creating a welcoming and informative ... High school diploma or equivalent required; associate or bachelor's degree preferred. * Previous ...

Indiana Wesleyan University

Admissions Specialist

Marion, IN · On-site +1

$18.50 - $25.50/hr

Associate Director of Admissions Unit: National & Global Department: N&G Enrollment Operations & Student Services Campus Location: NGM Building, Marion, IN Summary of Position: The Admissions ...

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Admitting Associate information

What is the difference between Admitting Associate vs Patient Services Representative?

AspectAdmitting AssociatePatient Services Representative
CredentialsHigh school diploma; some roles may require certification in healthcare administrationHigh school diploma; customer service experience often preferred
Work EnvironmentHospitals, clinics, healthcare facilitiesHospitals, clinics, insurance companies
Job ResponsibilitiesRegistering patients, verifying insurance, data entryScheduling appointments, answering patient inquiries, billing support
Industry UsageCommonly used in healthcare admissionsCommon in patient interaction and administrative support

Admitting Associates primarily handle patient registration and insurance verification during hospital admission, while Patient Services Representatives focus on scheduling, billing, and patient communication. Both roles are vital in healthcare settings but differ in specific duties and focus areas.

How does an admitting associate typically interact with patients and other hospital staff during a shift?

As an Admitting Associate, you will be the first point of contact for patients entering the hospital, greeting them, collecting necessary personal and insurance information, and answering basic questions about the admission process. You will frequently collaborate with nurses, physicians, and billing staff to ensure that patient information is accurately recorded and shared. Strong communication and organizational skills are essential, as you may need to handle multiple admissions at once while maintaining a calm and welcoming environment. Teamwork is important, as you will coordinate with various departments to facilitate smooth patient entry and minimize wait times.

What does an admitting associate do?

An Admitting Associate is responsible for greeting patients, collecting their personal and insurance information, and registering them for hospital or clinic services. They ensure all necessary forms are completed, verify patient identification, and provide information about admissions procedures. Admitting Associates also coordinate with medical and administrative staff to facilitate a smooth patient admission process, often handling sensitive information with confidentiality.

What are the key skills and qualifications needed to thrive as an admitting associate, and why are they important?

To thrive as an Admitting Associate, you need strong organizational skills, attention to detail, and familiarity with healthcare registration processes, often supported by a high school diploma or equivalent. Proficiency with hospital information systems, electronic health records (EHRs), and insurance verification tools is typically required. Excellent interpersonal skills, problem-solving abilities, and professionalism help you interact effectively with patients and healthcare staff. These skills ensure accurate patient intake, smooth administrative workflows, and a positive experience for patients entering the healthcare system.
What are the most commonly searched types of Admitting jobs in Indiana? The most popular types of Admitting jobs in Indiana are:
What cities in Indiana are hiring for Admitting Associate jobs? Cities in Indiana with the most Admitting Associate job openings:
Admitting Associate jobs near you
Infographic showing various Admitting Associate job openings in Indiana as of July 2026, with employment types broken down into 1% Locum Tenens, 4% As Needed, 78% Full Time, 15% Part Time, and 2% Contract. Highlights an 95% Physical, and 5% Remote job distribution.

Associate Director Admission - Founder's College

Butler University

Indianapolis, IN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Butler University rating

