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Administrative Service Assistant Jobs in Oregon (NOW HIRING)

S&S Handyman Service

Administrative Assistant

Medford, OR · On-site

$16 - $19/hr

  • Retirement

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and ...

S&S Handyman Service

Administrative Assistant

Medford, OR · On-site

$16 - $19/hr

  • Retirement

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and ...

Swickard Auto Group

Service Drive Assistant

Gladstone, OR · On-site

$20 - $24/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Job Type Full-time Description Gladstone, OR Honda Trusted brand Service Drive Administrative ... The Service Drive Assistant is the connective tissue of that operation - handling the phones, the ...

PRS Management, Inc.

Administrative Assistant

Medford, OR · On-site

$18.25 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Pacific Retirement Services (PRS) is seeking an organized, resourceful, and highly professional Administrative Assistant to support our Executive Leadership Team and administrative operations across ...

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Administrative Service Assistant information

What is the difference between Administrative Service Assistant vs Administrative Coordinator?

AspectAdministrative Service AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; some roles may require additional administrative or project management certifications
Work EnvironmentOffice settings, government agencies, educational institutionsOffice environments, corporate settings, government offices
Employer & Industry UsageCommonly used in public sector, education, healthcareUsed across various industries including corporate, non-profit, government
Search & Comparison IntentOften compared for entry-level administrative rolesCompared for roles involving coordination and project support

The main difference is that Administrative Service Assistants typically handle basic administrative tasks, while Administrative Coordinators often oversee more complex projects and team coordination. Both roles require strong organizational skills and office experience, but the Coordinator role may involve additional responsibilities and certifications.

What is an administrative service assistant?

Administrative Service Assistants are professionals who provide support to ensure efficient operation of an office or organization. They handle a variety of tasks such as managing schedules, organizing files, preparing documents, and assisting with communication between staff and clients. Their responsibilities often include answering phones, scheduling appointments, maintaining records, and coordinating office activities. Administrative Service Assistants play a key role in helping their teams stay organized and productive.

What are the key skills and qualifications needed to thrive as an administrative service assistant, and why are they important?

To thrive as an Administrative Service Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and basic database systems is typically required. Excellent communication, problem-solving, and multitasking abilities help set individuals apart in this role. These skills ensure efficient office operations, effective support for teams, and smooth handling of daily administrative tasks.

What are some common challenges administrative service assistants face when supporting multiple departments?

Administrative Service Assistants often support several departments simultaneously, which can present challenges in prioritizing tasks and managing competing deadlines. Effective communication and strong organizational skills are crucial for juggling diverse requests and ensuring nothing falls through the cracks. Proactively clarifying expectations, maintaining detailed schedules, and regularly checking in with supervisors can help manage workload and reduce stress. This dynamic environment also provides opportunities to develop multitasking abilities and build relationships across the organization.

What are the most commonly searched types of Administrative Service jobs in Oregon?

The most popular types of Administrative Service jobs in Oregon are:

What cities in Oregon are hiring for Administrative Service Assistant jobs?

Cities in Oregon with the most Administrative Service Assistant job openings:

Administrative Service Assistant jobs near you

Client Service Assistant

Meketa Investment Group

Portland, OR • On-site

$22 - $25/hr

Full-time

Posted 29 days ago

Job description

Client Service Assistant
The Client Service Assistant is primarily responsible for providing administrative support to the investment staff, including word-processing, report production, and coordinating and maintaining company files. The Client Service Assistant is also responsible for maintenance of contacts and calendars within the company's contact databases. The Client Service Assistant reports to the Administrative Manager.
Required Skills:
  • Proven knowledge and facility with Microsoft Office software, especially Word and PowerPoint
  • Strong organizational skills
  • Professional telephone manner
  • Excellent attention to detail
  • Strong social skills
  • Ability to work accurately in a detailed and time-sensitive environment
  • Work well with employees from other company departments
  • Ability to learn and understand the different facets of our business
  • Minimum of two years of administrative experience in a corporate setting

Essential Responsibilities:
  • Prepare client-ready reports and correspondence, including editing, printing, binding, and distributing client quarterly reviews
  • Provide administrative support to investment, operations, and systems staffs as needed
  • Facilitate team communications to ensure timely reporting for clients.
  • Ensure timely reporting for clients by managing reporting deadlines for the client team
  • Provide support for one or more assigned committees, which includes scheduling and attending meetings, formatting and distributing agendas and meeting materials, taking and distributing minutes, and recording votes.
  • Maximize company productivity through proficient use of appropriate software applications
  • Work with other members of the administrative staff to establish and communicate broadly uniform administrative procedures and practices
  • Provide backup for the receptionist, including answering and screening in-coming calls, greeting visitors, mail and fax distribution, and the preparation of facilities for in-house meetings
  • Utilize Meketa-approved technology (including AI), software, and related tools as part of daily work activities to improve quality and efficiency, support decision-making, and enhance deliverables, consistent with company policies and role requirements.
  • Fulfill any and all other duties deemed necessary by management

Measures of Success:
  • Accuracy and timeliness of client report production and correspondence
  • Degree of professionalism in telephone communications with clients and others
  • Responsiveness to requests for administrative support, including requests for word processing and report production assistance
  • Improvements in quality and efficiency of work product
  • Levels of satisfaction of company employees, clients, and guests as end-users of the Client Service Assistant's Service

About Meketa Investment Group
Meketa Investment Group is an employee-owned full service investment consulting and advisory firm. We work with some of the nation's largest and most sophisticated institutional investors including public and private plan sponsors. We have a staff of over 200 employees among our six U.S. office locations and London.
Meketa recognizes that our workforce is a reflection of our company, and we operate in an inclusive environment that accepts and promotes diversity. We believe our employees can best serve our clients in an atmosphere where individuals are treated fairly, where professional growth is developed and encouraged, and where a healthy balance between work and home life is respected and preserved. To support employees, Meketa offers a competitive compensation structure, a wide range of benefits from core insurance benefits to time-based benefits, as well as flexible schedules and support for continuing education.
Meketa is an Equal Employment Opportunity and Affirmative Action Employer.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.
Pay Range: $22 - $25 per hour

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