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Administrative Operations Coordinator Jobs in Springfield, NJ

GrowNYC

Advancement Operations Coordinator

New York, NY · On-site

$65K - $75K/yr

Advancement Operations Coordinator (Full-Time) Position Summary The Advancement Operations ... Administrative Duties * Manage GrowNYC's Raiser's Edge (RE) database, ensuring excellent donor data ...

UJA

Program & Operations Coordinator

Manhattan, NY · On-site

$55K - $60K/yr

The Program & Operations Coordinator is a part of the Operations and Grants Management Department ... Coordinate the administrative and logistical needs for Talent Development programs, including ...

Crisp Recruit

Operations Coordinator

New York, NY · On-site

Provide administrative support to keep HR processes moving (scheduling, tracking deadlines ... Office Coordinator / Operations Coordinator / Office Manager-type experience, ideally in a multi ...

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Administrative Operations Coordinator information

See Springfield, NJ salary details

$30.2K

$52K

$81.7K

How much do administrative operations coordinator jobs pay per year?

As of Sep 7, 2026, the average yearly pay for administrative operations coordinator in Springfield, NJ is $51,983.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,200.00 and $56,200.00 per year, depending on experience, location, and employer.

What is an administrative operations coordinator?

Administrative Operations Coordinators are professionals responsible for managing and streamlining the day-to-day administrative functions of an organization or department. They coordinate schedules, oversee office procedures, handle communications, and ensure that operations run smoothly and efficiently. Their role often involves supporting teams, managing documentation, and assisting with project coordination to improve overall productivity. Administrative Operations Coordinators play a vital part in keeping organizations organized and responsive to changing needs.

What are the key skills and qualifications needed to thrive as an administrative operations coordinator?

To thrive as an Administrative Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field, often supported by a bachelor's degree or relevant experience. Familiarity with office management software, scheduling tools, and database systems is typically required. Excellent communication, problem-solving abilities, and multitasking are standout soft skills in this role. These skills ensure efficient office operations, effective coordination among teams, and smooth execution of administrative processes.

What are the main challenges administrative operations coordinators face in managing multiple priorities, and how can these be effectively handled?

Administrative Operations Coordinators often juggle a wide range of tasks, from scheduling meetings and processing invoices to supporting departmental projects. One common challenge is managing competing deadlines while maintaining accuracy and attention to detail. Effective coordinators utilize strong organizational systems, prioritize tasks based on urgency and impact, and communicate proactively with team members to set realistic expectations. Leveraging tools like project management software and maintaining open communication channels are practical ways to stay on top of responsibilities and ensure smooth operations.

What is the difference between Administrative Operations Coordinator vs Administrative Assistant?

AspectAdministrative Operations CoordinatorAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and supports department efficiencyProvides administrative support, manages schedules, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, organization, basic office software
Work EnvironmentOffice settings, cross-department collaborationFront desk, office support roles
Common CertificationsNone mandatory, but project management or admin certifications helpfulNone required

The Administrative Operations Coordinator focuses on streamlining operations and managing workflows within an organization, often working across departments. In contrast, the Administrative Assistant primarily provides direct administrative support to individuals or teams. Both roles require strong organizational skills, but the Coordinator's role involves more process oversight, making it suitable for those interested in operational management within an office environment.

How much do administrative operations coordinators make in the US?

Administrative Operations Coordinators in the US typically earn a median annual salary of around $50,000 to $65,000, depending on experience, location, and industry. Salaries can vary based on the complexity of tasks, required skills such as proficiency in office management software, and organizational size.

What are popular job titles related to Administrative Operations Coordinator jobs in Springfield, NJ?

For Administrative Operations Coordinator jobs in Springfield, NJ, the most frequently searched job titles are:

What job categories do people searching Administrative Operations Coordinator jobs in Springfield, NJ look for?

The top searched job categories for Administrative Operations Coordinator jobs in Springfield, NJ are:

What cities near Springfield, NJ are hiring for Administrative Operations Coordinator jobs?

Cities near Springfield, NJ with the most Administrative Operations Coordinator job openings:

Administrative Operations Coordinator jobs near you
Infographic showing various Administrative Operations Coordinator job openings in Springfield, NJ as of August 2026, with employment types broken down into 83% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $51,983 per year, or $25 per hour.

Operations Coordinator

Community Housing Innovations, Inc.

Brooklyn, NY • On-site

$66K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 12 days ago

Key responsibilities

  • Oversee daily shelter operations, including managing staff schedules and ensuring compliance with program rules.

  • Monitor and enforce residents' adherence to rules, maintain safety protocols, and oversee emergency preparedness.

  • Conduct team meetings, supervise staff performance, and coordinate administrative tasks related to shelter management.

