Administration Assistant Jobs in Garrett, IN (NOW HIRING)

BAE Systems is seeking an entry-level JAMA Suite Assistant to serve as a primary administrator for the JAMA requirements-management environment. This role supports engineering and manufacturing teams across Endicott, NY, and Fort Wayne, IN, and performs software configuration-management functions such as version-control governance, build generation, and baseline control for aerospace control-electronics programs.

JAMA Administration

• High-volume data entry & quality assurance: Accurately input, validate, and maintain large volumes of requirements, test cases, and change requests while following strict formatting and naming conventions.
• Traceability management: Create and maintain end-to-end traceability links (requirements ↔ design ↔ verification); generate matrices and reports for audits and stakeholder reviews.
• Integration support: Assist with configuring and maintaining integrations between JAMA and PLM/ALM systems (Bitbucket, DOORS, Synergy) and custom APIs; perform imports/exports and resolve synchronization issues.
• Automation & scripting: Support development of lightweight scripts (Python, PowerShell, JAMA native tools) to automate bulk updates, repetitive tasks, and report creation.
• Data governance: Execute routine data cleanup, deduplication, and attribute-standardization activities; maintain documented procedures to ensure repository integrity.
• User support & training: Serve as first-line support for JAMA users; provide quick-response help, step-by-step instructions, and short training sessions focused on proper data-entry practices.
• Documentation & audit readiness: Maintain up-to-date documentation for operational processes, integrations, and automation scripts; help prepare traceability and configuration artifacts for audits.
• Collaboration: Partner with Systems Engineering, QA, Program Management, and JAMA Administration teams to address evolving needs and drive workflow improvements.

Configuration Management

• CM process execution: Support program configuration-management activities and ensure alignment with company and program requirements.
• Plan and requirements support: Assist in reviewing and drafting technical requirement documents.
• Audit preparation: Help the CM Lead prepare evidence for customer, DFARS, ISO 9001, and other external/internal audits.
• Workflow & tool enhancement: Identify opportunities to improve CM workflows, tool integrations, or documentation standards; collaborate across functions to test enhancements.
• User and project support: Create CM-related projects and provide administrative and troubleshooting assistance for engineering teams.
• PLM data management: Update product structures and documentation within PLM systems; support data migrations and validation activities when importing data from external tools.
• Tool maintenance: Assist with testing and deployment of CM tool updates and changes.
• Compliance: Ensure adherence to proprietary information-handling requirements and export-control markings.
• Build & release management: Generate software builds, establish and maintain baselines, and control formal releases.
• Version-control oversight: Manage branching and merging strategies within Bitbucket/Synergy to maintain code integrity across multiple development streams.
• Change-control execution: Facilitate Change Control Board (CCB) reviews and verify proper implementation of approved changes.
• Documentation review: Perform structured reviews of technical documentation to ensure accuracy and completeness.
• Legacy environment support: Provide administrative and librarian support for VAX/UNIX environments to maintain continuity for legacy programs.

Required Education, Experience, & Skills

• Ability to exercise discretion and independent judgment while following policies, procedures, and regulations.
• Strong verbal and written communication skills.
• Effective interpersonal skills for interfacing with internal teams, customers, suppliers, and auditors.
• Proficiency with tools used for preparing reports, documents, product structures, and engineering changes.
• Ability to learn new systems quickly and work in a fast-paced, multi-project environment.
• Ability to analyze, evaluate, develop, and implement processes within schedule and budget constraints.
• Working knowledge of hardware and software configuration-management tools, standards, and best practices.

Preferred Education, Experience, & Skills

• Experience with Bitbucket, IBM DOORS, IBM Synergy, JAMA, Jira, and Windchill.
• Familiarity with Razor, UNIX, and VAX environments.
• Knowledge of basic coding (Python, C++, or similar) and generative AI tools such as Codium for coding.
• Understanding of hardware, software, and firmware configuration-management principles.
• High proficiency in Microsoft Word and Excel.

Pay Information Full-Time Salary Range: $44033 - $70454 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve. This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.