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Administration Associate Jobs in Tacoma, WA (NOW HIRING)

Standish Management

Associate

Seattle, WA · On-site

$78K/yr

We are a provider of specialized fund administration services for Managers and General Partners of ... Standish Management is looking for associates to join our fund administration team. With guidance ...

Costco Wholesale Corporation

Administration 1

Auburn, WA · On-site

$19 - $23.75/hr

California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist.

Standish Management

Associate

Seattle, WA · Hybrid

$78K/yr

Standish Management is looking for associates to join our fund administration team. With guidance from the team members, the Associate oversees the administrative support and the investor relations ...

Stackline

Senior IT Systems Administration

Seattle, WA · On-site

$97K - $132K/yr

... Associates. Stackline is on a mission to fuel the future of commerce by bringing brands and ... Systems Administration and Employee Technology * Administer Microsoft 365, Entra ID, Intune, and ...

Uw

Associate Director, HR

Seattle, WA

The Associate Director is a principal liaison to the Department Chair and Vice Chair of Finance and Administration and uses critical independent judgment, decision-making, problem-solving, and ...

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Administration Associate information

See Tacoma, WA salary details

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How much do administration associate jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for administration associate in Tacoma, WA is $21.80, according to ZipRecruiter salary data. Most workers in this role earn between $18.08 and $22.45 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Tacoma, WA?

The most popular types of Administration jobs in Tacoma, WA are:

What cities near Tacoma, WA are hiring for Administration Associate jobs?

Cities near Tacoma, WA with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Tacoma, WA as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,336 per year, or $21.8 per hour.

Pastoral Associate for Finance & Administration

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES

Olympia, WA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Job description

The beautiful parish family of Saint Michael's in Olympia and Saint Edward's in Shelton are looking for a Parish Family Pastoral Associate for Finance and Administration to provide leadership and oversight of church and school finances.

ABOUT PARISH FAMILY

St. Michael Parish & School serves approximately 2,600 registered families and 7,000 individuals across two worship sites and approximately 440 school students enrolled in Olympia, Washington. Saint Michael Parish is a vibrant Catholic community committed to worship, discipleship, formation, service, and fellowship.

Saint Edward Parish is located in Shelton, WA, serving approximately 1,053 households. This parish largely identifies with Mason County and reflects a diverse demographic with a strong, active Hispanic/Latino Catholic presence, which is highlighted by scheduled Sunday Spanish Masses and vibrant bilingual community events.

Position Summary

The Pastoral Associate for Parish Family Finances serves as the chief financial administrator of the Parish Family and provides strategic leadership and operational oversight for parish and school finances as two parishes move toward becoming one canonical parish under the Archdiocese of Seattle's Partners in the Gospel initiative.

Reporting directly to the Pastor, this position oversees financial planning, budgeting, accounting, reporting, internal controls, stewardship accountability, and long-range financial sustainability for all parish family operations. The role serves as the Pastor's primary advisor on financial matters and works closely with parish, school, ministry, and Archdiocesan leaders to ensure responsible stewardship of resources in support of the Church's mission.

The position supervises parish bookkeeping functions, provides financial oversight for school accounting operations, leads the work of the Finance Councils, and helps develop integrated financial systems and practices that support greater operational unity across the Parish Family.

Working closely with the Pastor, the Pastoral Associate for Parish Family Resources, the Pastoral Associate for Parish Life, the Pastoral Associate for Parish Ministry, the School Principal, and other parish leaders, the Pastoral Associate for Parish Family Finances helps ensure that financial administration supports evangelization, discipleship, pastoral care, Catholic education, and the long-term sustainability of parish family mission and ministry.

Supervision and Reporting Relationships

The Pastoral Associate for Parish Family Finances serves within the Office of the Parish Family Pastor and reports directly to the Pastor.

The position provides direct supervision of the Parish Bookkeeper and oversight of parish bookkeeping functions throughout the Parish Family.

The role also provides financial oversight and coordination for the School Bookkeeper. While the School Bookkeeper remains accountable to the School Principal for school administrative operations and day-to-day school procedures, the Pastoral Associate for Parish Family Finances is responsible for financial oversight, accounting standards, budgeting coordination, financial reporting, and compliance with parish and Archdiocesan financial policies.

The position works collaboratively with the School Principal, Pastoral Coordinator, Parish Family leadership team, Finance Councils, and Archdiocesan offices to ensure consistent financial stewardship, accountability, and operational effectiveness throughout the Parish Family.

