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Administration Assistant Jobs in San Ramon, CA (NOW HIRING)

EMCOR Group Inc

Contra Costa Electric, Inc.

Martinez, CA · On-site

$24.75 - $33.50/hr

Maintain accurate payroll and timekeeping records in compliance with California labor laws Human Resources Administration * Assist with new hire onboarding, including I9s, EVerify, and onboarding ...

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Showing results 21-40

All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in San Ramon, CA

Administration Assistant information

See San Ramon, CA salary details

$13

$23

$34

How much do administration assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for administration assistant in San Ramon, CA is $23.52, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.06 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in San Ramon, CA?

The most popular types of Administration jobs in San Ramon, CA are:

What cities near San Ramon, CA are hiring for Administration Assistant jobs?

Cities near San Ramon, CA with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in San Ramon, CA as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 18% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $48,912 per year, or $23.5 per hour.

San Jose, CA- Administrative Coordinator

San Jose, CA • On-site

Aladdin Bail Bonds
Personal Services • 51 - 200 employees
Learn more about Aladdin Bail Bondsexternal

$21 - $23/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 6 days ago

Job description

Administrative Coordinator

Compensation: $21.00 - $23.00 per hour

Position Overview

The following list includes the typical responsibilities for the Administrative Coordinator position. Due to the teamwork-oriented nature of our company culture, additional duties outside of those listed below may be assigned as needed. Employees should consult their Supervisor with any questions regarding responsibilities.

Agency Administration
  • Assist and provide backup support to Agents and/or the Manager as needed.
  • Maintain daily deposit backup documentation.
  • Manage inventory and petty cash controls, ensuring accurate reconciliation.
  • Submit weekly reports to Corporate every Monday.
  • Assist with maintaining a professional office appearance, including ensuring fresh coffee and water are available for clients.
  • Coordinate defendant court reminder calls with the Manager.
Office Support
  • Provide administrative assistance for claims-related matters as appropriate.
  • Assist with Corporate requests and inter-agency requests, including:
    • Filing motions
    • Processing exonerations
    • Pulling minute orders
    • Filing trust deeds
    • Other administrative tasks as assigned
  • Build defendant files, including labels, 2100RC forms, and required documentation.
  • Scan and attach complete defendant file documents and photographs into the BMA system.
  • When receiving bond inquiry calls:
    • Capture the caller's name
    • Defendant's name
    • Caller’s phone number
    • Transfer information to an Agent as necessary
    • Never end a lead call without first connecting the caller with an Agent.
  • Scan and upload defendant court documents into BMA and file appropriately.
  • Provide support when Agents are assisting other clients, including:
    • Defendant check-ins
    • Court updates
    • Payments
    • Bail information gathering
  • Create bond transaction packets.
  • Manage outgoing and incoming mail and Federal Express deliveries.
  • Maintain inventory and ordering of office supplies and bail bond forms.
Customer Service
  • Provide prompt, professional, and non-judgmental customer service to the general public.
  • Deliver exceptional customer service with a sense of urgency in areas including:
    • Defendant check-ins
    • Court updates
    • Payments
    • Reinstatements
    • Other client-related issues that arise daily
  • Maintain a professional appearance and adhere to the Aladdin Bail Bonds dress code when interacting with customers, vendors, courts, jails, and coworkers.
  • Demonstrate a team-oriented attitude and provide support whenever needed without hesitation.
Qualifications & ExperienceRequired
  • High School Diploma or equivalent.
  • Strong written and verbal communication skills.
  • Basic computer proficiency, including:
    • Microsoft Outlook
    • Microsoft Word
    • Microsoft Excel
    • General typing and office software skills
  • Proficiency in the English language.
Preferred
  • Minimum of 2 years of office administration experience.
  • Bilingual or multilingual abilities are a plus.
Skills & Abilities
  • Ability to multitask in a fast-paced office environment.
  • Strong organizational and prioritization skills.
  • Ability to work collaboratively as part of a team.
  • Positive attitude with a proactive, resourceful, and flexible approach.
  • Ability to work independently with minimal supervision.
  • Flexibility to work non-standard hours when urgent matters arise.
Job Requirements
  • Must be able to obtain a state-issued insurance license.
  • Must possess a valid driver's license and qualify to operate a company vehicle.
  • Must be willing to work a rotating schedule.

Aladdin Bail Bonds is committed to providing exceptional customer service while fostering a collaborative and professional work environment.

Benefits

Health

Dental

Visiion

401k matching

Roth IRA

Paid Time off