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Executive Assistant - Substance Use Disorder Treatment

Boca Raton, FL · On-site

$75K - $90K/yr

Executive Assistant - Behavioral Health / Substance Use Disorder Treatment Location: Boca Raton, FL ... Coordinate information between executive leadership, admissions, clinical, operations, HR, billing ...

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Admissions Operations Assistant information

What is an admissions operations assistant?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are some typical challenges admissions operations assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.

What are the key skills and qualifications needed to thrive as an admissions operations assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

What are the most commonly searched types of Admissions Operations jobs in Florida?

The most popular types of Admissions Operations jobs in Florida are:

What cities in Florida are hiring for Admissions Operations Assistant jobs?

Cities in Florida with the most Admissions Operations Assistant job openings:

Admissions Operations Assistant jobs near you

Admissions Representative PRN

Bradenton Rehabilitation Hospital

Bradenton, FL

Per diem

Medical, Dental, Life, Retirement

Re-posted 5 days ago

Job description

Bradenton Rehabilitation opened May 2026! Join our team to work in a beautiful new hospital with 60 private patient rooms and 2 rehab therapy gyms with cutting-edge technology.
As an Admission Representative, you will effectively maintain admission guidelines and best practices in support of the Director of Business Development and Admission Manager. Successful candidates will act as first contact with referral sources, assist with referral management, and effectively communicate leads to business development team members, under the direction of the Admission Manager.
Pay: Rate of pay is based on years of experience and qualifications.
Essential Duties:
  • Coordinates management of referrals and effectively communicates to team members
  • Completes billing and insurance verifications
  • Obtains admission compliance paperwork efficiently and timely
  • Obtains and maintains relevant records and documentation for pre-admission
  • Ensures completion of pre-admission requirements for business development team members
  • Works closely with the Admission Manager and Director of Business Development for any and all daily operational duties, which may include, but not limited to, areas of admissions and census
  • Completes other duties as assigned by leadership, Director of Business Development, and Admission Manager.

Required Qualifications:
  • Valid driver’s license
  • A minimum of 1 year experience in similar or related role
  • Clinical experience in an acute care setting, preferred
  • Familiarity with insurance products and payors, preferred

Knowledge of Healthcare Compliance Requirements:
  • Exceptional customer service with ability to maintain patient confidentiality
  • Professional demeanor with excellent communications skills
  • Ability to be flexible and function under high volume conditions

Knowledge, Skills and Ability Requirements:
  • Excellent verbal and written communication skills.
  • Strong organizational, time management and prioritization skills.
  • Strong analytical and critical thinking skills
  • Detail-oriented, able to meet strict time frames

Join our team and you will experience a total rewards package to support your health, life, career and retirement including:
  • A supportive and collaborative work environment
  • Opportunities to progress in function, skill, and pay
  • A competitive wage scale
  • A comprehensive health and wellness package including medical, dental, and prescription drug coverage

We offer a benefits package that will best suit your family’s needs. You can choose from a variety of medical coverage plans that best fit your lifestyle. You also have the option to enroll in additional perks such as 401k, life insurance, and disability plans.
Bradenton Rehabilitation Hospital is an EEO employer – M/F/Vets/Disabled

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