6.8

Company rating: 6.8 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

477th of 618 rated colleges and universities

Job description


Position Overview
The Associate Director of Admission will lead the recruitment efforts for Founder's College at Butler University and play a key role in attracting and enrolling students who are seeking alternative pathways to higher education. This role will collaborate closely with the Executive Director of Admission at Butler University to develop and implement recruitment strategies, manage admission processes, and ensure an exceptional experience for prospective students from inquiry to enrollment.
The Associate Director will create and coordinate outreach initiatives to develop and cultivate relationships with community-based organizations, high schools, and other organizations in the Indianapolis area that align with Founder's commitment to increasing education access to high-potential students who have historically been underserved by higher education.
Please submit a cover letter for consideration.
Responsibilities
  • Supervise the Admission Assistant for Founder's College.
  • Develop and execute comprehensive recruitment plans to attract prospective students from diverse backgrounds.
  • Build and maintain relationships with high schools, community organizations, employers, and other stakeholders to promote the college and increase student referrals. Represent Founder's college at related events.
  • Coordinate and execute recruitment events, such as open houses, information sessions, and college fairs, to showcase the college's programs and opportunities.
  • Oversee the admission process, including application review, evaluation of credentials, and admissions decisions, ensuring efficiency and accuracy.
  • Work closely with the Associate Director of Financial Aid for Founder's College to support students through the admissions and enrollment process.
  • Collaborate with academic departments and student services to support seamless transitions for admitted students and facilitate their integration into the college community.
  • Serve as a resource for prospective students and their families, providing guidance and assistance throughout the admissions and enrollment processes.
  • Utilize data analytics and reporting tools to track recruitment efforts, assess outcomes, and identify areas for improvement.
  • Stay informed about trends and best practices in admissions and higher education, actively participating in professional development opportunities and networks.

Required Qualifications
  • Bachelor's degree
  • Minimum five years' experience working in higher education, preferably in college admissions or a related field
  • Experience working with historically underrepresented students.
  • Demonstrated success in developing and implementing recruitment strategies to meet enrollment goals and targets.
  • Excellent communication and interpersonal skills, with the ability to engage diverse audiences and build relationships with stakeholders
  • Proficiency in Microsoft Office Suite and admissions management systems; experience with CRM software
  • Experience in recruitment, admissions and student advising
  • Knowledge of the Indianapolis community (high schools, community-based organizations)
  • Comfortable in a dynamic startup environment incl. significant amounts of autonomy
  • Passionate about access, affordability, and equity in higher education
  • Ability to work independently with little supervision
  • Ability to travel
  • Ability to stand for long periods of time
  • Driver's license recommended for extensive travel within Indianapolis metro area
    • Subject to driver's record and insurance eligibility requirements

Preferred Qualifications
  • Bi/multilingual, a plus
  • Knowledge of Oracle Cloud, Slate

BU Benefits and Perks
Please check out Butler's Total Rewards website to learn more about our benefit offerings, which include:
  • Paid Time Off and Holidays:
    • 20 days of paid time off (vacation and PTO days) per Fiscal year
    • 8 Paid Holidays
      • In addition, a paid Winter Break between Christmas Eve and New Year's Day
    • Paid Parental Leave (after 1 year of full-time employment)
  • Health:
    • Comprehensive medical, dental, and vision plans including disability and life insurance programs
  • Retirement:
    • 10% employer contribution after 1 year of full-time employment
  • Tuition Assistance:
    • Tuition Exchange Program for Dependents
    • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
      • Eligibility after 9 months of full-time employment
      • Employees & spouses- undergraduate/graduate degrees
      • Dependents (under age 26)- undergraduate degree
      • Covers tuition only
  • Butler Facilities Access, Discounts and Perks:
    • Access to Butler's on-site fitness facility and libraries for full-time staff and faculty
    • LinkedIn Learning Courses
    • Free premium subscription to the Calm App
    • Free subscription to the WSJ, The Economist, and NYT
    • Discount at the College Bookstore
    • Discount on select Athletic and Arts/Events Center Performances

About Us
Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.
Join us at the crossroads of tradition & transformation. A career at Butler University offers more than just a job-it's an opportunity to join a dedicated, innovative, and supportive community grounded in equity, academic excellence, and meaningful impact. Aligned with Boldly Butler, our strategic plan, faculty and staff play a vital role in delivering transformational learning experiences, enriching our campus and community, and ensuring a thriving Butler for generations to come.
Butler University is an equal opportunity employer. We welcome applications from all individuals, regardless of age, sex, race, religion, color, disability, protected veteran status, national origin, or any other legally protected category.

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