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Administrative Operations Associate Jobs in Rhode Island

Revity Management LLC

Administrative Assistant

Warwick, RI · On-site

$17.50 - $23.75/hr

Associate or bachelor's degree preferred but not required. * 5+ years of experience in administrative operations role. * Experience in a fast-paced professional services, construction, or engineering ...

Revity Management LLC

Administrative Assistant

Warwick, RI · On-site

$17.50 - $23.75/hr

Associate or bachelor's degree preferred but not required. * 5+ years of experience in administrative operations role. * Experience in a fast-paced professional services, construction, or engineering ...

SSA Group

Office - Associate

Providence, RI · On-site

$17.25 - $23/hr

Office Associate Reports to ... Office Supervisor(s) and Administrative Operations Manager Responsibilities: * Live out 452 ...

washingtontrust

Wealth Management Associate

Providence, RI · On-site +1

$65K - $75K/yr

The Wealth Associate will work closely with wealth management professionals and administrative staff to provide operational, client service, and account administration support. The Associate is ...

washingtontrust

Wealth Management Associate

Providence, RI · On-site +1

$65K - $75K/yr

The Wealth Associate will work closely with wealth management professionals and administrative staff to provide operational, client service, and account administration support. The Associate is ...

Van Liew Trust Company

Be Seen First

Administrative Associate

Providence, RI · On-site

$42K - $50K/yr

About the Role We are seeking a proactive, detail-oriented Administrative Associate to join our ... In this role, you will provide essential administrative and operational support to the Vice ...

Van Liew Trust Company

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Administrative Associate

Providence, RI · On-site

$42K - $50K/yr

About the Role We are seeking a proactive, detail-oriented Administrative Associate to join our ... In this role, you will provide essential administrative and operational support to the Vice ...

Saalex

Administrative Assistant Jobs

Newport, RI · On-site

$50K - $55K/yr

The Administrative Assistant provides essential administrative and operational support to the ... Associate's or Bachelor's degree preferred. Security Clearance: Must be eligible to obtain a Secret ...

RI Temps, Inc.

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Administrative Assistant

Providence, RI · On-site

$21 - $24/hr

Associate degree or an equivalent combination of education and relevant work experience. * Two to five years of experience in an administrative or operations-support position. * Proficiency with ...

Children's

Administrative Assistant

Cranston, RI · On-site

$19/hr

Maintain adequate office supplies and ensure proper operation/maintenance of office equipment ... Associate degree preferred * 3-5 years Administrative Assistant experience * Experience with ...

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Administrative Operations Associate information

Is an administrative operations associate a good job?

An administrative operations associate role involves managing office functions, coordinating workflows, and supporting organizational efficiency. It typically requires strong organizational skills, proficiency with office software, and the ability to handle multiple tasks, making it a stable position with opportunities for career growth in administrative and operational fields.

What does an administrative operations associate do?

An administrative operations associate manages daily office functions, including coordinating schedules, handling correspondence, maintaining records, and supporting team workflows. They often use tools like Microsoft Office and require strong organizational and communication skills to ensure efficient business operations.

What are the most commonly searched types of Administrative Operations jobs in Rhode Island?

The most popular types of Administrative Operations jobs in Rhode Island are:

What cities in Rhode Island are hiring for Administrative Operations Associate jobs?

Cities in Rhode Island with the most Administrative Operations Associate job openings:

Administrative Operations Associate jobs near you

Administrative Assistant

Revity Management LLC

Warwick, RI • On-site

$17.50 - $23.75/hr

Temporary

Posted 5 days ago

Job description


JOB summary – Administrative Assistant


JOB description summary


Highly organized, proactive, and detail-oriented Administrative Assistant to support company leadership and manage day-to-day administrative operations in a dynamic and fast-paced environment. This position will oversee general office operations, serves as the face of the company for guests and vendors, and may support logistical and operational needs across the team. The ideal candidate is a self-starter with the ability to juggle multiple priorities with professionalism and efficiency.

