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Administration Assistant Jobs in Freeport, ME (NOW HIRING)

MSAD #6 - Bonny Eagle

Health Services Assistant

Buxton, ME · On-site

$16.75 - $21/hr

MSAD 6 is seeking a Health Services Assistant to join its nursing and instructional staff at Bonny ... and treatment administration, with registered nurse direction, education, and consultation ...

Staffingine LLC

CNA/MT

Lewiston, ME · On-site

Graduate of Maine State-approved Certified Medication Administration program Experience: * At least 1 year of previous CNA experience required * Other Skills Required: * Excellent customer services ...

InstantServe LLC

CNA/Med Tech (NOT CRMA)

Lewiston, ME · On-site

MUST BE - A Graduate of a Maine State Board-approved CNA course AND a Graduate of Maine State-approved Certified Medication Administration program as noted on the our client Maine CNA Certification ...

ConvenientMD

Medical Assistant (MA) - Urgent Care

Saco, ME · On-site

$18.50 - $23.75/hr

Medication Administration (prescription meds - NH & ME only): Administer medications under the ... Medical Assistant certification with at least one (1) year of experience or two (2) years of ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Freeport, ME

Administration Assistant information

See Freeport, ME salary details

$12

$21

$32

How much do administration assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for administration assistant in Freeport, ME is $21.82, according to ZipRecruiter salary data. Most workers in this role earn between $17.93 and $24.18 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What cities near Freeport, ME are hiring for Administration Assistant jobs?

Cities near Freeport, ME with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Freeport, ME as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,376 per year, or $21.8 per hour.

Assistant Project Manager

Landry French Construction Co

Scarborough, ME • On-site

$70K - $106K/yr

Full-time

Posted 6 days ago

Job description

The Assistant Project Manager supports the planning, coordination, administration, and execution of construction projects under the direction of the Project Manager. This position assists with project documentation, scheduling, contract administration, financial tracking, subcontractor coordination, safety compliance, and project closeout activities. The Assistant Project Manager works closely with project teams to help ensure projects are completed safely, on schedule, within budget, and in accordance with contract requirements.

RESPONSIBILITIES

Project Administration

  • Assist in the development and maintenance of project schedules utilizing Critical Path Method (CPM) scheduling techniques.
  • Support the Project Manager in coordinating project activities with owners, architects, engineers, subcontractors, suppliers, and regulatory agencies.
  • Assist in preparing agendas, attending project meetings, and distributing meeting minutes and action items.
  • Assist with the review and administration of contract documents and project correspondence.
  • Support project reporting requirements, including daily, weekly, and monthly reports.

Document Control

  • Maintain and distribute project documentation, including:
    • Requests for Information (RFIs)
    • Submittals
    • Contract Documents
    • Change Proposals
    • Change Orders
    • Architect's Supplemental Instructions (ASIs)
    • Architect/Engineer reports
    • Project cost reports
    • Closeout documentation
    • Punch list documentation
  • Maintain accurate project logs, including:
  • RFI Log
  • Submittal Log
  • Permit Log
  • Document Distribution Log
  • Change Proposal Log
  • Change Order Log
  • Addenda Log
  • Safety Log
  • Closeout Log
  • Issues Log

Project Coordination

  • Assist the Superintendent with implementation of job site procedures, notifications, signage, supplies, and equipment.
  • Support coordination of subcontractors, vendors, and project stakeholders to maintain project schedules and workflow.
  • Identify potential conflicts and collaborate with project team members to facilitate timely resolution.
  • Assist in material procurement tracking and coordination.
  • Support review and processing of subcontractor change requests and change orders.

Financial and Contract Administration

  • Assist with review of pay applications and supporting documentation.
  • Read and interpret project financial and contract documents, including AIA G702 and G703 forms.
  • Support project cost tracking and financial reporting activities.
  • Assist the Project Manager with project financial closeout activities.

Quality, Safety, and Compliance

  • Support implementation and monitoring of project safety requirements and company safety programs.
  • Assist in obtaining permits and coordinating inspections with applicable authorities.
  • Participate in punch list development, tracking, and completion activities.
  • Promote compliance with contractual, regulatory, and company requirements.

Additional Responsibilities

  • Assist in the preparation and review of scopes of work.
  • Provide project feedback and recommendations for process improvement.
  • Assist with training and mentoring Project Engineers and other assigned team members.
  • Perform other duties as assigned.

