Administration Assistant Jobs in Rancho Cucamonga, CA

Ettie Lee Youth and Family Services - Baldwin Park, CA 91706

Salary Range $21.79 - $21.79 Hourly Level Entry Position Type Full Time Job Shift Day Education Level 4 Year Degree Travel Percentage None Category Human Resources

• Maintains complete personnel records and licensing documents.
• Creates and maintains employee personnel files in an orderly manner.
• Coordinates and facilitates the recruitment life-cycle for the agency and all its departments/programs including sourcing, interviews, background checks, offers of employment, on-boarding, success tracking and relationship management.
• Monitors the staff performance evaluation system.
• Provides benefit information to all new staff and serve as a liaison for staff with benefits providers. Completes enrollment applications and insures timely submission to providers.
• Provides employees with Employee Handbook, revisions and updates as needed.
• Monitors the employee Time and Attendance System on a regular basis.
• Reconciles timesheets for payroll accurately on a semi-monthly basis.
• Coordinates the maintenance and management of training records on all employees.
• Provides training on selected topics and supports training conducted by other identified trainers.
• Assists in preparing for the Annual Employee Appreciation Luncheon.
• Responsible for reception, mail pick-up and/or opening and distribution, and telephone relief.
• Monitor and send out notices on staff skilled license renewal requirements (MFT, LCSW, RAS., etc).
• Monitor and update staff documents that are required as a condition of employment i.e. auto insurance, driver's license, and TB.
• Generates monthly ad-hoc reports for HR and other departments.
• Maintains accurate Group Home Staffing Grids and The Ettie Agency Staffing List
• Responsible for DMV Pull Notice enrollment and/or deletion on new hires and term employees.
• Generates and monitors Employee Change Notice (ECN) on new hires, transfers, position changes, salary changes, etc. for all employees.
• Serves as point of contact for Human Resources Department in the absence of the Director of Administration.
• Assist with accounting tasks as requested by Director of Administration.
• Communicate effectively with others and assimilate and understand information, in a manner consistent with essential job functions.
• Identify, analyze and address problems, issues and opportunities to continuously improve services.
• Works cooperatively, effectively and harmoniously with other personnel and/or service providers or professionals to promote agency goals and missions.
• Answers and researches routine and non-routine questions related to Human Resources.

• Supervision of staff is not a requirement of this position.

• Receives Supervision from the Director of Administration.
• Provides regular support to Accounting Department Staff.
• Establishes regular working relationships with outside agencies and organizations to maintain functionality of Human Resources Department.
• Collaborates with other Agency staff.

• Non-exempt: This position may require after hours/evening work as needs of the agency dictate.

• Demonstrates a commitment to work with each client to promote Safety, Permanency and Well-being.
• Adheres to legal and ethical best practice standards for treatment as established under the employee's professional and licensing/certification guidelines.
• Abides by all federal, state and local laws and regulations, including client confidentiality, mandated reporting and HIPAA standards.
• Conducts self and communicate in a professional and respectful manner that provides a therapeutic role model to all agency staff, residents and outside agencies.
• Demonstrates the ability to set appropriate professional limits and boundaries with clients and fellow co-workers.
• Works harmoniously and cooperatively with agency co-workers to communicate all relevant information needed for effective collaboration and decision-making on behalf of each client.
• Demonstrates the ability to empower others to solve their own problems
• Demonstrates a commitment to the value of a nurturing family as an ideal environment for a child.
• Demonstrates a conviction about the capacity of people to grow and change.
• Demonstrates the ability to establish a respectful relationship with persons served to help them gain skills and confidence.
• Demonstrates the ability to work collaboratively with other personnel and/or service providers or professionals.
• Supports the overall goals and objectives of the organization and play an active part in attaining them.
• Demonstrates the willingness and ability to work independently as well as active participation in a team environment.
• Utilize Microsoft products – Outlook, Excel & Word

• Utilizes agency training system as well as professional workshops and conferences as a resource for improving job knowledge and performance and for resolving job-related issues.
• Utilizes supervisor consistently and effectively as a resource for increasing and improving job knowledge, job performance and for resolving job-related stress.
• Stays abreast of laws and regulations regarding all aspects of this position.

• Requires frequent sitting, standing, bending and reaching.
• Requires manual dexterity to operate computer keyboard, calculator, copier machine and other office equipment.
• Requires eyesight correctable to normal range to operate a vehicle.
• Requires hearing within normal range for telephone use.
• Requires full range of body motion including handling and lifting.
• Requires working under stressful conditions and working irregular hours

• A valid California Driver's License with at least five (5) years of driving experience.
• No more than two (2) violations totaling one point each in the past three (3) years.
• No DUI or suspended license in the last seven (7) years.
• Proof of auto insurance coverage.
• Department of Justice, FBI, and CAIC fingerprinting clearance.
• Fully completed and submitted employment application, resume and an official DMV driving history.

This job description represents a summary of the main duties of the position.

• Bachelor's degree from an accredited college or university with courses in Human Resources, Business Administration or related field.
• Minimum of two (2) years of clerical/office experience preferably in a Human Resource environment.
• Prior experience with HRIS systems preferred.
• Proficient Microsoft Office Programs including Excel, Word, Outlook and Access
• Must possess a valid California driver license and have a driving record acceptable to agency's insurance carrier.