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Administrative Service Assistant Jobs in Oregon (NOW HIRING)

City of Astoria

Administrative Assistant

Astoria, OR · On-site

$18.25 - $24.50/hr

This is a limited-duration position and will perform a variety of administrative, clerical, and customer service support duties. The Administrative Assistant helps maintain efficient departmental ...

City of Astoria

Administrative Assistant

Astoria, OR · On-site

$25.75 - $31.30/hr

This is a limited-duration position and will perform a variety of administrative, clerical, and customer service support duties. The Administrative Assistant helps maintain efficient departmental ...

24 Seven Talent

Administrative Assistant

Portland, OR · Hybrid

$19 - $25.75/hr

... proactive Mid Level Administrative Assistant to provide comprehensive administrative and ... The ideal candidate is service-oriented, detail-focused, adaptable, and comfortable in a fast-paced ...

City of Astoria

Administrative Assistant

Astoria, OR · On-site

$25.75 - $31.30/hr

This is a limited-duration position and will perform a variety of administrative, clerical, and customer service support duties. The Administrative Assistant helps maintain efficient departmental ...

City of Hillsboro, OR

Administrative Assistant

Hillsboro, OR · On-site

$26.64 - $28.24/hr

Examples of Essential Work Position Overview & Key Responsibilities As an Administrative Assistant ... Strong customer service and communication skills. * Ability to navigate difficult conversations ...

24 Seven Talent

Administrative Assistant

Portland, OR · Hybrid

$19 - $25.75/hr

... proactive Mid Level Administrative Assistant to provide comprehensive administrative and ... The ideal candidate is service-oriented, detail-focused, adaptable, and comfortable in a fast-paced ...

LHH US

Administrative Assistant

Portland, OR · On-site

$20 - $25/hr

Administrative Assistant Portland Metro Area $20-$25/hour Full-Time Contract | Monday-Friday LHH is ... Coordinate office supplies, vendors, and workplace services * Schedule meetings, events, and ...

LHH US

Administrative Assistant

Portland, OR · On-site

$20 - $25/hr

Administrative Assistant Portland Metro Area $20-$25/hour Full-Time Contract | Monday-Friday LHH is ... Coordinate office supplies, vendors, and workplace services * Schedule meetings, events, and ...

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Administrative Service Assistant information

What is an administrative service assistant?

Administrative Service Assistants are professionals who provide support to ensure efficient operation of an office or organization. They handle a variety of tasks such as managing schedules, organizing files, preparing documents, and assisting with communication between staff and clients. Their responsibilities often include answering phones, scheduling appointments, maintaining records, and coordinating office activities. Administrative Service Assistants play a key role in helping their teams stay organized and productive.

What are the key skills and qualifications needed to thrive as an administrative service assistant, and why are they important?

To thrive as an Administrative Service Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and basic database systems is typically required. Excellent communication, problem-solving, and multitasking abilities help set individuals apart in this role. These skills ensure efficient office operations, effective support for teams, and smooth handling of daily administrative tasks.

What are some common challenges administrative service assistants face when supporting multiple departments?

Administrative Service Assistants often support several departments simultaneously, which can present challenges in prioritizing tasks and managing competing deadlines. Effective communication and strong organizational skills are crucial for juggling diverse requests and ensuring nothing falls through the cracks. Proactively clarifying expectations, maintaining detailed schedules, and regularly checking in with supervisors can help manage workload and reduce stress. This dynamic environment also provides opportunities to develop multitasking abilities and build relationships across the organization.

What is the difference between Administrative Service Assistant vs Administrative Coordinator?

AspectAdministrative Service AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; some roles may require additional administrative or project management certifications
Work EnvironmentOffice settings, government agencies, educational institutionsOffice environments, corporate settings, government offices
Employer & Industry UsageCommonly used in public sector, education, healthcareUsed across various industries including corporate, non-profit, government
Search & Comparison IntentOften compared for entry-level administrative rolesCompared for roles involving coordination and project support

The main difference is that Administrative Service Assistants typically handle basic administrative tasks, while Administrative Coordinators often oversee more complex projects and team coordination. Both roles require strong organizational skills and office experience, but the Coordinator role may involve additional responsibilities and certifications.

What are the most commonly searched types of Administrative Service jobs in Oregon?

The most popular types of Administrative Service jobs in Oregon are:

What cities in Oregon are hiring for Administrative Service Assistant jobs?

Cities in Oregon with the most Administrative Service Assistant job openings:

Administrative Service Assistant jobs near you

Administrative Assistant

BKM Management Company

Portland, OR

$19 - $25.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Job description

BKM Management Company is a growing firm and we are looking for driven, entrepreneurial professionals that want to grow with us and are passionate about their work.  Located in Portland, Oregon, the Administrative Assistant must enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and detail oriented. The ideal individual can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

The position is required to work in-office at least 5-days a week. 

Administrative Duties: 

  • Act as Receptionist with answering and directing phone calls.  
  • Greet office visitors including vendors, tenants, and prospective tenants 
  • Provide general office organization, filing and scanning support. 
  • Complete a broad variety of administrative tasks for the office such as opening mail, ordering office supplies, and making labels and folders. 
  • Support of the Property Management and Leasing Team: 
  • Code and submit invoices daily through AVID/Yardi 
  • Relay work orders to vendors as needed 
  • Check out keys to brokers, tenants, or vendors 
  • Keep tenant and vendor contact lists updated 
  • Send memos to tenants as directed 
  • Assist in tracking tenant and vendor certificate of insurance expirations 
  • Package leases for corporate signature 
  • Competencies: 
  • Excellent written and verbal communication skills. 
  • Proactive approach to problem-solving with strong decision-making capability. 
  • Ability to collaborate with others within the company to create better results on deliverables. 
  • Highly resourceful team-player, with the ability to also be effective independently. 
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. 
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. 
  • Creative and forward-looking thinker, who actively seeks opportunities and proposes solutions. 

The Qualifiers: 

  • Bachelor's degree preferred 
  • 3 years administrative support experience 
  • Working knowledge of MS Office (Word, Excel, PowerPoint) 
  • Master efficiency in Microsoft Outlook calendaring 
  • Motivated and results-driven with strong work ethic 
  • Yardi/AVID experience a plus 

The Perks: 

  • Competitive Pay + Bonus
  • Medical, Dental, Vision and Life Insurance 
  • Paid Time Off 
  • 401k Plan + Match
  • Professional Development Resources 
  • Fun Work Vibe 

Apply