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Administrative Associate Jobs in Calgary, AB (NOW HIRING)

National Bank

Senior Administration Agent

Calgary, AB · On-site

Independently perform various administrative activities in accordance with established policies, standards and procedures * Respond adequately to the requests of the partners and stakeholders ...

Aerotek

Customer Support Associate

Burnaby, BC

We are actively interviewing and hiring for Customer Support Associates to join our team! Summary ... Ensuring adequate levels of administrative and galley supplies. * Managing P Card account.

Ryder

Vehicle Sales Associate

Calgary, AB

CA$53K/yr

Calgary The Vehicle Sales Associate is responsible for supporting the sale of Ryder's used ... Perform general administrative duties, including filing, document management, and correspondence.

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All JobsAdministrative Associate JobsAdministrative Associate Jobs in Calgary, AB

Administrative Associate information

See Calgary, AB salary details

$9

$19

$30

How much do administrative associate jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for administrative associate in Calgary, AB is $19.66, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $23.08 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are the most commonly searched types of Administrative jobs in Calgary, AB?

The most popular types of Administrative jobs in Calgary, AB are:

What cities near Calgary, AB are hiring for Administrative Associate jobs?

Cities near Calgary, AB with the most Administrative Associate job openings:

Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 26% Part Time, 1% Temporary, and 1% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $40,895 per year, or $19.7 per hour.

ScotiaMcLeod Administrative Associate - Calgary

Scotiabank

Calgary, AB • On-site

Full-time

Retirement

Re-posted 11 days ago

Job description

Requisition ID: 268577
Employee Referral Program - Potential Reward: $1,000.00 
ScotiaMcLeod, a cornerstone of Scotia Wealth Management, is a full-service wealth management firm with a proud history dating back to 1921. Known for service excellence, trusted advice, and a collaborative culture, we're committed to helping clients grow and protect their wealth by understanding their complete financial picture-life, family, business, and future. 
Our signature Enriched Thinking approach brings together investment, wealth planning, and advisory specialists to deliver truly personalized solutions. You'll be supported by an innovative, team-based environment that values integrity, client focus, and continuous growth.

At ScotiaMcLeod, you're not just building a career-you're joining a firm where ideas spark, collaboration thrives, and you're empowered to reach your full potential while making a real impact in your clients' lives.

BRIEF INTRODUCTION

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business.

IS THIS ROLE RIGHT FOR YOU

In the role you will:

  • Ensure effective client administration by managing all administrative processes and escalations requiring investigation
  • Consistently demonstrate high levels of client service to deepen relationships;
    • by supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
    • by responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
  • Provide marketing assistance by coordinating materials, events and seminars to increase/identify opportunities to increase assets and/or revenue
  • Support the growth of the business by managing tracking reports for Wealth Advisor to review targets, recommendations, and financial plans/concepts 
  • Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 

DO YOU HAVE THE SKILLS

We would love to work with you if you have:

  • Experience in the securities industry
  • Approval as an Investment Representative (IR) with the Canadian Investment Regulatory Organization (CIRO)
  • Excellent verbal and written communication
  • Strong organizational skills
  • Ability to take initiative, work independently and meet deadlines
  • Meticulous attention to detail and excellent time management skills
  • Exceptional client service skills, providing a professional and respectful experience

WHAT'S IN IT FOR YOU

  • Competitive Compensation and Benefits package including annual incentive plans, time off entitlements, Pension Plan, Employee Share Ownership Plan and favourable employee rates for employee banking
  • The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
  • An organization committed to making a difference in our communities- for you and our clients.
  • An inclusive working environment that encourages creativity, curiosity and celebrates success.
  • Learning and Development - free access to Scotia Academy to upskill and develop your skills.

#SWM

Location(s):  Canada : Alberta : Calgary 
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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