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Administrative Assistant Flight Operations Jobs

Goldbelt, Inc.

Administrative Assistant

Tacoma, WA · On-site

$27.36/hr

Responsibilities Essential Job Functions: * Assist flight commanders in providing data as requested by the Commander's Support Staff in support of administrative programs. Programs include, but are ...

Flexjet

Flight Operations Supervisor

Cleveland, OH · On-site

DUTIES & RESPONSIBILITIES Assist in the daily management Flexjet Aircraft and all of its designated ... flight operations in conjunction with the Operational Control Center Work in conjunction with ...

Flexjet

Flight Operations Supervisor

Cleveland, OH · On-site

DUTIES & RESPONSIBILITIES Assist in the daily management Flexjet Aircraft and all of its designated ... flight operations in conjunction with the Operational Control Center Work in conjunction with ...

XTEND

Flight Operations Drone Pilot

Tampa, FL · On-site

$48K - $57K/yr

Ensure compliance with FAA regulations, company flight procedures, and safety requirements * Assist in troubleshooting operational issues and provide feedback to engineering teams for system ...

Dassault Aviation

CAPTAIN FLIGHT OPERATIONS

Teterboro, NJ · On-site

$200K - $270K/yr

Balance and coordination of administrative and flight duties required Flexible work schedule ... Perform collateral duties as assigned by Chief Pilot, Operations or Director, Flight Operations ...

Metrea

Flight Operations Lead Captain

Moreno Valley, CA · On-site

$52K - $62K/yr

This role oversees and vectors pilots to maintain the highest standards of safety and proficiency and assists the Head of Flight Operations on administrative and operational tasks. In addition to ...

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Administrative Assistant Flight Operations information

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How much do administrative assistant flight operations jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for administrative assistant flight operations in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What does an administrative assistant flight operations do?

An administrative assistant in flight operations provides administrative support to flight crews and management, handling tasks such as scheduling flights, maintaining records, preparing documentation, and coordinating communication. They often use specialized software and require strong organizational skills to ensure smooth flight logistics and compliance with regulations.

What cities are hiring for Administrative Assistant Flight Operations jobs?

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For Administrative Assistant Flight Operations jobs, the most frequently searched job titles are:

Infographic showing various Administrative Assistant Flight Operations job openings in the United States as of September 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,768 per year, or $21 per hour.

Operations Assistant - Flight Scheduler

Honolulu, HI • On-site

Goldbelt, Inc.
Public Administration • 51 - 200 employees
Learn more about Goldbelt, Inc.external

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

Overview
Global in service but local in approach, Nisga'a Tek is committed to high-quality service to those who defend us. Nisga'a Tek ensures mission assurance and execution for customers and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.
Summary:
The Operations Assistant - Flight Scheduler (19 FS) will support the PACAF Aviation Squadron Administrative Support for the US Air Force.
Responsibilities
Essential Job Functions:
  • Shall build long-and short-range flight schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.
  • Directly support squadron flying operations by building, publishing, and maintaining the daily and long-range flying schedules to maximize pilot/aircrew utilization, ensure mission readiness, and maintain strict compliance with Air Force Instructions (AFIs) and squadron leadership priorities.
  • Contractor will de-conflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings.
  • Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.
  • Coordinate with internal and external agencies-including Airfield Operations, Maintenance, Weather, and external ranges/airspace controlling agencies-to deconflict daily flying schedules, secure training resources, and accommodate short-notice mission changes.
  • Shall obtain aircraft and equipment availability data from MX and schedule crewmembers for training, exercises, simulators, and operations, as required.
  • Shall publish/post scheduling data for unit long-/short-range ground/academic, flying, and simulator training event schedules on PEX/GTIMS/GDSS II, or other computer database systems.
  • Maintain precise operational, scheduling, and training data within government-mandated systems (e.g., PEX, GTIMS, or GDSS) to accurately track aircrew currencies, ground training requirements, and duty-day limitations.
  • Shall determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.
  • Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.
  • Assist operations leadership (DO/ADOs) with schedule-related reporting and metrics, providing daily and weekly tracking of continuation training progress, execution rates, and aircrew readiness to facilitate rapid decision-making.
  • Perform other mission-essential scheduling and administrative duties as required to adapt to dynamic, high-tempo flying operations and support overall squadron management.
  • Perform other duties as needed

Secondary Key Responsibilities-
Standardization/ Evaluation:
  • Update and maintain FLIP/EFB procedures, systems and databases IAW prevailing AFIs governing EFB usage (ex. ACCI 11-270).
  • Identify, address, and elevate, as necessary, EFB requirements and concerns to leadership and the MAJCOM EFB Program Manager.
  • Serve as the Wing EFB system administrator, ensuring devices are configured, issued, tracked, updated, and maintained as required by this instruction. May also serve as the Wing EFB Mobile Device Management (MDM) administrator.
  • Assist the Technical Order Distribution Officers (TODO) to provide aircrews with current electronic flight publications and guidance on approved methods to keep all required publications up to date on the EFB in accordance with this instruction.
  • Provide the MAJCOM EFB Program Manager with feedback on operational assessments and development of EFB solutions.
  • Assist with establishing an EFB Program Manager organizational email box.
  • Assist enforcement of standardization and evaluation policy applicable to the EFB program, including currency of required flight publications.

Training:
  • Shall keep track when crew members will be on leave, temporary duty, have scheduled medical appointments or other scheduling commitments.
  • Shall track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer.
  • Shall assist the DO in building the unit Annual Flying Hour Program.
  • Shall coordinate with training officer to review and update student/permanent party records, folders and grade books per the applicable AFIs: AFI 11- 202V2 and AFI 11-2MDS-V2 as well as associated MAJCOM/Installation supplements, and locally developed guidance.
  • Shall notify crew members, scheduling, and unit leadership of upcoming and overdue testing, evaluation, and training requirements via e-mail, telephone or in person.
  • Shall perform testing administrator duties/function for the unit.
  • Conduct monthly reviews of those aircrews entering into the first month of evaluation eligibility period.

Qualifications
Necessary Skills and Knowledge:
  • Proficiency in scheduling software and systems. Strong MS Office skills.
  • Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
  • Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
  • Ability to think critically and make decisions quickly, especially in time-sensitive situations.

Minimum Qualifications:
  • Minimum 1 -2 years of related experience
  • Must have a Secret clearance
  • US citizen
  • Ability to travel.

Preferred Qualifications:
  • Possesses a Top Secret clearance.
  • Experience working with PEX/GTIMS or similar proprietary scheduling program is highly desirable.
  • Experience working in a Flying Squadron/Group/Wing Stan/Eval office is highly desirable.

Pay and Benefits
The hourly rate for this position is $48.76.
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

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