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Administration Associate Jobs in Kitchener, ON (NOW HIRING)

Td

Customer Experience Associate

Listowel, ON

CA$22 - CA$27.21/hr

... Associate. We are expecting an all-around champion who can understand customer needs and advise ... Strong administration, organizational, planning and time management skills to work in a fast-paced ...

Td

Customer Experience Associate

Listowel, ON · On-site

CA$22 - CA$27.21/hr

... Associate. We are expecting an all-around champion who can understand customer needs and advise ... Strong administration, organizational, planning and time management skills to work in a fast-paced ...

Td

Customer Experience Associate

Guelph, ON

CA$22 - CA$28.33/hr

... Associate. We are expecting an all-around champion who can understand customer needs and advise ... Strong administration, organizational, planning and time management skills to work in a fast-paced ...

Td

PIA Client Service Associate

Kitchener, ON · On-site

CA$43K - CA$56K/yr

If so, then get onboard for the position of PIA Client Service Associate . In this role, you will ... Accept/create leads and ensure correct referral coding administration * Submit marketing pieces for ...

Td

Private Trust Client Service Associate

Kitchener, ON · On-site

CA$52K - CA$74K/yr

As Private Trust Client Service Associate , you will provide consistent administrative, analytical ... administration) is an asset. Who We Are: TD is one of the world's leading global financial ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Kitchener, ON

Administration Associate information

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the most commonly searched types of Administration jobs in Kitchener, ON?

The most popular types of Administration jobs in Kitchener, ON are:

What cities near Kitchener, ON are hiring for Administration Associate jobs?

Cities near Kitchener, ON with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Kitchener, ON as of August 2026, with employment types broken down into 1% As Needed, 60% Full Time, 36% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.

Associate Accountant

Adi Development Group

Burlington, ON

CA$55K - CA$70K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 9 days ago

Job description

Imagine seeing a skyline and knowing you helped build it. At Adi Development Group, that's not a metaphor - it's your Monday morning. We're one of Canada's most innovative real estate developers with over $3 Billion in built value under development across the GTHA, and we're looking for people who want their work to literally reshape communities. We move fast, we think like owners, and we don't settle for "the way it's always been done." 

Our culture is built on candour, curiosity and teamwork. Adians challenge each other's thinking, experiment fearlessly, and show up for one another - whether you're in your first week or your fifth year. When we make a decision, we commit and move forward together. One team, one mission: build better, for everyone. 

Your Impact: 
 

This isn't a back-office number-crunching role. As an Associate Accountant at Adi, you'll be immersed in the financial operations of multi-million dollar development projects - supporting our accounting team and partnering with Construction PMs, Sales & Marketing, and senior leadership to keep every dollar on track from groundbreaking to closing day. 

  • Support monthly project draws and budget variance analysis - you'll gain hands-on exposure to real-time decisions on construction projects 

  • Prepare, review, and maintain payment draw schedules in accordance with internal processes 

  • Complete GL reconciliations, bank reconciliations, and project financial reports accurately and on time 

  • Work with budget owners to refine cash flow forecasts, monitor project risks, and flag potential issues early 

  • Review invoices processed by Accounts Payable for coding accuracy, budget alignment, and required approvals 

  • Maintain project budgets in Sage and support accurate data flow between Sage and Procore 

  • Partner with Construction Project Managers to review coding accuracy, identify budget variances early, and learn the operational side of development accounting from the ground up 

  • Assist the Controller, Sales & Marketing, and external counsel with closing site records and unit closing statements 

  • Prepare and file HST returns and T5018s accurately and on time 

  • Support process improvements and take on additional responsibilities as needed 

 
What You Bring: 
 

  • 1-2 years of accounting experience, ideally in construction or real estate development - or a recent graduate who's eager to build a career in project accounting 

  • Bachelor's degree in Accounting, Business Administration or a closely related field 

  • CPA designation in progress - you're on the path and committed to the profession 

  • Strong Excel skills, including pivot tables, lookups, formulas, and working with large data sets 

  • Solid understanding of accounting principles and strong attention to detail 

  • Hands-on experience with accounting software (Sage experience is a plus) 

  • Strong organizational skills and ability to manage deadlines 

  • A proactive mindset with a willingness to learn, ask questions, and solve problems 

  • High integrity, confidentiality and professionalism in everything you do 

  • Genuine curiosity and a drive for continuous improvement and process optimization 

 
Why You'll Love Working Here:

  • Learning & Development Reimbursement: We invest in your growth with tuition and education reimbursements so you never stop levelling up. 

  • Competitive Paid Time Off: Vacation, Wellness, and Sick days -  because rest fuels great work. 

  • Competitive Salaries: Regular compensation market reviews ensure your total package stays ahead of the curve. 

  • Employee Home Ownership Program: Dream of living in one of our communities? Eligible Adians receive a discount off the purchase price. 

  • Comprehensive Benefits Plan: Full coverage for dental, prescriptions, vision, paramedical, life insurance and more for you and your dependents. 

  • Flexible Health, Lifestyle & Wellness Spending Account: Annual spending accounts for fitness, gym memberships, family & pet needs, extra health coverage and more. 

  • Dedicated Online Mental Health Partner: 24/7 access to professional online therapy because your wellbeing matters. 

$55,000 - $70,000 a year
Adi Development Group is committed to fostering an inclusive, accessible environment where all employees and customers feel valued, respected and supported. We build teams that reflect the diversity of the communities we serve, and we hire based on merit and the principle of equity in employment. We welcome applications from all qualified individuals. Upon request, accommodation will be provided during the recruitment process to ensure equal access for applicants with disabilities. If you are selected for an interview and require accommodation, please inform Human Resources. 
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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