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Admissions Operations Assistant Jobs in Florida (NOW HIRING)

University of Tampa

Graduate Admissions Counselor

Tampa, FL · On-site

$36K - $49K/yr

... Work closely with operations staff to expedite application processing personally as needed ... Assist the Director of Graduate and Continuing Studies, Admissions with other duties that will ...

AccentCare, Inc.

Admissions Director RN, Hospice

Tampa, FL · On-site

$105K - $125K/yr

Licensed to practice as a registered nurse in the state of agency operation * Must be a licensed ... who assist in the process from referral inquiry to admission * Ensure all patient and family ...

Fun Spot America

Admissions Attendant

Kissimmee, FL · On-site

$14 - $16/hr

As a member of our Admissions team, you will play a crucial role in creating memories and enjoyable ... Complete any other duties to assist with the operation of the park. Requirements: Qualifications

Fun Spot America

Admissions Attendant

Kissimmee, FL · On-site

$14 - $16/hr

As a member of our Admissions team, you will play a crucial role in creating memories and enjoyable ... Complete any other duties to assist with the operation of the park. Requirements Qualifications

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Admissions Operations Assistant information

What is an admissions operations assistant?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are some typical challenges admissions operations assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.

What are the key skills and qualifications needed to thrive as an admissions operations assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

What are the most commonly searched types of Admissions Operations jobs in Florida?

The most popular types of Admissions Operations jobs in Florida are:

What cities in Florida are hiring for Admissions Operations Assistant jobs?

Cities in Florida with the most Admissions Operations Assistant job openings:

Admissions Operations Assistant jobs near you

Graduate Admissions Counselor

University of Tampa

Tampa, FL • On-site

$36K - $49K/yr

Full-time

Medical, PTO

Posted 29 days ago

Job description

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center.
Position Details
The Office of Admissions for Graduate and Continuing Studies at the University of Tampa has an open position for a Graduate Admissions Counselor. The counselor will perform routine and non-routine duties requiring high proficiency for admissions work. This position reports to the Director of Graduate and Continuing Studies, Admissions with a dotted line to the Director of Enrollment Management.
Responsibilities
1. Serve as the university liaison for interested and prospective students for various graduate programs for the university.
2. Provide strong follow up with students through heavy phone outreach and in person meetings.
3. Serve as the university's marketer and recruiter of graduate programs to meet targeted enrollment goals. Advise prospective students about application and enrollment procedures for the University.
4. Present program and university information to students in both online and public information sessions.
5. Review applications for admission and ensure accuracy before submitting them to the committee.
6. Manage all documentation required for applicants.
7. Work closely with operations staff to expedite application processing personally as needed. Maintain strong record keeping in student information system to create a complete electronic profile of each recruited student.
8. Assist the Director of Graduate and Continuing Studies, Admissions with other duties that will benefit the growth and development of the incoming class quantity and academic profile.
Qualifications
1. Bachelor's degree required.
2. Superior public relations, customer service, and cultural sensitivity skills, as well as public speaking skills.
3. Good computer skills with proficiency in MS Office products and web applications required.
4. Convey a professional and enthusiastic attitude.
5. Ability to serve as part of a team and demonstrate a proven ability to establish priorities and work independently.
6. Excellent writing, organizational and communication skills, as well as the ability to establish priorities and manage time wisely.
7. Knowledge of or the ability to learn quickly University of Tampa software programs such as Workday and Microsoft Office.
8. Willingness to embrace new technologies and innovative organizational practices.
Required Attachments:
Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
1. Cover Letter
2. Resume
Work Schedule:
Monday through Friday from 8:30 a.m. to 5:00 p.m.
Summer: Monday through Thursday from 8:00 a.m. to 5:30 p.m.
*Some nights and weekends are required for special events.
The University of Tampa offers great benefits to include:
• FREE Tuition
• Generous paid leave
• Wellness initiatives
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short & Long Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• Access to Campus Amenities
• Fitness Center
• Pet Insurance
• Flexible Spending Accounts
• And more!
Submission Guidelines
To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
Background Check Requirements
Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.
Additional Information
This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

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