Administrative Assistant
Calgary, AB · On-site
Purpose of the Role The Administrative Assistant will perform all administrative and file management tasks requested by Lawyers, Practice Assistants and other support functions. This includes file ...
Administrative Assistant
Calgary, AB · On-site
Purpose of the Role The Administrative Assistant will perform all administrative and file management tasks requested by Lawyers, Practice Assistants and other support functions. This includes file ...
Administrative Assistant
Calgary, AB · On-site
The Opportunity The Administrative Assistant will ensure the efficient and timely day-to-day operation of the office and provide administrative support to the management and staff. Working under the ...
Quick apply
Administrative Assistant
Calgary, AB · On-site
The Opportunity The Administrative Assistant will ensure the efficient and timely day-to-day operation of the office and provide administrative support to the management and staff. Working under the ...
Administrative Assistant
Calgary, AB · On-site
The Administrative Assistant is responsible for front-office operations, administrative coordination, documentation management, and general office organization. This role requires strong ...
Quick apply
Administrative Assistant
Calgary, AB · On-site
The Administrative Assistant is responsible for front-office operations, administrative coordination, documentation management, and general office organization. This role requires strong ...
As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions. In this role, will be responsible for supporting the hotel's daily ...
As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions. In this role, will be responsible for supporting the hotel's daily ...
Administrative Assistant
Calgary, AB · On-site
The Administrative Assistant is a position serving administrative functions across various departments and divisions. This role will be based at our Calgary location. The administrative assistant ...
Quick apply
Administrative Assistant
Calgary, AB · On-site
The Administrative Assistant is a position serving administrative functions across various departments and divisions. This role will be based at our Calgary location. The administrative assistant ...
As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions. In this role, will be responsible for supporting the hotel's daily ...
New
Quick apply
As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions. In this role, will be responsible for supporting the hotel's daily ...
New
As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support ...
New
As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support ...
New
As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You'll work closely with the team of Advisors ...
As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You'll work closely with the team of Advisors ...
As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You'll work closely with the team of Advisors ...
As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You'll work closely with the team of Advisors ...
ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic (an affiliated entity of Vision Group) is to help improve people's eyesight. It is having the ...
ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic (an affiliated entity of Vision Group) is to help improve people's eyesight. It is having the ...
ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic (an affiliated entity of Vision Group) is to help improve people's eyesight. It is having the ...
Quick apply
ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic (an affiliated entity of Vision Group) is to help improve people's eyesight. It is having the ...
ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic (an affiliated entity of Vision Group) is to help improve people's eyesight. It is having the ...
ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic (an affiliated entity of Vision Group) is to help improve people's eyesight. It is having the ...
Administrative Assistant Chaos Wrangler. You're the kind of person who can coordinate six flights, three hotel bookings, two airport pickups, and one executive's "quick little change" - all before ...
Administrative Assistant Chaos Wrangler. You're the kind of person who can coordinate six flights, three hotel bookings, two airport pickups, and one executive's "quick little change" - all before ...
Administrative Assistant
Calgary, AB · On-site
Administrative Assistant Chaos Wrangler. You're the kind of person who can coordinate six flights, three hotel bookings, two airport pickups, and one executive's "quick little change" -- all before ...
Quick apply
Administrative Assistant
Calgary, AB · On-site
Administrative Assistant Chaos Wrangler. You're the kind of person who can coordinate six flights, three hotel bookings, two airport pickups, and one executive's "quick little change" -- all before ...
Administrative Assistant
Calgary, AB · Hybrid
CA$45K - CA$76K/yr
At the Administrative level, you will work as part of a team of problem solvers, helping to solve complex business issues. The Opportunity: AsanAdministrative Assistant,unlock your potential and ...
Administrative Assistant
Calgary, AB · Hybrid
CA$45K - CA$76K/yr
At the Administrative level, you will work as part of a team of problem solvers, helping to solve complex business issues. The Opportunity: AsanAdministrative Assistant,unlock your potential and ...
About the role We're looking for an Administrative Assistant to join our growing team! What you'll do here: * Perform a variety of administrative duties requiring a good working knowledge of standard ...
About the role We're looking for an Administrative Assistant to join our growing team! What you'll do here: * Perform a variety of administrative duties requiring a good working knowledge of standard ...
Security Administrative Assistant
Calgary, AB · On-site
$16.50/hr
Administrative Assistant) Contract Term: 8-week term (Canada Summer Jobs Grant contract) Hourly Rate: $ 16.50 Start Date: May 25, 2026 Hours of Work: 35 hours per week APPLICATION DEADLINE: May 7, ...
Security Administrative Assistant
Calgary, AB · On-site
$16.50/hr
Administrative Assistant) Contract Term: 8-week term (Canada Summer Jobs Grant contract) Hourly Rate: $ 16.50 Start Date: May 25, 2026 Hours of Work: 35 hours per week APPLICATION DEADLINE: May 7, ...
Our client is seeking an experienced Legal Administrative Assistant to support a specialized litigation practice. The successful candidate will bring excellent attention to detail, strong ...
