ZipRecruiter

Log In

1

Administrative Operations Coordinator Jobs in Springfield, NJ

H2Hnj

Operations Coordinator

East Orange, NJ

$50K - $60K/yr

Operations Coordinator Heart to Heart ABA -- East Orange, NJ (On-site) Pay: $50,000-$60,000 About ... Manage follow-through on administrative tasks with vendors, purchasing, and finance * Take ...

Protection Technologies LLC

Be Seen First

Operations Administrative & Scheduling Coordinator

Pine Brook, NJ · On-site

$19 - $23/hr

Position Overview We are seeking a motivated and reliable Operations Administrative & Scheduling Coordinator to support our office and daily field operations. This role is ideal for someone who is ...

Toby's Services Ltd

Administrative Assistant

Queens, NY · On-site

$65K - $80K/yr

Vision insurance Job Summary We are seeking a motivated and outgoing an Administrative Operations Coordinator to join our team in our Queens, NY location. In this role, you will provide a variety of ...

Walkup Studio

Operations Coordinator

New York, NY

This role will help maintain smooth office operations while assisting with administrative coordination across finance, and client services. Responsibilities include managing in-office needs ...

next page

Showing results 1-20

All JobsAdministrative Operations JobsAdministrative Operations Coordinator JobsAdministrative Operations Coordinator Jobs in Springfield, NJ

Administrative Operations Coordinator information

See Springfield, NJ salary details

$30.2K

$52K

$81.7K

How much do administrative operations coordinator jobs pay per year?

As of Sep 5, 2026, the average yearly pay for administrative operations coordinator in Springfield, NJ is $51,983.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,200.00 and $56,200.00 per year, depending on experience, location, and employer.

What is an administrative operations coordinator?

Administrative Operations Coordinators are professionals responsible for managing and streamlining the day-to-day administrative functions of an organization or department. They coordinate schedules, oversee office procedures, handle communications, and ensure that operations run smoothly and efficiently. Their role often involves supporting teams, managing documentation, and assisting with project coordination to improve overall productivity. Administrative Operations Coordinators play a vital part in keeping organizations organized and responsive to changing needs.

What are the key skills and qualifications needed to thrive as an administrative operations coordinator?

To thrive as an Administrative Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field, often supported by a bachelor's degree or relevant experience. Familiarity with office management software, scheduling tools, and database systems is typically required. Excellent communication, problem-solving abilities, and multitasking are standout soft skills in this role. These skills ensure efficient office operations, effective coordination among teams, and smooth execution of administrative processes.

What are the main challenges administrative operations coordinators face in managing multiple priorities, and how can these be effectively handled?

Administrative Operations Coordinators often juggle a wide range of tasks, from scheduling meetings and processing invoices to supporting departmental projects. One common challenge is managing competing deadlines while maintaining accuracy and attention to detail. Effective coordinators utilize strong organizational systems, prioritize tasks based on urgency and impact, and communicate proactively with team members to set realistic expectations. Leveraging tools like project management software and maintaining open communication channels are practical ways to stay on top of responsibilities and ensure smooth operations.

What is the difference between Administrative Operations Coordinator vs Administrative Assistant?

AspectAdministrative Operations CoordinatorAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and supports department efficiencyProvides administrative support, manages schedules, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, organization, basic office software
Work EnvironmentOffice settings, cross-department collaborationFront desk, office support roles
Common CertificationsNone mandatory, but project management or admin certifications helpfulNone required

The Administrative Operations Coordinator focuses on streamlining operations and managing workflows within an organization, often working across departments. In contrast, the Administrative Assistant primarily provides direct administrative support to individuals or teams. Both roles require strong organizational skills, but the Coordinator's role involves more process oversight, making it suitable for those interested in operational management within an office environment.

How much do administrative operations coordinators make in the US?

Administrative Operations Coordinators in the US typically earn a median annual salary of around $50,000 to $65,000, depending on experience, location, and industry. Salaries can vary based on the complexity of tasks, required skills such as proficiency in office management software, and organizational size.

What are popular job titles related to Administrative Operations Coordinator jobs in Springfield, NJ?

For Administrative Operations Coordinator jobs in Springfield, NJ, the most frequently searched job titles are:

What job categories do people searching Administrative Operations Coordinator jobs in Springfield, NJ look for?

The top searched job categories for Administrative Operations Coordinator jobs in Springfield, NJ are:

What cities near Springfield, NJ are hiring for Administrative Operations Coordinator jobs?

Cities near Springfield, NJ with the most Administrative Operations Coordinator job openings:

Administrative Operations Coordinator jobs near you
Infographic showing various Administrative Operations Coordinator job openings in Springfield, NJ as of August 2026, with employment types broken down into 83% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $51,983 per year, or $25 per hour.

Administrative & Operations Coordinator

Chemistry Wealth Management

New York, NY

$45K - $59K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 7 days ago

Job description

Chemistry Wealth is seeking a highly organized, client-focused Administrative & Operations Coordinator to support the daily operations of our growing wealth management firm.

This role serves as a key point of contact for clients while providing administrative and operational support to advisors and team members. The ideal candidate is detail-oriented, proactive, and passionate about delivering exceptional service in a professional, fast-paced environment.

Key Responsibilities - May change over time to meet the needs of the firm and can include other duties as assigned. 

  • Client Service:
    • Serve as the first point of contact for clients and visitors.
    • Deliver a warm, professional, and welcoming client experience.
    • Schedule appointments, manage advisor calendars, and coordinate meeting logistics.
    • Prepare meeting materials and client communications.
    • Track client follow-ups, milestones, and special events.
  • Administration & Operations:
    • Assist with client applications, paperwork, and operational processing.
    • Coordinate with custodians and third-party partners to resolve account and service-related issues.
    • Maintain accurate records within the firm's CRM and document management systems.
    • Track correspondence and ensure timely follow-up on outstanding items.
    • Support office operations, including mail handling, supplies, conference rooms, and general administrative tasks.
  • Team Support:
    • Assist with client events, seminars, and special projects.
    • Support advisors and team members with day-to-day operational needs.
    • Identify opportunities to improve processes and enhance the client experience.

Qualifications:

  • Required:
    • Bachelor's degree or equivalent experience.
    • 3+ years of client service, administrative, or operations experience.
    • Excellent verbal and written communication skills.
    • Strong organizational skills and attention to detail.
    • Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
    • Strong customer service mindset and professional phone presence.
    • Ability to manage multiple priorities and work independently.
  • Preferred:
    • Experience in wealth management, financial services, banking, insurance, or a professional services firm.
    • Familiarity with CRM systems such as Redtail, Wealthbox, or Salesforce.
    • Knowledge of financial industry compliance and documentation requirements.

Additional Information: 

  • Benefits & Perks:
    • At Chemistry Wealth, we believe our people are our greatest asset. We offer a comprehensive benefits package designed to support your health, financial well-being, and professional growth.
  • Health & Wellness:
    • Medical, dental, and vision insurance
    • Employee Assistance Program (EAP)
    • Employee discount programs
  • Financial Benefits:
    • Competitive salary
    • 401(k) with automatic employer contribution after one year of employment
  • Time Off:
    • Paid Time Off (PTO)
    • Paid holidays
  • Professional Growth:
    • Ongoing training and development opportunities
    • Career advancement within a growing firm


Why Join Chemistry Wealth?

You'll be part of a collaborative, client-focused team that values professionalism, growth, and exceptional service. This is an opportunity to build a rewarding career while making a meaningful impact on our clients and our firm.

If you're organized, service-oriented, and eager to grow in a dynamic wealth management environment, we'd love to hear from you.

Apply