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Administration Associate Jobs in Baltimore, MD (NOW HIRING)

State of Maryland

EXECUTIVE ASSOCIATE III

Baltimore, MD · On-site

$71K - $92K/yr

Introduction The Executive Associate to the Secretary provides high-level administrative, project ... Executive Administration, Committee & Commission Administration and Special Projects. MINIMUM ...

camd

ADMINISTRATION - TENNIS PRO

Columbia, MD · On-site

$32.50 - $48.75/hr

The racquets professional ensures a successful, safe, clean, functional and customer service-focused environment for our members, guests and associates. They inspire members, guests and team members ...

camd

ADMINISTRATION - TENNIS PRO

Columbia, MD · On-site

$32.50 - $48.75/hr

The racquets professional ensures a successful, safe, clean, functional and customer service-focused environment for our members, guests and associates. They inspire members, guests and team members ...

HIAS Inc.

People Operations Associate

Silver Spring, MD

$60K - $65K/yr

... administration. This role will report to the Associate Director, Benefits & Payroll. The ideal ... candidate is a highly motivated, organized, detailed-oriented problem solver with an appreciation ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Baltimore, MD

Administration Associate information

See Baltimore, MD salary details

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How much do administration associate jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for administration associate in Baltimore, MD is $20.17, according to ZipRecruiter salary data. Most workers in this role earn between $16.73 and $20.77 per hour, depending on experience, location, and employer.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.
What are the most commonly searched types of Administration jobs in Baltimore, MD? The most popular types of Administration jobs in Baltimore, MD are:
What are popular job titles related to Administration Associate jobs in Baltimore, MD? For Administration Associate jobs in Baltimore, MD, the most frequently searched job titles are:
What job categories do people searching Administration Associate jobs in Baltimore, MD look for? The top searched job categories for Administration Associate jobs in Baltimore, MD are:
What cities near Baltimore, MD are hiring for Administration Associate jobs? Cities near Baltimore, MD with the most Administration Associate job openings:
Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Baltimore, MD as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 25% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,947 per year, or $20.2 per hour.

EXECUTIVE ASSOCIATE III

State of Maryland

Baltimore, MD • On-site

Other

Posted 5 days ago

State Of Maryland rating

7.6

Company rating: 7.6 out of 10

Based on 125 frontline employees who took The Breakroom Quiz

28th of 50 rated states

Job description

Introduction
The Executive Associate to the Secretary provides high-level administrative, project management, and coordination support directly to the Secretary of Higher Education. This critical role acts as the primary administrative intermediary between the Secretary and external stakeholders, manages complex scheduling and workflow, and ensures the seamless logistical execution of all Maryland Higher Education Commission meetings.
The Executive Associate is a Special Appointment position and serves at the pleasure of the Secretary of Higher Education.
GRADE
17
LOCATION OF POSITION
Maryland Higher Education Commission
217 E. Redwood Street
Baltimore, MD 21202
POSITION DUTIES
The Executive Associate reports to the Secretary of Higher Education and is responsible for performing routine and assigned tasks to support the Secretary and agency senior staff as needed. The position assists with the management, coordination, procedures, policies, transactions, tasks, and other functions related to the overall mission of the Maryland Higher Education Commission.
Specific position responsibilities include: Executive Administration, Committee & Commission Administration and Special Projects.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Five years of experience performing administrative staff, clerical, clerical technical, or secretarial work, with at least two years of experience providing direct, high-level administrative support to an executive, director, or senior administrator.
DESIRED OR PREFERRED QUALIFICATIONS
• Proven ability to handle highly sensitive, confidential information with absolute discretion.
• Capable of working independently to manage multiple deadlines and cross-departmental projects without requiring constant supervision.
• Exceptional written and verbal communication skills, with experience drafting, editing, and formatting executive-level correspondence, briefings, and administrative policies.
• Extensive experience managing complex, rapidly shifting calendars, coordinating intricate travel itineraries, and triaging high-priority communications for a senior executive.
• Demonstrated experience organizing high-level board, committee, or commission meetings, including drafting official minutes, preparing executive agendas, and managing public meeting logistics (familiarity with the Maryland Open Meetings Act is a significant plus).
• Prior experience working within state government, higher education administration, or a regulatory agency, with the ability to confidently liaise with Legislators, University Presidents, and the Governor's Office.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The evaluation may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
TO APPLY: Submit cover letter and resume to: secretary.mhec@maryland.gov.
Questions may be directed to Cheryl Murphy @ cheryl.murphy1@maryland.gov.
TTY Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

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