Admin Coordinator Jobs in Normal, IL (NOW HIRING)

Salary: $48,131.00 Annually
Location : 1500 West Raab Road, Normal, IL
Job Type: Full-time
Unit: Finance and Administration
Division/Department: Business Office
Opening Date: 08/11/2026
Description
We seek applicants for a full-time Coordinator, Accounting Services position on the College's Business Office team. This position plays a critical role in supporting the College's financial operations through the administration of accounts payable processes, vendor payments, and procurement card (p-card) services. Reporting to the Controller, the Coordinator ensures timely and accurate payment processing, compliance with institutional policies and regulatory requirements, and exceptional customer service for both internal and external stakeholders.
This position serves as the primary liaison between the College and vendors regarding accounts payable matters and provides support for procurement card users across the institution. The Coordinator also assists with accounting operations, financial compliance activities, and continuous process improvements that promote operational effectiveness and fiscal stewardship.
General Responsibilities include, but are not limited to:

• Coordinate accounts payable operations, including reviewing, processing, and reconciling invoices and payments for College and Foundation funds while ensuring accuracy, timeliness, and compliance with established procedures.
• Serve as the primary liaison for vendors and members of the College community by responding to inquiries, resolving payment-related issues, maintaining vendor records, and supporting positive business relationships.
• Administer the College's procurement card (p-card) program, including cardholder support, reconciliation review, policy compliance monitoring, user training, and resolution of program-related issues.
• Maintain accurate financial records and supporting documentation, including vendor files, purchasing records, tax documentation, recurring payment schedules, and other accounts payable records.
• Support regulatory compliance and reporting activities, including annual Form 1099 preparation, audit support, information security practices, and adherence to institutional policies and procedures.
• Prepare reports and provide operational support for Financial Services initiatives, including Board reporting, electronic payment enhancements, process improvements, and other accounting functions as assigned.
• Collaborate with Business Office colleagues through cross-training, continuous improvement efforts, and a commitment to providing responsive and inclusive customer service to students, employees, and external partners.

Requirements

• Associate degree or equivalent work experience
• Accounting, accounts payable, billing/cashiering, or other applicable work experience
• Purchasing card program or similar financial compliance function support experience
• Basic math and reconciliation skills
• Ability to interact effectively and inclusively within a diverse campus community, including with students, staff, and vendors in a professional manner
• Strong organizational skills, attention to detail, and ability to problem-solve, work independently, and function professionally under high volume processing and regular payment cycles

Desired Qualifications

• Proficiency or familiarity with PeopleSoft or another ERP system, especially accounts payable, procurement, bookkeeping, or other accounting systems
• Proficiency or experience with Microsoft Office products

Applicants received by August 21, 2026 will receive priority consideration, with review of applications continuing as needed.
THIS POSITION IS BASED IN CENTRAL ILLINOIS AND ABILITY TO BE PRESENT ON-CAMPUS/IN-PERSON IS REQUIRED.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Heartland Community College is an equal opportunity institution.
HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.
EMPLOYEE LEAVE
Vacation: 20 days (160 hours) per year with a maximum annual carry-over of 40 days (320 hours); Accrual of 6.16 hours will be granted on the last day of each pay period
Sick Leave: 12 days (96 hours) per year with unlimited annual carry-over; 12 days (96 hours) granted on start date; Beginning on the first anniversary, accrual of 3.70 hours will be granted on the last day of each pay period
Volunteer Leave: 1 day (8 hours) per year with no annual carry-over; 8 hours granted on start date, then annually granted on January 1
Special Leave: Available by approval for bereavement, emergencies, and legal requirements
Parental Leave: 4 weeks (160 hours) for qualifying events, once per 12-month rolling period
Holidays: 12 designated paid holidays, plus 3 paid Floating Holidays (24 hours); Floating Holidays granted on start date, then annually granted on the anniversary date. HCC is closed from Christmas Eve Day through New Year's Day generally resulting in additional paid days. The College is closed on Election Day (Presidential Election years only)
EMPLOYEE INSURANCE COVERAGES
Eligibility begins the first day of the month following or coinciding with the date of employment.
Medical Insurance: HSA & Copay Plan Options - Blue Cross Blue Shield Blue Choice Network
HSA Plans

