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Administrative Operations Coordinator Jobs in Ridgefield, WA

Mazzella Companies

Branch Administrator

Vancouver, WA · On-site

$55K - $68K/yr

Description Responsible for overseeing administrative operations for multiple crane service branches within a centralized region. Ensures effective communication and coordination among personnel ...

Ovation Workplace Services Inc.

Be Seen First

IT Support Coordinator

Beaverton, OR · On-site

$35K - $41K/yr

This role combines operational coordination, administrative oversight, and hands-on technical support when needed. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Team Coordination & Attendance Management

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All JobsAdministrative Operations JobsAdministrative Operations Coordinator JobsAdministrative Operations Coordinator Jobs in Ridgefield, WA

Administrative Operations Coordinator information

See Ridgefield, WA salary details

$30.8K

$53K

$83.3K

How much do administrative operations coordinator jobs pay per year?

As of Aug 7, 2026, the average yearly pay for administrative operations coordinator in Ridgefield, WA is $52,969.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,000.00 and $57,300.00 per year, depending on experience, location, and employer.

What is the difference between Administrative Operations Coordinator vs Administrative Assistant?

AspectAdministrative Operations CoordinatorAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and supports department efficiencyProvides administrative support, manages schedules, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, organization, basic office software
Work EnvironmentOffice settings, cross-department collaborationFront desk, office support roles
Common CertificationsNone mandatory, but project management or admin certifications helpfulNone required

The Administrative Operations Coordinator focuses on streamlining operations and managing workflows within an organization, often working across departments. In contrast, the Administrative Assistant primarily provides direct administrative support to individuals or teams. Both roles require strong organizational skills, but the Coordinator's role involves more process oversight, making it suitable for those interested in operational management within an office environment.

What does an Administrative Operations Coordinator do?

An Administrative Operations Coordinator manages administrative tasks, coordinates office operations, and supports organizational efficiency. They handle scheduling, communication, record-keeping, and may use tools like spreadsheets or management software to streamline processes.

What are the key skills and qualifications needed to thrive as an administrative operations coordinator?

To thrive as an Administrative Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field, often supported by a bachelor's degree or relevant experience. Familiarity with office management software, scheduling tools, and database systems is typically required. Excellent communication, problem-solving abilities, and multitasking are standout soft skills in this role. These skills ensure efficient office operations, effective coordination among teams, and smooth execution of administrative processes.

What are the main challenges administrative operations coordinators face in managing multiple priorities, and how can these be effectively handled?

Administrative Operations Coordinators often juggle a wide range of tasks, from scheduling meetings and processing invoices to supporting departmental projects. One common challenge is managing competing deadlines while maintaining accuracy and attention to detail. Effective coordinators utilize strong organizational systems, prioritize tasks based on urgency and impact, and communicate proactively with team members to set realistic expectations. Leveraging tools like project management software and maintaining open communication channels are practical ways to stay on top of responsibilities and ensure smooth operations.

What is an administrative operations coordinator?

Administrative Operations Coordinators are professionals responsible for managing and streamlining the day-to-day administrative functions of an organization or department. They coordinate schedules, oversee office procedures, handle communications, and ensure that operations run smoothly and efficiently. Their role often involves supporting teams, managing documentation, and assisting with project coordination to improve overall productivity. Administrative Operations Coordinators play a vital part in keeping organizations organized and responsive to changing needs.

How much do administrative operations coordinators make in the US?

Administrative Operations Coordinators in the US typically earn between $45,000 and $65,000 annually, depending on experience, location, and industry. Salaries can vary based on the complexity of tasks, required skills such as proficiency in office management software, and organizational size.
What are popular job titles related to Administrative Operations Coordinator jobs in Ridgefield, WA? For Administrative Operations Coordinator jobs in Ridgefield, WA, the most frequently searched job titles are:
What cities near Ridgefield, WA are hiring for Administrative Operations Coordinator jobs? Cities near Ridgefield, WA with the most Administrative Operations Coordinator job openings:
Administrative Operations Coordinator jobs near you
Infographic showing various Administrative Operations Coordinator job openings in Ridgefield, WA as of August 2026, with employment types broken down into 54% Full Time, and 46% Part Time. Highlights an 100% In-person job distribution, with an average salary of $52,969 per year, or $25.5 per hour.