REQUIREMENTS AND SKILLS

  • Associate's or Bachelor's degree in Construction Management, Civil Engineering, Architecture, Project Management, or a related field preferred.
  • Three (3) to five (5) years of experience in construction project management, project engineering, or a related role preferred.
  • Experience with project coordination, document control, cost tracking, and field operations preferred.
  • Knowledge of construction project management principles and practices.
  • Ability to read and interpret construction drawings, specifications, contracts, and project documents.
  • Strong organizational and time management skills with the ability to manage multiple priorities.
  • Effective verbal and written communication skills.
  • Strong problem-solving and analytical abilities.
  • Ability to work independently and collaboratively in a team environment.
  • Proficiency in Microsoft Office Suite.
  • Experience with construction management software; Procore preferred.
  • Ability to support change management processes and procurement activities.

Certifications

  • OSHA 10 preferred.
  • OSHA 30 preferred.
  • Additional industry certifications such as LEED, PMP, CMIT, or related credentials are desirable.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

  • Ability to stand, walk, climb, bend, and perform tasks on active construction sites.
  • Ability to lift and carry up to 50 pounds occasionally.
  • Ability to sit for extended periods while performing computer-based work.
  • Ability to operate a computer, telephone, copier, and other standard office equipment.
  • Ability to work in indoor and outdoor environments and varying weather conditions.
  • May be exposed to dust, noise, vibration, heavy equipment, moving machinery, and changing weather conditions while on construction sites.
  • Required to wear personal protective equipment (PPE) including hard hat, safety glasses, high-visibility vest, and safety footwear when visiting project sites.
  • Must comply with all company and project-specific safety requirements.

TRAVEL REQUIREMENTS

  • Regular local travel between project sites, client locations, and company offices as required.
  • Occasional overnight travel may be required based on project needs.
  • Must possess and maintain a valid driver's license and acceptable driving record.
  • Travel requirements may vary based on project assignments and business needs.

COMPETENCIES

  • Accountability: Accepts responsibility for assigned work, meets commitments, follows through on obligations, and maintains accuracy and quality standards. Takes ownership of outcomes and learns from feedback.
  • Adaptability: Adjusts effectively to changing priorities, project requirements, schedules, and business needs. Maintains effectiveness in a dynamic construction environment.
  • Communication: Clearly and professionally conveys information verbally and in writing. Actively listens, shares relevant information, and promotes understanding among project stakeholders.
  • Collaboration: Builds and maintains productive working relationships across project teams. Actively contributes to team success by sharing knowledge, supporting others, and fostering cooperation.
  • Continuous Improvement: Identifies opportunities to improve processes, workflows, quality, efficiency, and project outcomes. Supports implementation of best practices.
  • Customer Focus: Responds promptly and professionally to the needs of clients, subcontractors, vendors, and internal stakeholders. Strives to exceed expectations while balancing project objectives.
  • Decision Making: Evaluates available information, considers risks and impacts, and makes sound recommendations or decisions in a timely manner.
  • Developing Others: Shares knowledge, provides guidance, and supports the development of less-experienced team members. Encourages learning and continuous improvement.
  • Initiative: Proactively identifies tasks, opportunities, and potential issues. Takes appropriate action without waiting for direction and follows through to completion.
  • Integrity and Trust: Acts ethically, honestly, and professionally. Demonstrates consistency between words and actions while maintaining confidentiality and earning the trust of others.
  • Planning and Organizing: Effectively prioritizes work, manages multiple responsibilities, and utilizes resources efficiently to meet project objectives and deadlines.
  • Problem Solving: Analyzes situations, identifies root causes, evaluates alternatives, and recommends practical solutions to support project goals.
  • Project Coordination: Coordinates activities among project teams, subcontractors, consultants, and clients to support project execution and successful outcomes.
  • Relationship Management: Builds constructive relationships with internal and external stakeholders. Maintains credibility, professionalism, and positive working partnerships.
  • Results Orientation: Focuses on achieving objectives and delivering high-quality work. Demonstrates persistence in overcoming obstacles and meeting project deadlines.
  • Safety Awareness: Demonstrates a strong commitment to workplace safety by following policies, procedures, and industry best practices.
  • Technical Expertise: Maintains and applies knowledge of construction processes, project management principles, contracts, scheduling, and construction technology to support successful project delivery.


DISCLAIMER: This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Management reserves the right to modify, add, or remove duties and to assign other responsibilities as business needs dictate. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position. The employee must be able to perform the essential functions of the position satisfactorily and safely, with or without reasonable accommodation. Nothing in this job description is intended to create a contract of employment, express or implied, or to alter the at-will employment relationship where applicable by law. The Company is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to any protected status under applicable federal, state, or local laws.

The posted salary range reflects the full pay range for this position. Compensation offered to the selected candidate will be commensurate with their relevant experience, qualifications, skills, and education, as well as other job-related factors and internal equity considerations.