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Administrative Assistant 4 Jobs in Boca Raton, FL

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Administrative Assistant 4 information

See Boca Raton, FL salary details

$12

$22

$32

How much do administrative assistant 4 jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for administrative assistant 4 in Boca Raton, FL is $22.25, according to ZipRecruiter salary data. Most workers in this role earn between $16.88 and $26.44 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Administrative Assistant 4, and why are they important?

To thrive as an Administrative Assistant 4, you need advanced organizational skills, attention to detail, and extensive experience in office administration, often supported by a relevant associate’s or bachelor’s degree. Expertise in office software such as Microsoft Office Suite, calendar management systems, and sometimes knowledge of project management tools is typically required. Outstanding communication, problem-solving abilities, and discretion are essential soft skills for managing sensitive information and interacting with diverse stakeholders. These skills ensure efficient office operations, strong support for executives, and effective handling of complex administrative tasks.

What is the difference between Administrative Assistant 4 vs Administrative Assistant 3?

AspectAdministrative Assistant 4Administrative Assistant 3
Required CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; basic office skills
Work EnvironmentCorporate offices, government agencies, large organizationsSmall to medium offices, government departments
Employer & Industry UsageUsed across various industries including government, corporate, and non-profit sectorsCommon in similar sectors but at a lower level
Job ResponsibilitiesHandling complex scheduling, correspondence, and administrative tasksBasic clerical duties, scheduling, and data entry

The Administrative Assistant 4 typically performs more complex administrative tasks and may require additional certifications or experience compared to the Administrative Assistant 3. It is suited for larger organizations or roles with higher responsibility levels, whereas Administrative Assistant 3 roles are more entry-level and common in smaller settings.

What are the top 3 skills of an administrative assistant?

The top skills for an administrative assistant include strong organizational and time management abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to handle scheduling, correspondence, and administrative tasks efficiently in a professional environment.

What other jobs can an administrative assistant do?

An administrative assistant can transition into roles such as office manager, executive assistant, project coordinator, or customer service representative, leveraging skills in organization, communication, and computer software. These positions often require similar skills and may involve increased responsibility or specialization in areas like human resources or operations.

What is an Administrative Assistant 4?

Administrative Assistant 4s are highly experienced administrative professionals who provide advanced support to executives or departments within an organization. Their responsibilities often include managing complex schedules, preparing reports, handling sensitive information, coordinating meetings, and overseeing other administrative staff. They typically have several years of experience and a deep understanding of office procedures and business operations. This role may also involve project management and making independent decisions to ensure efficient office operations.

How does an Administrative Assistant 4 typically collaborate with executives and other departments within an organization?

Administrative Assistant 4 professionals often serve as key points of contact between executives and various departments, coordinating schedules, preparing reports, and facilitating communication. They may attend meetings to take detailed minutes, organize cross-departmental projects, and ensure information flows efficiently. The role requires diplomacy, strong organizational skills, and the ability to anticipate the needs of senior leadership, making effective collaboration essential for smooth operations.

What cities near Boca Raton, FL are hiring for Administrative Assistant 4 jobs?

Cities near Boca Raton, FL with the most Administrative Assistant 4 job openings:

Administrative Assistant 4 jobs near you
Infographic showing various Administrative Assistant 4 job openings in Boca Raton, FL as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,283 per year, or $22.3 per hour.

Administrative Assistant at Engineering Firm

SWAYSLAND PROFESSIONAL ENGINEERING

Fort Lauderdale, FL • On-site

$21 - $24/hr

Full-time

Medical, Dental, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Free food & snacks
  • Free uniforms
  • Health insurance

A South Florida structural engineering firm is looking for a detail-oriented and proactive Administrative Assistant to support our team. This role is ideal for someone with a strong organizational background who is interested in the possibility of transitioning to a full-time position in the future. The successful candidate will play a key role in ensuring the smooth operation of our office and supporting our engineering team.
Job Summary
In this role, you will provide support to our office employees and Principals, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 
Key Responsibilities 

  • Answer and direct incoming telephone calls and emails professionally
  •  Communicate with clients, property managers, contractors, municipal departments, and other project representatives 
  •  Schedule inspections, meetings, interviews, and conference calls 
  •  Coordinate access arrangements and confirm appointments with clients and field staff 
  •  Prepare, format, proofread, and distribute proposals, agreements, letters, reports, meeting minutes, and other project documents 
  •  Assist with typing and formatting engineering field reports 
  •  Create and maintain electronic and physical project files 
  •  Upload, download, organize, and distribute documents through Dropbox and other file-sharing platforms 
  •  Track project deadlines, outstanding documents, inspection requests, payments, and follow-up items 
  •  Assist with preparing and submitting documents to cities, counties, and other government agencies 
  •  Follow up with clients regarding proposals, agreements, invoices, scheduling, and required project information 
  •  Prepare and send professional correspondence on behalf of engineers and management 
  •  Maintain accurate client and project information in company systems 
  •  Assist with invoicing, payment tracking, and basic QuickBooks tasks 
  •  Coordinate with engineers and field staff to collect timesheets, reports, photographs, and project information 
  •  Provide general support for daily office operations 
  •  Order and maintain office supplies 
  •  Scan, copy, print, mail, and organize documents as needed 
  •  Assist management with special projects and other administrative duties
Qualifications

  • High school diploma/GED required, Associate’s degree or administrative training is preferred
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
  • Highly organized with excellent time management skills and the ability to prioritize projects
  • Experience in the engineering or construction industry is a plus, but not required. 
  • This position requires availability from 8:00 AM to 4:30 PM, Monday through Friday.
Benefits

  • Competitive salary based on experience.
  • Health and dental insurance.
  • Paid time off (PTO) and holidays.
  • Retirement savings plan (401k) with company match. (After one year of employment)
  • Career development and opportunities for advancement.
  • A collaborative and supportive work environment with a focus on professional growth.
Please do not call the office regarding this position. All inquiries should be made via email or our application portal.