Administrative Operations Associate Jobs in Rochelle, IL

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

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Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

Position Summary

The Executive Assistant to the CFO provides highimpact administrative and operational support to the Chief Financial Officer and the (LIFT) organization, which encompasses Legal, Finance, and IT. This role is critical to the effective functioning of executive operations and supports a fastpaced, highstakes environment requiring exceptional attention to detail, discretion, and responsiveness.

The ideal candidate thrives in dynamic settings, serves as a trusted partner to senior leadership, and brings a proactive, solutionsoriented mindset. This role acts as the administrative backbone of the Office of the CFO, ensuring seamless coordination, communication, and execution across priorities.

Key Responsibilities

Executive and Administrative Support

• Prepare professionalgrade presentations and documents for senior leadership, demonstrating masterlevel proficiency in Microsoft PowerPoint.
• Provide comprehensive administrative support to the CFO and LIFT leadership team, enabling efficient execution of daily operations and strategic initiatives.
• Manage complex, highvolume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings.
• Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics through Concur.
• Prepare, submit, and track expense reports in a timely and accurate manner.
• Draft, proofread, and edit confidential correspondence, reports, and executive materials.

Meeting, Office, and Logistics Coordination

• Schedule conference rooms and manage logistics for executive meetings, boardrelated sessions, and customer visits.
• Coordinate catering and onsite meeting support, including breakfast, lunch, and refreshments as required.
• Willingness to travel to meeting locations (multi-day trips) for on-site support, on an as needed basis (travel is about 20%)
• Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT), Executive Coordinator, Site VP/GM, or CFO.
• Order, maintain, and organize office and administrative supplies.

Executive Materials and Special Projects

• Prepare professionalgrade presentations and documents for senior leadership, demonstrating masterlevel proficiency in Microsoft PowerPoint.
• Support special projects and ad hoc initiativesfor the CFO and LIFT leaders, including crossfunctional coordination where needed.
• Ensure adherence to company policies, procedures, and all applicable PCI, cGMP, and GCPguidelines.

Professional Standards

• Demonstrate consistent attendance, punctuality, and reliability as an essential function of the role.
• Flex outside standard business hours as needed; this position is not a traditional Monday-Friday, 9to5 role.
• Perform other duties as assigned.

Core Competencies

Executive Organization & Prioritization

• Expert management of complex executive calendars and shifting priorities
• Ability to triage, anticipate needs, and ensure proactive followthrough

Discretion & Confidentiality

• Trusted with sensitive financial, legal, and IT information
• Exercises sound judgment when handling executivelevel communications

Communication Excellence

• Clear, professional written and verbal communication
• Confident interaction with senior leaders, external partners, and stakeholders

Technical Proficiency

• Masterlevel proficiency:Microsoft PowerPointand Outlook
• Strong proficiency:Microsoft Excel and Microsoft Teams
• Working proficiency withZoom, SharePoint, Workday, dashboards, and digital workflows

Problem Solving & Adaptability

• Anticipates challenges and resolves issues before escalation
• Maintains composure and effectiveness in highpressure environments

Global & CrossFunctional Awareness

• Effective coordination across time zones and cultures
• Supports Legal, Finance, and IT leaders with awareness of functional nuances

Executive Presence

• Represents the Offices of the CFO, CIO, and General Counselwith professionalism and credibility
• Demonstrates resilience, flexibility, and accountability

Work Environment

• Primarily officebased or remote desk environment
• Noise level typically quiet

Qualifications

Required

• Exceptional Team Player
• Hands-on, positive personality with a "can-do" attitude
• Associate's degree in a related field and/or 5+ years of relevant experience
• Advanced computer skills, including expert use of PowerPoint, Excel and Outlook
• Full professional proficiency in English (written and verbal)
• Strong reasoning and problemsolving skills
• Ability to work independently and collaboratively
• Professional demeanor and sound judgment
• Adaptability to evolving priorities and environments

#LI-LM1

The hiring range for this position is $61,600 to $75,000 annually plus eligibility for an annual performance bonus. Final offer amounts are determined by multiple factors including but not limited to specific and relevant experience, education, credentials, geography, and subject matter expertise. PCI offers full-time employees a competitive benefits package that includes paid time off, health insurance coverage (including dental and vision), flexible spending account, and 401(k).

Join us and be part of building the bridge between life changing therapies and patients. Let's talk future

Equal Employment Opportunity (EEO) Statement:
PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

At PCI, Equity and Inclusion are at the core of our company's purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.