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Admitting Associate Jobs in Florida (NOW HIRING)

Indian River State College

Admission Counselor

Fort Pierce, FL · On-site

$32K - $43K/yr

We are dedicated to academic excellence, innovation, and community engagement, offering associate ... Admissions Processing: * Interview with new students, provide career advisement, assist students ...

Indian River State College

Admission Counselor

Fort Pierce, FL · Hybrid

$32K - $43K/yr

We are dedicated to academic excellence, innovation, and community engagement, offering associate ... Admissions Processing: * Interview with new students, provide career advisement, assist students ...

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Admitting Associate information

What does an admitting associate do?

An Admitting Associate is responsible for greeting patients, collecting their personal and insurance information, and registering them for hospital or clinic services. They ensure all necessary forms are completed, verify patient identification, and provide information about admissions procedures. Admitting Associates also coordinate with medical and administrative staff to facilitate a smooth patient admission process, often handling sensitive information with confidentiality.

How does an admitting associate typically interact with patients and other hospital staff during a shift?

As an Admitting Associate, you will be the first point of contact for patients entering the hospital, greeting them, collecting necessary personal and insurance information, and answering basic questions about the admission process. You will frequently collaborate with nurses, physicians, and billing staff to ensure that patient information is accurately recorded and shared. Strong communication and organizational skills are essential, as you may need to handle multiple admissions at once while maintaining a calm and welcoming environment. Teamwork is important, as you will coordinate with various departments to facilitate smooth patient entry and minimize wait times.

What are the key skills and qualifications needed to thrive as an admitting associate, and why are they important?

To thrive as an Admitting Associate, you need strong organizational skills, attention to detail, and familiarity with healthcare registration processes, often supported by a high school diploma or equivalent. Proficiency with hospital information systems, electronic health records (EHRs), and insurance verification tools is typically required. Excellent interpersonal skills, problem-solving abilities, and professionalism help you interact effectively with patients and healthcare staff. These skills ensure accurate patient intake, smooth administrative workflows, and a positive experience for patients entering the healthcare system.

What is the difference between Admitting Associate vs Patient Services Representative?

AspectAdmitting AssociatePatient Services Representative
CredentialsHigh school diploma; some roles may require certification in healthcare administrationHigh school diploma; customer service experience often preferred
Work EnvironmentHospitals, clinics, healthcare facilitiesHospitals, clinics, insurance companies
Job ResponsibilitiesRegistering patients, verifying insurance, data entryScheduling appointments, answering patient inquiries, billing support
Industry UsageCommonly used in healthcare admissionsCommon in patient interaction and administrative support

Admitting Associates primarily handle patient registration and insurance verification during hospital admission, while Patient Services Representatives focus on scheduling, billing, and patient communication. Both roles are vital in healthcare settings but differ in specific duties and focus areas.

What are the most commonly searched types of Admitting jobs in Florida?

The most popular types of Admitting jobs in Florida are:

What cities in Florida are hiring for Admitting Associate jobs?

Cities in Florida with the most Admitting Associate job openings:

Admitting Associate jobs near you

Admissions Director

Pinellas Park Post-Acute and Rehab

Pinellas Park, FL

Full-time

Posted 5 days ago

Job description

Admissions Director

Vivo Healthcare Pinellas

About the Role

We are seeking a highly skilled and experienced Admissions Director to join our team at Vivo Healthcare Pinellas. As the primary liaison between hospitals, families, physicians, case managers, and internal departments, you will be responsible for managing the referral, admission, and intake process for residents entering our skilled nursing facility. Your ultimate goal will be to ensure smooth transitions of care and timely admissions while promoting occupancy growth and compliance with facility policies and regulatory requirements.

Essential Duties and Responsibilities

  • Receive, review, and process referrals from hospitals, physicians, case managers, and community partners

  • Coordinate all aspects of resident admissions, including bed availability, payer verification, and clinical acceptance

  • Communicate with prospective residents and family members regarding services, admissions requirements, and facility expectations

  • Conduct facility tours for potential residents and families

  • Verify insurance coverage, Medicare, Medicaid, managed care, and private pay eligibility

  • Collaborate with nursing, therapy, dietary, social services, and other departments to prepare for new admissions

  • Ensure all required admission documentation is completed accurately and timely

  • Obtain and maintain physician orders, medical records, and transfer documentation prior to admission

  • Coordinate transportation and admission logistics when needed

  • Maintain census reports and admission tracking logs

  • Participate in marketing and community outreach activities to build referral relationships

  • Follow HIPAA guidelines and maintain confidentiality of resident information

  • Ensure compliance with federal, state, and facility admission regulations

  • Assist with discharge planning and readmission coordination when applicable

  • Participate in meetings related to census, occupancy, and referral development

Qualifications

  • High school diploma or GED required; Associate’s or Bachelor’s degree preferred

  • Experience in healthcare admissions, case management, customer service, or marketing preferred

  • Skilled nursing facility or long-term care experience strongly preferred

  • Knowledge of Medicare, Medicaid, managed care, and insurance verification

  • Strong communication and interpersonal skills

  • Ability to work in a fast-paced environment and manage multiple priorities

  • Strong organizational and documentation skills

  • Proficient in Microsoft Office and electronic medical record systems

Physical Requirements

  • Ability to sit, stand, walk, and move throughout the facility for extended periods

  • Ability to lift up to 20 pounds occasionally

  • Ability to use office equipment, including computer, phone, copier, and fax

Skills & Competencies

  • Customer service excellence

  • Professional communication

  • Relationship building

  • Attention to detail

  • Problem-solving

  • Time management

  • Multitasking

Working Conditions

  • Office and healthcare facility environment

  • Frequent interaction with residents, families, staff, and external referral sources

  • May require occasional evening or weekend availability for admissions or marketing events

If you are a motivated and experienced professional looking for a new challenge, we encourage you to apply to this exciting opportunity.

https://info.flclearinghouse.com/