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Administration Assistant Jobs in Ketchum, ID (NOW HIRING)

Viceroy Hotels and Resorts

Admin & Sales Assistant

Ketchum, ID · On-site

$18 - $23.25/hr

... administration, and reservation-related functions. The ideal candidate is highly organized, detail ... Sales & Client Support * Assist the Sales team in achieving revenue goals through administrative ...

Mountain Humane

Facilities Manager

Hailey, ID · On-site

Senior Director of Finance & Administration Collaborates with: All departments, leadership ... Flexibility and willingness to assist wherever needed. * Commitment to Mountain Humane's mission ...

Mountain Humane

Facilities Manager

Hailey, ID · On-site

$70K - $80K/yr

Senior Director of Finance & Administration Collaborates with: All departments, leadership ... Flexibility and willingness to assist wherever needed. * Commitment to Mountain Humane's mission ...

Mountain Humane

Facilities Manager

Hailey, ID · On-site

Senior Director of Finance & Administration Collaborates with: All departments, leadership ... Flexibility and willingness to assist wherever needed. * Commitment to Mountain Humane's mission ...

St. Luke's Health System

LPN or CMA Float Pool

Ketchum, ID · On-site

$20.25 - $25/hr

... * Assist with in-office procedures and perform clinical tasks within scope, including injections, medication administration, and specimen collection * Support clinic operations with laboratory ...

Bellevue of Cascadia LLC

LPN- Day shift

Bellevue, ID · On-site

$28.25 - $38.50/hr

Oversees Medication Aide/Tech in medication/treatment administration. Administers treatments ... Reviews documentation from consultant visit and follows up on recommendation. Assist with follow up ...

The Cove of Cascadia

LPN- Day shift

Bellevue, ID · On-site

$28.25 - $38.50/hr

Oversees Medication Aide/Tech in medication/treatment administration. Administers treatments ... Reviews documentation from consultant visit and follows up on recommendation. Assist with follow up ...

Bellevue of Cascadia LLC

LPN- Day shift

Bellevue, ID · On-site

$28.25 - $38.50/hr

Oversees Medication Aide/Tech in medication/treatment administration. Administers treatments ... Reviews documentation from consultant visit and follows up on recommendation. Assist with follow up ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Ketchum, ID

Administration Assistant information

See Ketchum, ID salary details

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How much do administration assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for administration assistant in Ketchum, ID is $20.34, according to ZipRecruiter salary data. Most workers in this role earn between $16.73 and $22.55 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What cities near Ketchum, ID are hiring for Administration Assistant jobs?

Cities near Ketchum, ID with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Ketchum, ID as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $42,297 per year, or $20.3 per hour.