Essential Responsibilities

1. Financial Leadership and Stewardship

  • Provide strategic financial leadership for the Parish Family and ensure responsible stewardship of parish assets and resources.
  • Develop, administer, and monitor annual operating and capital budgets for parish, school, ministry, facilities, technology, and administrative operations.
  • Regularly advise the Pastor regarding budget performance, financial trends, operational sustainability, major expenditures, risks, and long-range planning.
  • Prepare and present monthly, quarterly, and annual financial reports for the Pastor, Finance Councils, parish leadership, and school leadership.
  • Monitor revenues and expenditures and provide timely analysis and recommendations.
  • Ensure proper authorization of expenditures and adherence to approved budgets and Archdiocesan policies.
  • Oversee parish income handling, reconciliation, safeguarding, and deposit procedures.
  • Assist in developing integrated financial systems and reporting practices that support Parish Family unification under Partners in the Gospel.

Stewardship Collaboration

The Pastoral Associate for Parish Family Finances works closely with the Pastoral Associate for Parish Life regarding stewardship planning and financial sustainability.

While responsibility for promoting stewardship, annual giving efforts, volunteer engagement, and encouraging parishioners to share their time, talent, and treasure resides primarily with the Pastoral Associate for Parish Life, the Pastoral Associate for Parish Family Finances provides financial analysis, forecasting, budgeting, reporting, and strategic guidance to support these efforts.

The position provides financial data and recommendations that assist parish leadership in evaluating stewardship trends, parish participation, revenue projections, and the long-term sustainability of parish family ministries and operations.

2. Bookkeeping Oversight and Financial Operations

  • Supervise parish bookkeeping functions and provide oversight of school accounting operations.
  • Ensure accounting procedures are consistently applied and aligned with Archdiocesan standards and accepted accounting practices.
  • Review financial transactions, reconciliations, payroll coordination, cash-handling procedures, restricted funds, grants, tuition assistance accounting, fundraising revenues, and reporting workflows.
  • Develop and maintain efficient, transparent, and accountable financial systems and procedures.
  • Coordinate annual audits, reviews, and Archdiocesan financial reporting requirements.
  • Maintain secure, accurate, confidential, and organized financial records.

3. Administrative Leadership and Personnel Support

  • Provide leadership, supervision, training, support, and evaluation for assigned financial and administrative staff.
  • Collaborate with the Parish Personnel Officer regarding compensation planning, staffing budgets, employee benefits, and personnel-related financial matters.
  • Support administrative systems and structures that strengthen organizational effectiveness and accountability.
  • Promote collaboration and operational consistency throughout the Parish Family.

4. School Financial Support

  • Serve as the primary financial advisor to the School Principal regarding budgeting, tuition planning, forecasting, and financial sustainability.
  • Provide financial guidance and support to the School Commission.
  • Assist with tuition assistance administration and financial aid accounting.
  • Support the development of school financial systems that align with parish accounting standards and Archdiocesan expectations.
  • Integrate school financial reporting into broader Parish Family financial planning and reporting systems.
  • Advise the Pastor regarding school financial operations, enrollment-related financial impacts, and long-term sustainability.

5. Facilities, Capital, and Operational Planning

  • Collaborate with the Pastoral Associate for Parish Family Resources regarding facilities maintenance, capital projects, technology planning, and operational budgeting.
  • Assist with long-range planning for capital improvements and major operational investments.
  • Support financial analysis related to facilities, infrastructure, and technology needs.

6. Compliance and Archdiocesan Relations

  • Ensure compliance with Archdiocesan policies, accounting standards, insurance requirements, and applicable governmental regulations.
  • Serve as liaison to Archdiocesan Business, Finance, Accounting, Personnel, and Insurance offices.
  • Prepare and submit required financial reports, documentation, and regulatory filings.
  • Coordinate relationships with auditors, financial institutions, vendors, and governmental agencies.
  • Maintain sound internal controls, risk management practices, and financial safeguards.

7. Partners in the Gospel Implementation

  • Support the Pastor and parish leadership in the operational and financial transition toward greater Parish Family unity.
  • Assist in aligning financial systems, reporting structures, internal controls, operational workflows, and administrative practices across both parish communities.
  • Support implementation planning, organizational transition, and change management initiatives.

Balance respect for the unique history and culture of each parish with the need for sustainable, mission-centered structures that support evangelization and pastoral care.

Required

  • Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience.
  • Significant experience in accounting, bookkeeping, financial management, or business administration.
  • Experience in budgeting, financial reporting, and internal controls.
  • Supervisory and organizational leadership experience.
  • Strong understanding of accounting principles and financial systems.
  • Excellent organizational, analytical, communication, and problem-solving skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Proficiency with accounting software, spreadsheets, databases, and office technology.
  • Ability to collaborate effectively with clergy, staff, volunteers, Finance Councils, school leadership, and Archdiocesan personnel.

Preferred

  • Experience in a Catholic parish, Catholic school, nonprofit, or faith-based organization.
  • Familiarity with Archdiocese of Seattle financial policies and procedures.
  • Experience supporting organizations undergoing transition, consolidation, or restructuring.
  • Knowledge of payroll systems, tuition systems, facilities budgeting, and cemetery accounting, where applicable

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.

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