Operations & Finance Manager

Alliance for Equity in Montessori Education

Portland, OR • On-site

$33 - $38/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 12 days ago

Job description

Operations & Finance Manager
Job Description
Position Summary: AEME is seeking a highly organized, collaborative, and mission-driven Operations and Finance Manager to oversee the internal operations of our growing nonprofit organization. This broad generalist leadership role supports the systems and infrastructure that allow our schools and programs to operate effectively and sustainably in service of children and families.
The Manager oversees core administrative functions including financial operations, human resources administration, payroll coordination, compliance tracking, contracts, technology systems, facilities coordination, and organizational operations. This position plays a key role in maintaining strong organizational systems, supporting fiscal stewardship, and helping ensure a positive, equitable, and well-functioning workplace culture. The role is ideal for someone who enjoys balancing systems thinking with detailed administrative work, thrives in a collaborative environment, and is excited to help strengthen organizational infrastructure within a growing mission-driven organization.
We are seeking a leader who demonstrates sound judgment, initiative, professionalism, flexibility, and strong commitment to equity, inclusion, and culturally responsive workplace practices in both organizational practices and relationships.
Reports To: Executive Director
Work Location: SE Portland, Oregon (specific location TBD). Potential option for hybrid work model if remote workspace meets our data privacy standards for visual and auditory privacy, and physical security due to the sensitive nature of this position, which involves handling confidential employee and student information.
Position Schedule: Part-time, 32 hours per week. Anticipated start date: September 2026. This position may expand to full-time beginning Fall 2027.
Focus Areas: 100% Administrative/Operations
Primary Areas of Responsibility
Financial Operations
(AEME contracts with an external bookkeeping firm)
  • Review, code, and submit invoices and payments in a timely manner
  • Ensure expenses, revenues, and supporting documentation are accurately recorded
  • Support grant invoicing and fund drawdown processes
  • Coordinate submission of documentation required for contracts, ACH setup, insurance, and government funding compliance
  • Review monthly financial reports and identify discrepancies, missing expenses, or coding adjustments
  • Prepare payroll allocation reports and upload payroll documentation
  • Review quarterly payroll tax filings and payments for accuracy and timeliness
  • Manage agency credit cards, vendor W-9s, and related financial documentation
  • Coordinate annual retirement plan compliance review and filings
  • Coordinate annual tax preparation process with CPA and bookkeeping partners
  • Maintain budget tracking and financial analysis tools
  • Provide financial analysis and reporting support to the Executive Director and School Leadership
  • Collaborate with the Executive Director on annual budget development and financial planning

Human Resources
  • Support equitable and inclusive employee practices through consistent implementation of policies, accessible communication, thoughtful onboarding, and culturally responsive workplace systems
  • Support the full employee life cycle, including recruitment, onboarding, benefits administration, personnel records management and offboarding
  • Coordinate employee job postings and applicant tracking systems
  • Maintain and support agency HR systems and employee documentation
  • Process payroll and coordinate employee deductions, benefits, and retirement contributions
  • Support compliance with Paid Leave Oregon, FMLA, payroll tax requirements, and other employment-related regulations
  • Coordinate annual employee benefit renewals and employee communications
  • Support annual W-2 review and correction processes as needed
  • Maintain confidentiality and accuracy of employee and payroll records

