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Adminstrative Manager Jobs in Miami, FL (NOW HIRING)

MP CHEMICALS LLC

Administrative Manager

Miami, FL · On-site

$22 - $25/hr

Job Summary The Administrative Manager is responsible for overseeing and executing the company's core administrative, financial, operational, purchasing, logistics, and pricing functions. In a small ...

MP CHEMICALS LLC

Administrative Manager

Miami, FL · On-site

$22 - $25/hr

Job Summary The Administrative Manager is responsible for overseeing and executing the company's core administrative, financial, operational, purchasing, logistics, and pricing functions. In a small ...

MP CHEMICALS LLC

Administrative Manager

Miami, FL · On-site

$22 - $25/hr

Paid time off Job Summary The Administrative Manager is responsible for overseeing and executing the company's core administrative, financial, operational, purchasing, logistics, and pricing ...

S&S Propeller

Be Seen First

Admin Manager

Pompano Beach, FL · On-site

We are seeking an administrative manager with accounts receivable and payable knowledge. 5 years of experience and knowledge of the marine industry are a plus Good communication skills are a must

Maple

Maple & Ash Miami - Operations Manager

Miami, FL · On-site

The Hybrid Operations & Administrative Manager is a critical support position, ensuring operational efficiency behind the scenes while actively contributing to a seamless guest experience on the ...

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All JobsAdminstrative JobsAdminstrative Manager JobsAdminstrative Manager Jobs in Miami, FL

Adminstrative Manager information

See Miami, FL salary details

$29.2K

$76.9K

$131.5K

How much do adminstrative manager jobs pay per year?

As of Aug 16, 2026, the average yearly pay for adminstrative manager in Miami, FL is $76,933.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,600.00 and $93,700.00 per year, depending on experience, location, and employer.

What is the difference between Administrative Manager vs Office Supervisor?

AspectAdministrative ManagerOffice Supervisor
ResponsibilitiesOversees administrative functions, manages staff, develops policiesSupervises daily office operations, manages support staff, ensures workflow
Required CredentialsBachelor's degree, experience in administration, strong organizational skillsHigh school diploma or equivalent, experience in office support, leadership skills
Work EnvironmentCorporate offices, large organizations, administrative departmentsOffice settings, small to medium-sized businesses, support teams
Industry UsageCommon in corporate, government, non-profit sectorsFrequent in small business, healthcare, education sectors

The Administrative Manager typically has broader responsibilities, overseeing multiple administrative functions and staff, often requiring higher education and experience. The Office Supervisor focuses on daily office operations and support staff supervision, usually with less formal education. Both roles are vital for efficient office management but differ in scope and seniority.

What are the most commonly searched types of Adminstrative jobs in Miami, FL?

The most popular types of Adminstrative jobs in Miami, FL are:

What cities near Miami, FL are hiring for Adminstrative Manager jobs?

Cities near Miami, FL with the most Adminstrative Manager job openings:

Adminstrative Manager jobs near you
Infographic showing various Adminstrative Manager job openings in Miami, FL as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 14% Part Time, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $76,933 per year, or $37 per hour.

Administrative Manager

MP CHEMICALS LLC

Miami, FL • On-site

$22 - $25/hr

Full-time

Re-posted 17 hours ago

Job description

Job Summary
The Administrative Manager is responsible for overseeing and executing the company's core administrative, financial, operational, purchasing, logistics, and pricing functions. In a small business environment, this role serves as a key operational leader who manages the day-to-day activities required to keep the company running efficiently.
The Administrative Manager is responsible for processing accounting transactions, managing purchasing activities, coordinating logistics and shipments, maintaining pricing structures, supporting order fulfillment, and ensuring accurate data management within the ERP system. This position works closely with Sales, Warehouse, Production, Quality, and Management to ensure smooth business operations and exceptional customer service.
Key Responsibilities
Accounting & Financial Administration
  • Process vendor bills, customer invoices, credit notes, and payments.
  • Manage accounts payable and accounts receivable activities.
  • Monitor customer balances and assist with collections.
  • Reconcile vendor statements and resolve billing discrepancies.
  • Maintain accurate financial records within Odoo.
  • Assist with month-end reporting and accounting documentation.
  • Coordinate with external accountants and auditors as needed.
Purchasing & Inventory Management
  • Monitor inventory levels and identify replenishment requirements.
  • Create and manage supplier purchase orders.
  • Obtain supplier quotations and negotiate pricing when appropriate.
  • Follow up on open purchase orders and delivery schedules.
  • Maintain supplier records, pricing, and purchasing documentation.
  • Coordinate inventory replenishment to prevent stock shortages.
Operations Management
  • Process customer purchase orders and verify order accuracy.
  • Coordinate order fulfillment activities between departments.
  • Monitor order status from entry through delivery.
  • Ensure customer requirements, special instructions, and deadlines are met.
  • Resolve operational issues affecting order fulfillment and customer satisfaction.
  • Maintain accurate operational records within the ERP system.
Logistics & Shipping
  • Coordinate domestic and international shipments.
  • Schedule freight pickups and deliveries.
  • Prepare shipping documentation, packing lists, and freight paperwork.
  • Track shipments and communicate status updates to customers and internal teams.
  • Work with freight carriers and logistics providers to resolve transportation issues.
  • Support import/export documentation and compliance requirements.
Pricing & Product Management
  • Maintain customer price lists and supplier pricing information.
  • Update pricing structures within Odoo.
  • Verify pricing accuracy before order processing and invoicing.
  • Support management with pricing reviews and margin analysis.
  • Maintain product master data, costs, and related documentation.
  • Ensure pricing consistency across all business systems.
ERP & Administrative Management
  • Maintain accurate data and records within Odoo.
  • Manage customer, vendor, and product master records.
  • Generate operational, inventory, purchasing, and financial reports.
  • Ensure documentation is properly attached and maintained within company systems.
  • Support process improvements and operational efficiency initiatives.
  • Maintain organized records and administrative documentation.
Cross-Department Leadership
  • Serve as the primary administrative link between Sales, Warehouse, Production, Purchasing, Logistics, Quality, and Management.
  • Prioritize daily business activities to support company objectives.
  • Escalate critical issues affecting customers, inventory, shipments, or financial operations.
  • Assist management with special projects and strategic initiatives.
  • Ensure company policies and procedures are consistently followed.
Qualifications
  • Bachelor's degree in Business Administration, Accounting, Operations Management, Supply Chain, or related field preferred.
  • 3+ years of experience in administration, accounting, operations, logistics, purchasing, or related business functions.
  • Experience working in small business or entrepreneurial environments preferred.
  • Strong knowledge of accounting, purchasing, inventory, logistics, and operational processes.
  • Experience with ERP systems, preferably Odoo.
  • Advanced proficiency in Microsoft Excel and Microsoft Office.
  • Excellent organizational, analytical, and problem-solving skills.
  • Strong communication and leadership abilities.
  • Ability to manage multiple responsibilities independently.
Key Performance Indicators (KPIs)
  • Invoice and payment processing accuracy.
  • Purchase order turnaround time.
  • Inventory availability and stockout prevention.
  • On-time shipment and delivery performance.
  • Customer order accuracy.
  • Accounts receivable aging performance.
  • Price list and product data accuracy.
  • ERP data integrity and reporting accuracy.
  • Operational efficiency and issue resolution time.