Admin & Sales Assistant

The Observatory Sun Valley, A Viceroy Resort

Ketchum, ID • On-site

$18 - $23.25/hr

Other

Re-posted 26 days ago

Job description

Viceroy Hotels
Viceroy Hotels & Resorts offers a fresh take on hospitality, centered on the richness of experiences and cultural connection. A leader in modern luxury, Viceroy is committed to creating unique, immersive experiences that allow guests to craft unforgettable narratives rooted in the authenticity of each destination. Viceroy's portfolio of hotels and resorts can be found in a diverse array of breathtaking and inspiring locations including Los Cabos, Santa Monica, Chicago, Riviera Maya, Kopaonik, Snowmass, Washington D.C., St. Lucia, and Portugal's Algarve, with a forthcoming resort in Sun Valley, Idaho slated to open in summer 2026.
Location
The property offers 73 guest rooms and 12 single-level penthouse residences, all with sweeping views of Idaho's Rocky Mountains. Guests and owners will enjoy an elevated level of personalized service and an extensive amenity suite, including a 5,700-square-foot full-service spa, a 1,500-square-foot fitness center, six treatment rooms, an indoor thermal pool, cold plunge, sauna, and steam rooms. A state-of-the-art rooftop observatory and outdoor terrace bar will provide unobstructed access to the Central Idaho Dark Sky Reserve, the first designated preserve of its kind in the U.S. and one of only 12 globally.
Overview
Located at the southeast corner of Main Street and River Street East-the gateway to downtown Ketchum, Idaho-and just minutes from Bald Mountain's River Run base, this exceptional property will debut as Sun Valley's first luxury hotel and for-sale residence offering. As part of the Viceroy team, you'll help bring our signature experiential hospitality to one of North America's most iconic, year-round mountain destinations.
The Administrative & Sales Assistant serves as a key administrative resource for The Observatory Sun Valley leadership team, providing support to the Executive Committee while also assisting the Sales and Revenue departments with administrative, reporting, and coordination responsibilities.
This position helps ensure the efficient operation of the Executive Office through calendar management, meeting coordination, project tracking, document preparation, communication support, and administrative organization. In addition, the role supports sales and revenue initiatives through database management, reporting, group coordination, client communications, contract administration, and reservation-related functions.
The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced luxury hospitality environment. This individual must demonstrate professionalism, discretion, strong communication skills, and a willingness to support a variety of operational and strategic initiatives across the resort.
Responsibilities
Administrative Support
  • Provide administrative support to the Executive Committee, including calendar management, meeting coordination, travel arrangements, document preparation, and project tracking.
  • Prepare presentations, reports, meeting materials, and executive correspondence.
  • Assist with ownership visits, VIP arrivals, residence owner communications, and special projects.
  • Maintain confidential files, records, contracts, and executive documents.
  • Support pre-opening initiatives, training logistics, vendor coordination, and operational projects.
  • Assist departments across the resort with administrative projects and communications as needed.
Sales & Client Support
  • Assist the Sales team in achieving revenue goals through administrative support, reporting, database management, and client communication.
  • Prepare proposals, contracts, customer correspondence, appreciation letters, and promotional materials.
  • Coordinate site inspections, client presentations, and property tours.
  • Maintain sales collateral, sales kits, and client records.
  • Assist with group business detailing, rooming lists, billing requirements, VIP arrangements, and event coordination.
  • Monitor group room blocks, pickup, cut-off dates, and group wash.
  • Support post-booking group coordination and communication with operating departments.
  • Build and maintain strong relationships with clients, travel advisors, wholesalers, and business partners.
Revenue & Reservations Support
  • Assist the Director of Revenue Management with reporting, forecasting, rate loading, inventory management, and distribution systems.
  • Run sales, pace, forecast, booking, inquiry, and production reports.
  • Maintain Delphi, PMS, and revenue management systems.
  • Manage group inventory and room block accuracy.
  • Assist with OTA parity checks and rate audits.
  • Build and maintain rate codes and reservations as required.
  • Upload STR data and assist with revenue reporting and analysis.
  • Monitor commissionable groups and process commission requests.
Administrative Operations
  • Process purchase orders, invoices, and special requests.
  • Answer phones, manage mail distribution, maintain filing systems, and coordinate office supplies.
  • Ensure operational issues are communicated through proper channels.
  • Attend meetings and training sessions as required.
  • Support the General Manager and Executive Committee with special projects and operational initiatives.

Qualifications
  • At least three years of progressive experience in a hotel or a related field required
  • High School diploma or equivalent required
  • College course work in related field helpful
  • Must possess computer skills, including, but not limited to, use of MS Word and Excel. Knowledge of Delphi and FOSSE a plus.
  • At least one year experience in MS Access, including Word, Excel, Power Point or Data Warehousing helpful
  • Experience in an Internet or Intranet environment helpful
  • Knowledge of Request For Proposal (RFP) process and/or Corporate Volume Accounts helpful
  • Experience with Budget, Expense, End of the Month, and Competitive Analysis Reports beneficial
  • Newmarket Sales & Catering Systems (Delphi) experience preferred
  • Fosse, Opera, Micros-Fidelio Property and Yield Management Systems experience preferred
  • RFP Publishers and Internet / Intranet Web Sites experience preferred
  • Knowledge of Accounting / Purchasing Programs Helpful (e.g. Image Now)
  • Crystal and Market Vision Report Writers (Delphi reports)
  • Long hours sometimes required.
  • Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
  • Maintain a warm and friendly demeanor at all times.
  • Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
  • Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
  • Must be able to multitask and prioritize departmental functions to meet deadlines.
  • Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
  • Attend all hotel required meetings and trainings.
  • Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
  • Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
  • Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
  • Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
  • Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
  • Must be able to cross-train in other hotel related areas.
  • Must be able to maintain confidentiality of information.
  • Must be able to show initiative, including anticipating guest or operational needs.
  • Perform other duties as requested by management.

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