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Administration Associate Jobs in Philadelphia, PA

Bergey's

Business Administration Assistant

Silverdale, PA · On-site

$17.25 - $23/hr

Business Administration Assistant Bergey's Inc. is a family-owned business that has been servicing ... We strive to provide an environment for our associates and customers that is welcoming, transparent ...

Bergey's

Business Administration Assistant

Silverdale, PA · On-site

$17.25 - $23/hr

We strive to provide an environment for our associates and customers that is welcoming, transparent ... The Business Administration Assistant oversees the administration functions of the business ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Philadelphia, PA

Administration Associate information

See Philadelphia, PA salary details

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How much do administration associate jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for administration associate in Philadelphia, PA is $20.48, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $21.11 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Philadelphia, PA?

The most popular types of Administration jobs in Philadelphia, PA are:

What job categories do people searching Administration Associate jobs in Philadelphia, PA look for?

The top searched job categories for Administration Associate jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Administration Associate jobs?

Cities near Philadelphia, PA with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,599 per year, or $20.5 per hour.

Office Manager / Executive Assistant

Newtown, PA

Pennswood Village
Civic and Social Organizations • 201 - 500 employees
Learn more about Pennswood Villageexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 21 days ago

Job description

Office Manager/Executive Assistant

Pennswood Village, a Senior Living Community located in Newtown, PA, Bucks County,  is seeking an experienced Office Manager / Executive Assistant to support our Executive Team and oversee the day-to-day operations of the Administration Office.  This position is 100% on-site.

This administrative role for someone who enjoys working in a fast-paced, collaborative environment and has a proven ability to manage executive priorities, coordinate schedules and meetings, supervise staff, and maintain the highest level of confidentiality.

Schedule

Full-time

Monday through Friday

Daytime Hours

Benefits


Pennswood Village offers a comprehensive benefits package, including medical, dental, vision, paid time off, retirement plan, employer-paid life insurance, employee assistance program, and more.

What You'll Do

  • Support the CEO and Executive Team with calendars, meetings, and special projects.
  • Manage the daily operations of the Administration Office.
  • Supervise and support the Administration Associate.
  • Coordinate Board of Directors and committee meetings.
  • Oversee meeting room scheduling and meeting logistics across the organization.
  • Prepare and proofread reports, presentations, correspondence, and publications.
  • Maintain confidential corporate records and organizational policies.
  • Support resident communication platforms and assist residents, visitors, Board members, and staff.
  • Coordinate organizational events and community partnership activities.

What We're Looking For

  • 10+ years of administrative, executive support, or office management experience.
  • Supervisory experience preferred.
  • Strong Microsoft Office skills.
  • Exceptional organization, communication, and proofreading skills.
  • Ability to prioritize multiple projects while maintaining accuracy and confidentiality.
  • Professional judgment and a customer-service mindset.

If you're an experienced administrative professional looking for a position with variety, responsibility, and the opportunity to make a difference, we'd love to hear from you.

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