Operations, Facilities & Technology
  • Support organizational technology systems, vendors, and operational infrastructure
  • Coordinate agency technology assets, including hardware inventory, access management, repairs, replacements, and equipment tracking
  • Oversee relationships with contracted service providers including IT, telecommunications, interpreters/translators, maintenance, landscaping, and other operational vendors
  • Coordinate agency insurance renewals, business licenses, utility accounts, and related operational requirements
  • Support organization and maintenance of shared digital filing systems and records management practices
  • Provide training and support related to organizational policies and operational procedures
  • Coordinate facilities maintenance and repair needs with vendors and site leadership
  • Support agency website updates and operational communications as needed
  • Manage post office box renewals and mail retrieval processes

Contract & Compliance Administration
  • Track grant cycles, reporting deadlines, invoicing schedules, and compliance requirements
  • Coordinate review and administration of government contracts and renewals
  • Monitor contract requirements related to allowable expenses, insurance, reporting, monitoring, and compliance obligations
  • Coordinate insurance compliance documentation with funders and agency insurance providers
  • Develop and maintain operational calendars related to reporting and compliance deadlines
  • Coordinate compliance support related to licensing, quality improvement systems, and professional development tracking
  • Support periodic review of required staff training, documentation, and background check compliance

Quality Improvement & Organizational Systems
  • Support development and revision of policies, handbooks, procedures, and operational protocols
  • Identify opportunities to improve organizational systems, workflows, and administrative processes
  • Collaborate with leadership to improve staff onboarding and annual training systems
  • Help strengthen systems that support operational sustainability, compliance, and positive staff experiences
  • Contribute to a collaborative, equity-centered, and solutions-oriented organizational culture

Education Required:
  • Bachelor's degree in business administration, Accounting, Finance, Human Resources, or a related field preferred. Equivalent professional experience and demonstrated skill attainment will also be considered.

Professional Experience Required:
  • Minimum of 3 years of progressively responsible experience in non-profit operations, administration, finance, or human resources
  • Experience supporting budgeting, payroll, financial tracking, or operational systems
  • Experience coordinating multiple projects, deadlines, and administrative work simultaneously
  • Experience working with confidential employee and financial information
  • Familiarity with state and federal employment compliance requirements

Preferred Qualifications
  • Bilingual English/Spanish verbal and written communication skills (pay differential)
  • Experience working within a school, early childhood education, or nonprofit environment
  • Experience with government contracts or grant compliance
  • Training or demonstrated experience in equity, inclusion, and culturally responsive workplace practices

Core Competencies
  • Strong organizational and project management skills
  • Systems thinking with attention to detail and follow-through
  • Ability to prioritize and manage multiple responsibilities effectively
  • Strong interpersonal, communication, and collaboration skills
  • Sound judgment, discretion, and professionalism
  • Ability to improve and streamline operational processes
  • Commitment to equitable and inclusive workplace practices
  • Dependable, flexible, and solution-oriented approach
  • Ability to work effectively in an active and dynamic school environment

Compensation & Benefits
Compensation
$33-38 per hour DOE ($54,912 -$63,232 annual salary for .8 FTE)
Benefits Include
  • Generous Paid Time off package including vacation, sick leave, holidays, bereavement leave and jury duty leave. Details provided upon request to applicants.
  • Health, vision, and dental insurance fully paid for employee
  • 20% employer contribution for dependent/family health coverage
  • Vanguard 403b Retirement Plan with employer contributions
  • Employer-paid $50,000 term life insurance policy
  • Employer-paid long-term disability plan (State provides paid short-term health leave plan)
  • Employee Assistance Program
  • Professional Development

Additional Requirements
This position requires successful completion of:
  • Oregon fingerprint and criminal background check clearance (Central Background Registry)
  • Mandatory health, safety, and early childhood focused trainings
  • CPR and First Aid certification prior to working onsite

Due to the fiduciary responsibilities of this role, employment may also be contingent upon additional background or financial screening in accordance with applicable law.
AEME is committed to building and maintaining an inclusive workplace and encourages candidates from diverse backgrounds and lived experience to apply.

Apply