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Administrative Operations Associate Jobs in Rochelle, IL

ChenMed

Associate Market General Manager

Dekalb, IL · On-site

$32.50 - $44.50/hr

They lead in providing overall direction to the operation and administrative aspects of the market, utilizing the related resources associated within the Centers. The incumbent will partner closely ...

Chico's FAS, Inc.

Sales Lead - Chico's

Rockford, IL · On-site

$16 - $20/hr

The Associate Lead is primarily responsible for supporting management in general operations of the ... Knowledge of administrative aspects of store operations * Communicate with customers, standing and ...

Chico's FAS

Sales Lead - Chico's

Rockford, IL

$16 - $20/hr

The Associate Lead is primarily responsible for supporting management in general operations of the ... of administrative aspects of store operations • Communicate with customers, standing and ...

Del Monte Foods

Seasonal HR Clerk

Rochelle, IL · On-site

$17.25 - $22/hr

With operations spanning more than 35 countries, we've proudly been nourishing families for over ... Expect high level of administrative duties in this role. * Assist with translation needs as ...

Sam's Club

Optometrist - Sam's Optical

Rockford, IL · On-site

$135K - $200K/yr

... store associates on eye health including contact lens care disease state management and safety ... administrative and retail tasks for the vision center as necessary for example financial ...

Mobius Renewables

Sr Plant Operator

Rockford, IL · On-site

Responsible for planning and execution of daily maintenance and operations of Air Liquide Biogas ... Maintain facility materials and spare parts inventory * Assist in routine administrative duties ...

Walmart

Optometrist - Sam's Optical

Rockford, IL

... store associates on eye health including contact lens care disease state management and safety ... administrative and retail tasks for the vision center as necessary for example financial ...

GameStop Inc

Retail Keyholder (Store 619)

Rockford, IL · On-site

$13.50 - $17.75/hr

... required administrative and operational duties. * Count, balance, and reconcile daily business ... Visually inspect associates' and leaders' packages and/or belongings at store closing or at the end ...

GameStop

Retail Keyholder (Store 619)

Rockford, IL · On-site

$13.50 - $17.75/hr

... required administrative and operational duties. * Count, balance, and reconcile daily business ... Visually inspect associates' and leaders' packages and/or belongings at store closing or at the end ...

Sunbelt Rentals

Equipment Rental Specialist

Rockford, IL · On-site

$21.38 - $25.38/hr

Develop skills for career growth through an outside sales or operational management career track ... The role also requires strong administrative skills and an ability to deliver customer satisfaction ...

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Administrative Operations Associate information

See Rochelle, IL salary details

$12

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$29

How much do administrative operations associate jobs pay per hour?

As of Jul 21, 2026, the average hourly pay for administrative operations associate in Rochelle, IL is $19.74, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $20.34 per hour, depending on experience, location, and employer.
What cities near Rochelle, IL are hiring for Administrative Operations Associate jobs? Cities near Rochelle, IL with the most Administrative Operations Associate job openings:
Administrative Operations Associate jobs near you
Executive Assistant to CFO

Executive Assistant to CFO

PCI Pharma Services

Rockford, IL • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 18 days ago

PCI Pharma Services rating

6.7

Company rating: 6.7 out of 10

Based on 42 frontline employees who took The Breakroom Quiz

437th of 528 rated manufacturers

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.
We are PCI.
Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.
Position Summary
The Executive Assistant to the CFO provides high-impact administrative and operational support to the Chief Financial Officer and the (LIFT) organization, which encompasses Legal, Finance, and IT. This role is critical to the effective functioning of executive operations and supports a fast-paced, high-stakes environment requiring exceptional attention to detail, discretion, and responsiveness.
The ideal candidate thrives in dynamic settings, serves as a trusted partner to senior leadership, and brings a proactive, solutions-oriented mindset. This role acts as the administrative backbone of the Office of the CFO, ensuring seamless coordination, communication, and execution across priorities.
Key Responsibilities
Executive and Administrative Support
  • Prepare professional-grade presentations and documents for senior leadership, demonstrating master-level proficiency in Microsoft PowerPoint.
  • Provide comprehensive administrative support to the CFO and LIFT leadership team, enabling efficient execution of daily operations and strategic initiatives.
  • Manage complex, high-volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings.
  • Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics through Concur.
  • Prepare, submit, and track expense reports in a timely and accurate manner.
  • Draft, proofread, and edit confidential correspondence, reports, and executive materials.

