ZipRecruiter

Log In

1

Administrative Assistant Trainee Jobs in Tennessee

STI

Administrative Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

Administrative Services Assistant Nashville, TN 12+ Months Contract Job Type: Full Time Job ... Greet trainees as they enter the building, determine their needs, answer questions, and grant ...

STI

Administrative Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

Administrative Services Assistant Nashville, TN 12+ Months Contract Job Type: Full Time Job ... Greet trainees as they enter the building, determine their needs, answer questions, and grant ...

STI

Administrative Services Assistant

Jackson, TN · On-site

Administrative Services Assistant Jackson, TN 12+ Months Contract Job Type: Full Time Job Expected ... Greet trainees as they enter the building, determine their needs, answer questions, and grant ...

Vanderbilt University

Program Manager

Nashville, TN · On-site

The successful candidate will act as direct manager to the Administrative Assistant (hiring ... Manage the workshop application process, including recruitment, admissions, and trainee ...

Cintas

Management Trainee

Knoxville, TN

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Knoxville, TN · On-site

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Nashville, TN · On-site

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Memphis, TN

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Nashville, TN

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Memphis, TN · On-site

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

next page

Showing results 1-20

All JobsAdministrative JobsAdministrative Assistant Trainee JobsAdministrative Assistant Trainee Jobs in Tennessee

Administrative Assistant Trainee information

See Tennessee salary details

$10

$19

$28

How much do administrative assistant trainee jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for administrative assistant trainee in Tennessee is $19.10, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $21.15 per hour, depending on experience, location, and employer.

What is an administrative assistant trainee?

Administrative Assistant Trainees are entry-level professionals who are learning the skills needed to provide administrative and clerical support in an office environment. They typically assist with tasks such as filing, data entry, scheduling appointments, managing correspondence, and supporting staff with various projects. During their training period, they gain hands-on experience with office software, organizational procedures, and communication protocols. The trainee role prepares individuals for more advanced administrative positions within an organization.

What does an administrative assistant trainee do?

As an Administrative Assistant Trainee, you can expect to handle a variety of foundational tasks such as scheduling meetings, answering phones, managing digital files, and preparing basic documents. You'll likely support multiple team members and departments, giving you exposure to different functions within the organization. This role provides hands-on experience with office software, customer service, and internal communication tools, all while working under the guidance of experienced administrative professionals. It’s an excellent opportunity to develop essential office skills and learn the workflow of a professional environment.

What skills and qualifications are needed to thrive as an administrative assistant trainee?

To thrive as an Administrative Assistant Trainee, you need strong organizational skills, attention to detail, and basic proficiency in office software, typically supported by a high school diploma or equivalent. Familiarity with Microsoft Office Suite, email platforms, and basic office equipment is usually required. Excellent communication, time management, and a willingness to learn are important soft skills for this role. These skills and qualities are essential for efficiently supporting office operations and contributing to a productive work environment.

What is the difference between Administrative Assistant Trainee vs Administrative Assistant?

AspectAdministrative Assistant TraineeAdministrative Assistant
CredentialsHigh school diploma or equivalent; on-the-job trainingHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentTraining period, supervised, entry-levelFull-time, regular office setting, more independent
Employer UsageUsed for entry-level training positionsEstablished role with defined responsibilities
Search/Comparison IntentUnderstanding training vs full roleJob responsibilities and career progression

The main difference between an Administrative Assistant Trainee and an Administrative Assistant is that the trainee is in a learning phase, often supervised and gaining skills, while the Administrative Assistant is a fully qualified role with established responsibilities. The trainee position prepares individuals for the full administrative assistant role, which involves more independence and experience.

How to be an administrative assistant trainee with no experience?

To become an administrative assistant trainee with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Entry-level positions often require a high school diploma or equivalent, and gaining relevant skills through online courses or volunteering can improve your chances of being hired as a trainee.

How to become an administrative assistant trainee with no experience?

To become an administrative assistant trainee with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Entry-level positions often require a high school diploma or equivalent, and gaining relevant skills through online courses or volunteering can improve your chances of securing a trainee role.

What are popular job titles related to Administrative Assistant Trainee jobs in Tennessee?

For Administrative Assistant Trainee jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Trainee jobs in Tennessee look for?

The top searched job categories for Administrative Assistant Trainee jobs in Tennessee are:

What cities in Tennessee are hiring for Administrative Assistant Trainee jobs?

Cities in Tennessee with the most Administrative Assistant Trainee job openings:

Administrative Assistant Trainee jobs near you
Infographic showing various Administrative Assistant Trainee job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $39,725 per year, or $19.1 per hour.

Administrative Assistant

STI

Nashville, TN • On-site

$17.50 - $23.50/hr

Full-time, Contractor

Re-posted 22 days ago

Job description

Administrative Services Assistant
Nashville, TN
12+ Months Contract
Job Type: Full Time Job
Expected hours: 37.5 - 40 hours a week
Title: Administrative Services Assistant (ASA) with the Tennessee Corrections Institute
TCI is a state agency dedicated to training jail employees. We embrace a culture of innovation and creativity, and we are committed to equipping students with the essential knowledge and skills needed to ensure safety, security, and effectiveness in their roles. We believe in fostering a diverse and inclusive environment where every team member can contribute to and influence positive change in corrections and beyond. TCI is opening a new facility in Jackson, Tennessee designed to host training classes for corrections professionals. The ASA supports our Training Officer and is crucial in meeting our trainees' needs. This full-time position is in-person with partial remote work with the standard schedule being Monday - Friday 7:30AM to 4:30 PM (start time is flexible). Responsibilities include, but are not limited to:
Greet trainees as they enter the building, determine their needs, answer questions, and grant access to training area.
Answer, screen, and direct inbound calls.
Assist with making copies, preparing workbooks, and other materials for handout.
Provide coverage for Training Officer when they are out of the office.
Assist Training Officer in preparing classroom each day by ensuring a neat and orderly environment, ensuring snacks/water are stocked, and reporting maintenance issues.
Assist with managing agency schedules and updating them using Microsoft Excel.
Perform data entry into Learning Management System (class attendance, roster creation, etc.).
Assist with training logistics and planning (example: scheduling classes and meetings, ensuring room availability, assisting with travel arrangements, managing inventory and ordering supplies),
30% of the time this position will assist with grant management work. This includes:
Preparing grant contracts (mail merging templates off Excell worksheet)
Reviewing documents for accuracy
Reconciling invoices for reimbursement
Maintaining notes
Saving email documentation
Position has potential to turn into permanent state employee position in future.
Qualifications:
Associates Degree or Bachelor's Degree preferred in any field of study. Candidates with at least seven years of experience providing administrative assistance, secretarial, office management, assistant management, or similar role will be considered. Grant management experience is helpful, but we will train the right candidate.
Skills:
Customer Service Skills - Ability to greet and assist visitors with a professional demeanor, manage customer inquiries, and provide general support with a focus on excellent service.
Communication Skills - Strong verbal and written communication skills
Organizational Skills - Proficient in managing schedules, planning logistics, and handling multiple tasks simultaneously.
Technical Skills - Must be proficient with Microsoft Word and Excel
Problem Solving Skills - Must be able to identify issues and implement or suggest solutions.
Initiative and Independence - Capable of working independently to manage time effectively, prioritize tasks, and take initiative especially when the Training Officer is unavailable.

Apply