Our client is seeking an experienced Legal Administrative Assistant to support a specialized litigation practice. The successful candidate will bring excellent attention to detail, strong ...
As a Legal Administrative Assistant you will be: General * Collaborating seamlessly with team members to provide comprehensive support in triaging and managing requests. * Displaying swift ...
As a Legal Administrative Assistant you will be: General * Collaborating seamlessly with team members to provide comprehensive support in triaging and managing requests. * Displaying swift ...
Our client, The City of Calgary, is currently seeking a highly organized, proactive, and adaptable Executive Administrative Assistant to support senior leadership in their Downtown Calgary office for ...
New
Our client, The City of Calgary, is currently seeking a highly organized, proactive, and adaptable Executive Administrative Assistant to support senior leadership in their Downtown Calgary office for ...
New
Adminstrative Assistant information
What is the difference between Administrative Assistant vs Receptionist?
| Aspect | Administrative Assistant | Receptionist |
|---|---|---|
| Credentials | High school diploma; some roles may require additional certifications | High school diploma typically sufficient |
| Work Environment | Office settings, supporting multiple departments or executives | Front desk, greeting visitors, answering phones |
| Employer & Industry Usage | Common across various industries, supporting administrative functions | Primarily in customer service and front desk roles |
| Search & Comparison Intent | Often compared for administrative support roles | Compared for front desk and customer interaction roles |
While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties and visitor interactions.
What are administrative assistants?
Administrative assistants are professionals who provide support to executives, managers, or departments by handling various administrative and clerical tasks. Their duties typically include managing schedules, organizing files, preparing documents, answering phones, and assisting with office communications. They play a crucial role in ensuring the smooth operation of an office, often acting as the first point of contact for internal and external inquiries. Administrative assistants may also help coordinate meetings, manage correspondence, and support project management tasks. Their versatility and organizational skills are essential to the success of many businesses and organizations.
What are some common challenges Administrative Assistants face when managing multiple tasks and deadlines?
Administrative Assistants often juggle a variety of tasks such as scheduling meetings, handling correspondence, and managing office supplies, which can lead to competing deadlines and shifting priorities. Staying organized and communicating proactively with team members helps manage these challenges effectively. Successful Administrative Assistants use tools like calendars, task lists, and project management software to prioritize their workload and ensure nothing falls through the cracks, even during busy periods.
What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?
To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes customer relationship management (CRM) tools is typically required. Excellent communication, time management, and problem-solving abilities are the soft skills that set top candidates apart. These skills ensure efficient workflow, effective support to teams, and smooth daily operations within any organization.
What are the most commonly searched types of Adminstrative jobs in Calgary, AB? The most popular types of Adminstrative jobs in Calgary, AB are:
What are popular job titles related to Adminstrative Assistant jobs in Calgary, AB? For Adminstrative Assistant jobs in Calgary, AB, the most frequently searched job titles are:
What job categories do people searching Adminstrative Assistant jobs in Calgary, AB look for? The top searched job categories for Adminstrative Assistant jobs in Calgary, AB are:
Full-time
Posted 13 days ago
Job description
We are BLG: Canada's Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.
We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com.
Purpose of the Role
The Administrative Assistant will perform all administrative and file management tasks requested by Lawyers, Practice Assistants and other support functions. This includes file opening, copying, filing, archive management, scanning and completing general administrative duties as required.
Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day.
The Administrative Assistant is accountable for establishing and maintaining an ongoing service-based relationship with the team. The successful candidate will be expected to work from the office on a full-time basis.
The key responsibilities of this role are:
Administration and File Management
- Undertake large and small copying requests, scanning, binding and finishing copied work (working with Office Services as applicable)
- Receive and process file management requests
- Create new files in the system and undertake all file closing procedures
- Open new file folders and label accordingly
- Work with the practice management system to log and record documents
- Undertake all file management (return or add documents) and file housekeeping procedures to ensure existing client files are constantly up to date
- Understand, identify and process all principle documents within files
- Process archive retrieval requests
- Maintain all filing and work areas in a tidy and orderly manner
- Assist with Know Your Client ("KYC") and conflict checking procedures in accordance with the firm's procedures
- Conduct searches as requested
- Keep a record of time spent on various administrative tasks for internal purposes
- Any other duties as requested by the business
Customer Service
- Address any Lawyer and/or Legal Support Services member enquiries in a prompt and efficient manner
- Communicate and liaise with requestor on file management issues
- Consistently and appropriately update the team on progress where appropriate
- Work with team to offer assistance wherever possible
Key Competencies
- Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM
- Post-Secondary diploma in Administration or Legal Assistant studies, an asset
- Ability to take initiative
- Flexible and enthusiastic self-starter
- Strong organization and multi-tasking skills
- Strong oral and written communication skills
- Excellent interpersonal skills
- Strong teamwork skills
- Ability to work under pressure and meet deadlines
- Sound knowledge of support services
- A desire to continuously improve skills
- A strong focus on ensuring the highest levels of client service standards are delivered and maintained
BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Metis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.
We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.