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Admissions Operations Assistant Jobs in Florida (NOW HIRING)

Banyan

Intake Coordinator

Lake Worth, FL · On-site

$19 - $20/hr

... admissions operations within our Behavioral Health Support (BHS) team. This onsite, per-diem role ... Coordination, Collaboration & Support * Assist with intake calls and screenings as needed.

Unf

Admissions Events Specialist

Jacksonville, FL

$19.16/hr

Department Admissions Compensation $19.16 Hourly General Description The Admissions Events ... Supervise Welcome Center operations in the absence of the Assistant Director of Campus Tours.

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Admissions Operations Assistant information

What is an admissions operations assistant?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are the key skills and qualifications needed to thrive as an admissions operations assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

What are some typical challenges admissions operations assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.
What are the most commonly searched types of Admissions Operations jobs in Florida? The most popular types of Admissions Operations jobs in Florida are:
What cities in Florida are hiring for Admissions Operations Assistant jobs? Cities in Florida with the most Admissions Operations Assistant job openings:
Admissions Operations Assistant jobs near you

Admissions Coordinator - CCC

Concorde Career Colleges, Inc.

Orlando, FL • On-site

$20 - $24/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 8 days ago

Job description

Admissions Coordinator

The Admissions Coordinator serves as the campus subject matter expert for admissions administrative processes and ensures accurate, consistent data management through staff training and support. This role also manages documentation collection and supports admissions operations from inquiry through enrollment.

Pay Range: $20-24 Hourly 

Location: Orlando, FL 32803

What We Offer: 

  • Competitive Insurance: Health, vision, and dental coverage for you and your dependents

  • Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

  • Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)

  • Retirement Matching: 50% match on the first 6% of your contributions after 90 days

  • Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby

  • Pet Insurance: Competitive coverage for your furry family members through ASPCA

  • Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered


  • As requested by the Director of Admissions:
    • Send daily emails: Financial Aid calendar, HESI schedules, and appointment updates
    • Schedule all campus and virtual HESI exams and manage related communications
    • Generate and distribute timely, accurate reports
  • Enter and maintain accurate data in Conext and CNex for inquiries, interviews, enrollment agreements, and status changes
  • Confirm entry of test scores; follow up on missing data
  • Process enrollments and track student documentation from interview through start date
  • Scan, track, and verify student documents, including transcripts and POG items
  • Maintain and update enrollment spreadsheets
  • Cover front desk duties and switchboard relief as needed
  • Support events: referral events, open houses, orientations, and start days
  • Maintain admissions collateral and communication tools (e.g., presentations, handouts, electronic equipment)
  • Order and manage student uniforms, background checks, and admissions materials
  • Open/close start dates in BroadLeaf and create email templates as needed
  • Train staff on admissions processes and data entry to ensure consistency
  • Stay up to date and inform team on policy, catalog, and tuition changes
  • Assist with COS forms and notify reps when student summaries are complete
  • Collect and process waitlist program documents (e.g., DH)
  • Submit and track transcripts for transfer credit review
  • Process foreign POG translations and evaluations
  • Prepare and send acceptance, alternate, and denial letters
  • Systems & Technology
  • Maintain TourTab devices and monitor usage logs
  • Manage orientation check-in and student tracking in CNex
  • Support other campuses in the absence of their Admissions Coordinators
  • Assist the DOA, other department managers, and Regional Director of Admissions as needed
  • Other duties as assigned

Education & Experience

  • HS Diploma or GED (required)
  • Bachelor's Degree and Business Administration or related field (preferred)
  • Advanced knowledge of database management and data entry (required)
  • Advanced Microsoft Suite skills (required)
  • Minimum of one (1) year of experience in CAMPUS VUE, Broadleaf and CRM (preferred)

Skills

  • Possesses exceptional customer service skills
  • Detail-oriented with a strong focus on accuracy and quality of work
  • Applies knowledge and skills to complete tasks with minimal supervision
  • Identifies straightforward problems and recommends potential solutions
  • Communicates clearly and effectively with peers and stakeholders
  • Demonstrates active listening and empathy in interactions
  • Participates in presentations or facilitates small group discussions
  • Manages multiple tasks in a dynamic environment
  • Uses productivity software and collaboration tools with confidence
  • Shows initiative and accountability for assigned outcomes
  • Make timely decisions that keep the organization moving forward
  • Apply effective and efficient processes with a focus on continuous improvement
  • Build open and comfortable relationships with diverse groups
  • Learn actively from both successes and failures while solving new problems

Standard Abilities

  • Able and willing to:
    • Communicate, think, learn, and reason
    • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
    • Safely ambulate and/or maneuver when on-site at Company locations
    • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
  • Ability to use good judgment, problem-solving and decision-making skills
  • Ability to maintain confidentiality and manage sensitive information with discretion
  • Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
  • Ability to gain, understand and apply information and data as it relates essential functions of the position
  • Ability to foster long-term relationships with stakeholders

Work Environment

  • Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
  • This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
  • No travel required

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