MAIN responsibilities


Executive Support:

  • Schedule meetings, IT issues and coordinate travel arrangements for the Company.
  • Obtain signatures for contracts and time-sensitive documents using DocuSign or other e-signature platforms.

Administrative Operations:

  • Perform general administrative tasks including filing, scanning, copying, and document management.
  • Serve as the primary point of contact for office visitors and incoming phone calls.
  • Order and manage office supplies and equipment.
  • Coordination of Office maintenance
  • Organize and coordinate offsite staff events, fundraisers, lunches, town hall / Company meetings and corporate events.
  • Handle all incoming/outgoing mail, manage postage accounts, and oversee delivery logistics for the office.
  • Maintain cleanliness and organization of kitchen, shared spaces, and communal areas.

Errands & Office Logistics:

  • Support local errands including mail drops, picking up checks, and delivering materials.
  • Assist principals and other team members with logistical needs in support of daily operations.

Other Duties:

  • Track receipts, code expenses, and assistance with preparation of reports and reimbursements.
  • Assist with light project coordination, internal research, and ad hoc assignments.
SCOPE/DIMENSIONS OF JOB


  • Serves as a central resource for office staff and field employees, handling supplies, logistics, and general administrative support.
  • Manages vendor and service provider relationships related to office operations and events.
  • Acts as a professional first point of contact for clients and visitors to the office.
  • Supports Finance and Accounting with expense tracking, document handling, and payment logistics.
  • Coordinates with IT and Facilities on technology support, equipment needs, and workspace improvements.


communication partners


  • Office Staff & Field Employees – Serving as a resource for administrative support, supplies, and internal logistics.
  • Vendors & Service Providers – Managing office supply vendors, event caterers, and building services as needed.
  • Clients & Visitors – Serving as a professional and welcoming point of contact for external guests.
  • Finance/Accounting Team – Coordination on expense tracking, check requests, and document handling.
  • IT & Facilities – Liaison for technical support, equipment needs, or office environment improvements.
JOBHOLDER REQUIREMENTS


  • Associate or bachelor’s degree preferred but not required.
  • 5+ years of experience in administrative operations role.
  • Experience in a fast-paced professional services, construction, or engineering environment.
  • Reliable transportation for local errands.


KEY COMPETENCIES / OTHER SPECIAL SKILLS

KEY COMPETENCIES:

  • Attention to Detail – Maintains accuracy in schedules, documentation, and communications.
  • Organization & Time Management – Prioritizes tasks, manages multiple responsibilities, and meets deadlines.
  • Discretion & Confidentiality – Exercises sound judgment in handling sensitive information.
  • Communication Skills – Demonstrates clear, professional verbal and written communication.
  • Initiative & Proactivity – Takes ownership of tasks, anticipates needs, and acts without requiring direction.
  • Customer Service Orientation – Maintains a helpful, friendly, and professional demeanor in all interactions.
  • Adaptability – Remains flexible and composed in a dynamic and fast-paced environment.
  • Problem Solving – Quickly identifies issues and proposes practical, effective solutions.
  • Team Collaboration – Works well with others and contributes to a supportive team environment.


OTHER SPECIAL SKILLS:

  • Multiple and competing priorities during peak periods-effective planning and time management will be instrumental to success.
  • Follow-through of others will impact ability to complete tasks on time & accurately---relationship building, advanced & continuous communication of expectations, and follow-through will be instrumental to success.
  • Systems Savvy – able to work in various systems and platforms – Smartsheet, Microsoft Office, Teams.


SOFTWARE EXPERIENCE:

  • Microsoft Office Suite – Proficient in Outlook, Word, Excel, and PowerPoint.
  • Google Workspace – Comfortable with Gmail, Calendar, Drive, and Docs.
  • Zoom or Microsoft Teams – For virtual meetings and scheduling.
  • Adobe Acrobat – For managing PDFs, forms, and e-signatures.
  • DocuSign – Experience preparing, sending and tracking e-signature’s for contracts or approvals.



Monday - Friday 8:30am to 5pm <> Temp to Perm