• $4,000 Tier 1 Deductible: Employee coverage paid 100%; dependent coverage paid 50%
• $5,000 Tier 2 Deductible: Employee coverage paid 100%; dependent coverage paid 50%
• $7,000 Out-of-Network Deductible: Employee coverage paid 100%; dependent coverage paid 50%

Copay Plans

• $3,000 Tier 1 Deductible: Employee coverage paid 96.5%; dependent coverage paid 45%
• $4,000 Tier 2 Deductible: Employee coverage paid 96.5%; dependent coverage paid 45%
• $5,000 Out-of-Network Deductible: Employee coverage paid 96.5%; dependent coverage paid 45%

Dental Insurance: Delta Dental
Employee coverage paid 100%; dependent coverage paid 45%
Vision Insurance: VSP
Employee coverage paid 100%; dependent coverage paid 45%
Life Insurance: Sun Life
Term life insurance equal to twice the annual base salary
Optional Insurances: Sun Life
Accident; Critical Illness; Hospital Indemnity; Long-term Disability; Voluntary Life
RETIREMENT BENEFITS
Retirement System: State Universities Retirement System (SURS) - choice of Traditional, Portable, or Retirement Savings Plan with 8% pre-tax payroll deduction
Retirement Health Insurance Plan: College Insurance Program (CIP) - Health insurance for SURS retirees with 1% pre-tax payroll deduction
Savings Plan: SURS Deferred Compensation Plan (DCP) 457(b) - Automatic enrollment with 3% pre-tax payroll deduction. Ability to opt out within 30 days of hire
Tax-sheltered Annuity Plan: 403(b) plan permitting voluntary salary reductions within IRS rules
OTHER BENEFITS
Flexible Spending Plan: Section 125 Plan permitting voluntary salary reductions to pay for eligible healthcare and childcare expenses using tax-free dollars within IRS rules
Health Savings Account: Tax-advantaged account available to HSA participants only to pay for qualified healthcare expenses. The College provides monthly contributions for eligible employees: $50 for single coverage, $100 for employee +spouse coverage, $100 for employee +child(ren) coverage, $200 for family coverage
Tuition Waiver: HCC tuition waiver for employee and dependents and HCC Continuing Education course fee waiver for employee
Tuition Reimbursement: Tuition reimbursement for employee for up to $3,500 per fiscal year
Employee Assistance Program (EAP): Counseling and referral service for employee and dependents
Employee Identification Card: Access to HCC Fitness and Recreation Center, HCC Library, and Bloomington-Normal Public Transit System (Connect Transit)
Sick Leave Bank
Long-Term Remote Work: With approval, up to 2 days (16 hours) remote work per week, after a minimum of 5 months in position
Long-Term Alternate Work Schedule: With approval, compressed workweek or flex work schedule, after a minimum of 5 months in position
Flexible Summer Work Schedule: With approval
Summer Service Hours: Most College operations close on Fridays at noon, typically beginning the Friday following June 1st and concluding on August 1st; full-time employees will work a 36-hour work week while receiving pay for 40 hours
Benefits listed are subject to change. Specific benefits may be dependent upon employment classification, duration of employment, full-time or part-time work status, etc.
01
How many years of professional experience do you have performing accounts payable, accounting, bookkeeping, billing, or similar financial transaction processing functions?

• No experience
• Less than 1 year
• 1-2 years
• 3-5 years
• 5+ years

02
Please describe your experience administering or supporting procurement card (p-card), corporate credit card, expense reimbursement, or similar financial compliance programs. (300 words max)
03
Which of the following systems have you used in a professional setting? (Select all that apply)

• PeopleSoft
• Banner
• Colleague
• Workday
• QuickBooks
• SAP
• Oracle
• Microsoft Dynamics
• None of the Above

04
This position is responsible for reviewing financial documentation, processing payments, reconciling transactions, and ensuring compliance with policies and procedures. Describe your experience managing high-volume, detail-oriented work while maintaining accuracy and meeting deadlines. (300 words max)
05
This position serves as a primary point of contact for vendors and employees regarding accounts payable and purchasing card matters. Describe a time when you resolved a payment, accounting, or customer service issue that required research, communication, and follow-up. (300 words max)
Required Question