Community Housing Innovations rating

5.1

Company rating: 5.1 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

WHO IS CHI?
Community Housing Innovations (CHI) is a not-for-profit housing and human services organization that aims to support social and economic independence. Our vision is to end generational poverty and foster upward mobility by ensuring that all families and individuals live in quality housing, have a home of their own, and a job to support them. We believe quality, affordable housing is the foundation for prosperity, personal fulfillment, and success.
WHAT DOES CHI OFFER?
CHI employs a team of hard-working, compassionate people who want to give back to others in their community. We are proud to offer:
  • Generous Paid time off
  • Personal and Sick Days
  • Health insurance and health reimbursement account
  • Dental and vision plans
  • Flexible spending account
  • AFLAC supplemental insurance
  • Dependent Care Spending Account
  • Commuter Transit and Parking Account
  • Working Advantage- Employee Perks
  • 401(k) retirement plan
  • Life insurance
  • Employee Assistance Program
  • Monthly trainings and career development plans

JOB SUMMARY
The Shelter Operations Coordinator plays a pivotal role in ensuring the effective and safe functioning of the shelter facility. This position is responsible for overseeing daily operations, ensuring residents' adherence to program rules, and maintaining a secure and supportive environment. The Operations Coordinator (OC) also conducts regular team meetings and manages administrative tasks critical to the program's success. This includes supervision of the shift supervisors and residential aides.
Pay: $66,300.00 annual salary.
FSLA: Exempt. Not eligible for overtime.
Schedule: Monday - Friday 8am-4pm .24 Hours a day/7 day on call. Flexible with the schedule and must be available for city/state inspections when scheduled. Willing to adjust their schedule to also provide supervision, support and coverage for all shifts including the 12am-8am shift when needed.
Location: Gowanus/Park Slope, Brooklyn NY
JOB-RELATED DUTIES - ESSENTIAL FUNCTIONS
These duties are essential and specific to the successful implementation of this position.
  • The OC is responsible for team management and performance tracking.
  • Conduct regular one-on-one meetings with team members to review performance, set goals, and provide constructive feedback.
  • Update performance goals, accomplishments, notes, and feedback in the Paycom system on a consistent basis, typically weekly or bi-weekly.
  • In charge of overall operational compliance.
  • Monitor and enforce residents' adherence to program rules and regulations, fostering a safe and respectful living environment.
  • Ensure operations staff complete required housekeeping activities, maintaining cleanliness and organization within the facility.
  • Manage the sign-in and sign-out process for residents, maintaining accurate records of their whereabouts.
  • The OC is responsible for overseeing safety and emergency preparedness.
  • Implement and regularly review safety and evacuation procedures to ensure residents' well-being in the event of an emergency.
  • Stay updated on safety protocols and regulations, ensuring the shelter is compliant with relevant standards.
  • Oversee and participate in residents' daily activities, including mealtime, recreation, and educational pursuits, as directed by program staff.
  • Provide guidance, support, and instruction to residents as needed, promoting a positive and productive atmosphere.
  • Oversees mealtime, recreation, educational activities, and participates in residents' supervision and instruction as needed and as directed by the program staff.
  • Prepares periodic reports, makes recommendations to program staff as needed.

Administrative and Supervision Functions
  • Collaborate with program leadership to establish and maintain efficient administrative procedures.
  • Assist in the coordination of staff schedules and ensure adequate coverage for all shifts.
  • Contribute to the recruitment, training, and supervision of shelter staff, fostering a cohesive and effective team.
  • Participate in regular meetings with program leadership to discuss operational strategies, share insights, and offer suggestions for process improvements.
  • Assist in the development and implementation of administrative policies, guidelines, and protocols to ensure consistent and efficient operations.
  • Help create and maintain a centralized repository of administrative documents, forms, and templates for easy access by staff.
  • Address scheduling conflicts or gaps by proactively communicating with team members and making necessary adjustments.
  • Provide timely communication to staff regarding their assigned shifts, ensuring that all shifts are adequately covered, and staff members are well-informed.

What do I need to apply?
Education and Experience: High School Diploma or GED required. Bachelor's Degree in a social service-related field, preferred. At least four years working experience in the social service field with at least two years in a supervisor role.
  • Communication: Excellent verbal and written communication skills. Proficiency in English required, multi-lingual and Spanish proficiency prioritized.
  • Must be in possession of the F80 license or be able to obtain the license within 60 days of employment.
  • Must have the NYS Food Handlers Certificate or be able to obtain the certificate within 60 days of hire.
  • Computer skills: Basic competency in MS Word, Excel, Outlook and the internet
  • Math Skills: Ability to formulate simple financial budgets.
  • Physical Performance: Ability to make unit visits (walk distances, climb stairs, etc.)
  • Reasoning Ability: Ability to prioritize, make appropriate decisions and judgment calls.
  • Experience working with homeless individuals and people living with health and/or mental health issues and substance use. Ability to engage residents.

Equal Employment Opportunity Employer (EEOE)
Community Housing Innovations, Inc. (CHI) provides equal employment opportunities to all employees and applicants, and prohibits discrimination on the basis of race, color, creed, religion, national origin, citizenship status, age, disability, sex, gender, gender identity or expression, sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local laws. This commitment applies to recruiting, hiring, placement, promotion, transfer, compensation, training, assignments, benefits, employee activities, termination, access to facilities, and programs, and all other terms and conditions of employment as well as general treatment during employment

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