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Administration Associate Jobs in Elmhurst, IL (NOW HIRING)

Mars, Incorporated

Executive Administration

Chicago, IL · On-site

A bachelor's degree in business administration, communications, or a related field. * At least 5 ... Work with over 130,000 diverse and talented Associates, all guided by the Five Principles. * Join a ...

Mars

Executive Administration

Chicago, IL · Hybrid

A bachelor's degree in business administration, communications, ora relatedfield. * At least5years ... Work with over 130,000 diverse and talented Associates, all guided by the Five Principles. * Join ...

Mars Incorporated

Executive Administration

Chicago, IL · On-site

A bachelor's degree in business administration, communications, or a related field. * At least 5 ... Work with over 130,000 diverse and talented Associates, all guided by the Five Principles. * Join a ...

Standish Management

Associate

Chicago, IL · On-site

$62K - $67K/yr

We are a provider of specialized fund administration services for Managers and General Partners of ... Standish Management is looking for associates to join our fund administration team. With guidance ...

Standish Management

Associate

Chicago, IL · On-site

$62K - $67K/yr

Standish Management is looking for associates to join our fund administration team. With guidance from the team members, the Associate oversees the administrative support and the investor relations ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Elmhurst, IL

Administration Associate information

See Elmhurst, IL salary details

$13

$20

$30

How much do administration associate jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for administration associate in Elmhurst, IL is $20.21, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $20.82 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Elmhurst, IL?

The most popular types of Administration jobs in Elmhurst, IL are:

What cities near Elmhurst, IL are hiring for Administration Associate jobs?

Cities near Elmhurst, IL with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Elmhurst, IL as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 29% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,045 per year, or $20.2 per hour.

Executive Administration

Mars, Incorporated

Chicago, IL • On-site

Full-time

Medical, Dental, Retirement, PTO

Posted 14 days ago

Mars Inc. rating

7.7

Company rating: 7.7 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

126th of 443 rated food and drinks producers

Job description

Job Description:
Title: Executive Assistant
Location: Chicago, IL (in the new 400 North Aberdeen Chicago office with hybrid arrangements possible)
Position Overview:
The Executive Assistant (EA) is responsible for providing high-level administrative support to senior executives. This role involves managing schedules, organizing meetings, handling communications, and ensuring that the executive's time is efficiently allocated. The EA must possess strong organizational, communication, and problem-solving skills to work effectively in a fast-paced environment. The ideal candidate has an interest in leadership effectiveness and business-related topics. They have experience managing complexity and ambiguity on scale and know how to provide excellent customer service. They will have outstanding communication and negotiation skills and enjoy overcoming challenges in a team/collaborative environment.
Key Responsibilities:
Calendar Management:
  • Maintain, organize, prioritize and resolve conflicts with the executive's calendar by scheduling internal and external meetings, appointments, and travel arrangements.

  • Prioritize and resolve conflicts regarding scheduling, ensuring the executive's time is efficiently utilized.

Communication Management:
  • Interface with leadership, internal staff, clients, key stakeholders, high-profile individuals, and important personal contacts.

  • Manage incoming and outgoing communications based on Sr leader preferences and communication styles ensuring timely responses and follow-ups.

  • Prepare and edit correspondence, reports, presentations, and other documents as needed.

Meeting and Event Coordination:
  • Arrange domestic and international travel - arrange flights, hotels & transfers.

  • Plan and coordinate internal and external meeting logistics, conferences, meeting rooms, catering, and guest arrival arrangements.

  • Attend meetings, take notes, and track action items.

  • Event planning that includes hotel blocks, group transportation, property search, costs, meeting invites, negotiations and decision making.

Project Support:
  • Assist with or lead specific projects and initiatives as directed by the executive, ensuring deadlines and objectives are met.

Budget and Expense Management:
  • Assist with the preparation and tracking of budgets, expenses, and invoices.

  • Process reimbursements and ensure adherence to company policies for financial matters.

Team Coordination:
  • Collaborate with other administrative assistants, staff, and departments to ensure smooth workflow and efficiency.

  • Manage internal and external communications for the executive, facilitating seamless interaction between stakeholders.

Other duties as required are based on capacity assessment
Required Skills and Qualifications:
  • Excellent written and verbal communication skills.

  • Problem-solving and critical thinking abilities.

  • Strong attention to detail and ability to work independently.

  • Ability to adapt to a dynamic, fast-paced work environment.

  • A professional demeanor and the ability to interact with high-level executives and stakeholders.

  • Excellent organization and analytical skills, comfortable managing competing priorities and leading projects and initiatives.

  • Effectively switch between tasks and adapt to changing priorities, while efficiently and effectively delivering results.

  • Working knowledge of Word, Excel, PowerPoint, Outlook, MS Teams.

  • Ability and interest in learning new tools and systems and managing frequent changes and upgrades.

  • Integrity in handling confidential information sensitively.

  • Comfortable providing feedback, directing, and engaging with senior leaders.

  • Sensitive about cultures, and different ways of being and thinking.

  • Curious about business, in general, and how decisions are made in global organizations.

Education & Experience:
  • A bachelor's degree in business administration, communications, or a related field.

  • At least 5 years of experience in an executive assistant or administrative role is required.

What can you expect from Mars?
  • Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.

  • Join a purpose driven company, where we're striving to build the world we want tomorrow, today.

  • Best-in-class learning and development support from day one, including access to our in-house Mars University.

  • An industry competitive salary and benefits package, including company bonus.

The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.
The pay range listed is applicable to IL:USD 32.31 - USD 44.43

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