Meeting, Office, and Logistics Coordination
  • Schedule conference rooms and manage logistics for executive meetings, board-related sessions, and customer visits.
  • Coordinate catering and on-site meeting support, including breakfast, lunch, and refreshments as required.
  • Willingness to travel to meeting locations (multi-day trips) for on-site support, on an as needed basis (travel is about 20%)
  • Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT), Executive Coordinator, Site VP/GM, or CFO.
  • Order, maintain, and organize office and administrative supplies.

Executive Materials and Special Projects
  • Prepare professional-grade presentations and documents for senior leadership, demonstrating master-level proficiency in Microsoft PowerPoint.
  • Support special projects and ad hoc initiatives for the CFO and LIFT leaders, including cross-functional coordination where needed.
  • Ensure adherence to company policies, procedures, and all applicable PCI, cGMP, and GCP guidelines.

Professional Standards
  • Demonstrate consistent attendance, punctuality, and reliability as an essential function of the role.
  • Flex outside standard business hours as needed; this position is not a traditional Monday-Friday, 9-to-5 role.
  • Perform other duties as assigned.

Core Competencies
Executive Organization & Prioritization
  • Expert management of complex executive calendars and shifting priorities
  • Ability to triage, anticipate needs, and ensure proactive follow-through

Discretion & Confidentiality
  • Trusted with sensitive financial, legal, and IT information
  • Exercises sound judgment when handling executive-level communications

Communication Excellence
  • Clear, professional written and verbal communication
  • Confident interaction with senior leaders, external partners, and stakeholders

Technical Proficiency
  • Master-level proficiency: Microsoft PowerPoint and Outlook
  • Strong proficiency: Microsoft Excel and Microsoft Teams
  • Working proficiency with Zoom, SharePoint, Workday, dashboards, and digital workflows

Problem Solving & Adaptability
  • Anticipates challenges and resolves issues before escalation
  • Maintains composure and effectiveness in high-pressure environments

Global & Cross-Functional Awareness
  • Effective coordination across time zones and cultures
  • Supports Legal, Finance, and IT leaders with awareness of functional nuances

Executive Presence
  • Represents the Offices of the CFO, CIO, and General Counsel with professionalism and credibility
  • Demonstrates resilience, flexibility, and accountability

Work Environment
  • Primarily office-based or remote desk environment
  • Noise level typically quiet

Qualifications
Required
  • Exceptional Team Player
  • Hands-on, positive personality with a "can-do" attitude
  • Associate's degree in a related field and/or 5+ years of relevant experience
  • Advanced computer skills, including expert use of PowerPoint, Excel and Outlook
  • Full professional proficiency in English (written and verbal)
  • Strong reasoning and problem-solving skills
  • Ability to work independently and collaboratively
  • Professional demeanor and sound judgment
  • Adaptability to evolving priorities and environments

#LI-LM1
The hiring range for this position is $61,600 to $75,000 annually plus eligibility for an annual performance bonus. Final offer amounts are determined by multiple factors including but not limited to specific and relevant experience, education, credentials, geography, and subject matter expertise. PCI offers full-time employees a competitive benefits package that includes paid time off, health insurance coverage (including dental and vision), flexible spending account, and 401(k).
Join us and be part of building the bridge between life changing therapies and patients. Let's talk future
Equal Employment Opportunity (EEO) Statement:
PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
At PCI, Equity and Inclusion are at the core of our company's purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.

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