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Admitting Associate Jobs in California (NOW HIRING)

The Webb Schools

Admissions Associate

Claremont, CA · On-site

$17 - $19/hr

Admissions Associate Department: Admissions Location: Claremont, CA - Onsite Reports To: Director of Admissions Position Status: Part-Time, Temporary, Non-Benefited (Hourly) Dates: August 1, 2026 ...

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Admitting Associate information

What does an admitting associate do?

An Admitting Associate is responsible for greeting patients, collecting their personal and insurance information, and registering them for hospital or clinic services. They ensure all necessary forms are completed, verify patient identification, and provide information about admissions procedures. Admitting Associates also coordinate with medical and administrative staff to facilitate a smooth patient admission process, often handling sensitive information with confidentiality.

How does an admitting associate typically interact with patients and other hospital staff during a shift?

As an Admitting Associate, you will be the first point of contact for patients entering the hospital, greeting them, collecting necessary personal and insurance information, and answering basic questions about the admission process. You will frequently collaborate with nurses, physicians, and billing staff to ensure that patient information is accurately recorded and shared. Strong communication and organizational skills are essential, as you may need to handle multiple admissions at once while maintaining a calm and welcoming environment. Teamwork is important, as you will coordinate with various departments to facilitate smooth patient entry and minimize wait times.

What are the key skills and qualifications needed to thrive as an admitting associate, and why are they important?

To thrive as an Admitting Associate, you need strong organizational skills, attention to detail, and familiarity with healthcare registration processes, often supported by a high school diploma or equivalent. Proficiency with hospital information systems, electronic health records (EHRs), and insurance verification tools is typically required. Excellent interpersonal skills, problem-solving abilities, and professionalism help you interact effectively with patients and healthcare staff. These skills ensure accurate patient intake, smooth administrative workflows, and a positive experience for patients entering the healthcare system.

What is the difference between Admitting Associate vs Patient Services Representative?

AspectAdmitting AssociatePatient Services Representative
CredentialsHigh school diploma; some roles may require certification in healthcare administrationHigh school diploma; customer service experience often preferred
Work EnvironmentHospitals, clinics, healthcare facilitiesHospitals, clinics, insurance companies
Job ResponsibilitiesRegistering patients, verifying insurance, data entryScheduling appointments, answering patient inquiries, billing support
Industry UsageCommonly used in healthcare admissionsCommon in patient interaction and administrative support

Admitting Associates primarily handle patient registration and insurance verification during hospital admission, while Patient Services Representatives focus on scheduling, billing, and patient communication. Both roles are vital in healthcare settings but differ in specific duties and focus areas.

What are the most commonly searched types of Admitting jobs in California?

The most popular types of Admitting jobs in California are:

What cities in California are hiring for Admitting Associate jobs?

Cities in California with the most Admitting Associate job openings:

Admitting Associate jobs near you

Admissions Associate

The Webb Schools

Claremont, CA • On-site

$17 - $19/hr

Temporary

Posted 27 days ago

Job description

The Webb Schools

Position Title: Admissions Associate

Department: Admissions

Location: Claremont, CA - Onsite

Reports To: Director of Admissions

Position Status: Part-Time, Temporary, Non-Benefited (Hourly)

Dates: August 1, 2026 – November 15, 2026 (Dates are subject to change)

Why Webb?

At The Webb Schools, our mission and values shape daily life. Grounded in the pillars to think boldly and creatively, act with honor and moral courage, lead with distinction, and serve with a generous spirit, Webb is a vibrant, purpose-driven boarding and day school community. With a 104-year legacy and a culture rooted in character, intellectual curiosity, and authentic relationships, Webb is a place where faculty and staff are empowered to do meaningful work that advances both student growth and institutional excellence.

Position Summary:

The Webb Schools seeks an enthusiastic, organized, and relationship-oriented Admission Intern to support the Admission Office during the fall recruitment season. This temporary position offers an excellent opportunity for an individual interested in education, admissions, communications, marketing, or student affairs to gain hands-on experience in a highly selective independent boarding and day school.

Working closely with the admission team, the Admission Intern will play an active role in supporting prospective students and families throughout the admission process while gaining exposure to recruitment, applicant evaluation, event planning, and enrollment operations.

Schedule: Approximately 20–25 hours per week, Monday–Friday, generally between 8:00 a.m. and 1:00 p.m. Could include additional opportunities for evening and weekend hours for recruitment events.

Responsibilities:

  • Conducting admission interviews with prospective students and families.
  • Writing interview summaries and evaluations
  • Responding to inquiries from prospective families via phone and email.
  • Assisting with applicant file management and data entry in Slate (CRM)
  • Supporting admission events, tours, and virtual programming.
  • Conducting tours and information sessions
  • Assisting with recruitment communications and outreach initiatives.
  • Supporting daily office operations and special projects as assigned.

Required Qualifications:

  • Education: High school diploma or equivalent
  • Experience: 
    • 1+ experience in education, admissions, customer service, communications, student leadership, or event planning.
    • Familiarity with independent schools is beneficial but not required.

Core Skills/Competencies

  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Professionalism, sound judgment, and a commitment to excellent customer service.
  • Comfort working with students, families, and colleagues from diverse backgrounds and experiences.
  • Proficiency with Microsoft Office and CRMs
  • Experience in education, admissions, customer service, communications, student leadership, or event planning preferred.
  • Familiarity with independent schools is beneficial but not required.

Other Requirements: