Administrative Support Assistant Jobs in Springfield, VA

Summary
Position located in the Architect of the Capitol (AOC) Office of the General Counsel. provide a variety of administrative support functions for the OGC. The incumbent assists in the daily administrative operations of the office by performing a variety of administrative, clerical and technical support tasks that facilitate office operations.
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Duties
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This announcement is open to current Architect of the Capitol (AOC), Office of General Counsel employees only.
Responsibilities:
Administrative Support and Office Activities Coordination:
Prepares, tracks and routes documents, reports and correspondence. Reviews and evaluates documents related to special projects and action items.
Assists and advises staff on procedural and administrative actions. Prepares responses based on knowledge of subject matter.
Prepares a variety of materials using a personal computer such as briefings, tables, forms and viewgraphs. Uses advanced functions of a wide range of office automation software to perform such tasks as preparation of reports and briefing documents, maintenance of fiscal records and tracking the status of a number of important projects assigned to the office.
Updates, revises, sorts, calculates and manipulates data in spreadsheets and databases to meet multiple reports formats and produce standard reports.
Manages time and attendance and advises and provides guidance to other administrative assistants or relevant staff. Assists staff with GovTA time and attendance reporting.
Provides guidance on time and attendance issues. Compiles and enters data from required documentation into GovTA. Trains new employees in the use of the agency's GovTA system.
Manages travel and time and attendance systems and office support.
Prepares and submits requisitions. Makes credit card small purchases of supplies and other office items of low to moderate value. Provides data and records of purchases for reports and audits. Sets up large purchases in FMS.
Office Assistance:
Serves as primary contact for calls and visitors to the office. Receives visitors and incoming telephone calls.
Schedules meetings and travel based on key priorities and engagement needed to deepen leadership connect with the teams and stakeholders.
Schedules, tracks and monitors calendars and appointments. Maintains the calendars for Deputy General Counsel and General Counsel as needed and occasionally maintains calendar for other staff. Records, drafts and finalizes minutes from required meetings.
Correspondence Management:
Composes and reviews outgoing correspondence and action papers submitted to ensure that the materiel is properly prepared, coordination is completed, procedural requirements have been met, grammar is correct and security markings are correctly applied.
Receives and reviews all incoming correspondence, establishing controls on certain items. Routes correspondence to appropriate staff member.
Ensures that confidential records and personally identifiable information (PII) are protected in accordance with AOC requirements and public law. Maintains strict confidentiality on matters of management and issues affecting individual employees, including employee complaints or concerns and oversight agency inquiries.
This is a career ladder position to GS-09
Requirements
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Conditions of employment

• You must meet the definition of specialized experience.
• Appointment subject to background investigation and favorable adjudication

To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:

• A citizen of the United States;
• A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
• A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
• A person who is currently an officer or employee of the Government of the United States.

Key Requirements:

1. You must be able to pass a drug test.
2. Your resume and question responses must demonstrate the job-related KSAs.
3. You must meet the definition of specialized experience.

Qualifications
You must meet the United States Office of Personnel Management's (OPM) qualification requirements for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards
Specialized experience: Is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.
Candidates for the (GS-7) grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-06) grade level in the Federal service.
To qualify at the GS-07 level, your resume must clearly demonstrate (2) of the following (3):
(1) Supporting high-level management in a confidential environment to include managing schedules; (2) Using Microsoft Office suite and other software programs to support and manage administrative activities. (3) Prepares administrative forms.
Candidates for the (GS-08) grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-07) grade level in the Federal service.
To qualify at the GS-08 level, your resume must clearly demonstrate (3) of the following (4):
(1) Supporting high-level management in a confidential environment to include managing schedules; (2) Develops and documents standard procedures to support office operations. (3) Providing customer service in person, by phone and in writing and (4) Serves as the office's point of contact for training requests (ie: process training requests and monitors training actives).
Candidates for the (GS-09) grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-08) grade level in the Federal service.
To qualify at the GS-09 level, your resume must clearly demonstrate all of the following :
(1) Supporting high-level management in a confidential environment to include managing schedules and calendar; (2) Develops and documents standard procedures to support office operations. (3) Providing customer service in person, by phone and in writing (4) Using Microsoft Office suite and other software programs to support and manage administrative activities (5) Prepares and submits payments, requisitions, tracks requisitions and set up large purchases in FMS and coordinate with appropriate staff.
Education
No Requirement
Additional information
Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide
If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.
DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test.
The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.
The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm
The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability.
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
Moving expenses are not authorized.
Relocation expenses are not authorized.
Probationary Period- A newly appointed selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.
This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.
All application materials become the property of the Architect of the Capitol.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
A variety of health insurance plans; retirement system with investment options; paid holidays; paid sick and annual (vacation) leave; life insurance; incentive systems; subsidized transportation; training and development opportunities, etc.
The Architect of the Capitol offers eligible employees opportunity to participate in the Student Loan Repayment Program.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.