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Admin Assistant Positions Jobs in Reston, VA (NOW HIRING)

Quantech Services

Executive Administrator

Chantilly, VA · On-site

... Admin Assistant Contract position State Location Chantilly, VA US (Primary) Education High School Level Degree Job Type Full-time Responsible for organizing and coordinating office operations and ...

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Admin Assistant Positions information

See Reston, VA salary details

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How much do admin assistant positions jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for admin assistant positions in Reston, VA is $21.89, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.28 per hour, depending on experience, location, and employer.

What are the top 3 skills of an administrative assistant?

The top three skills for an administrative assistant are strong organizational and time management abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to handle scheduling, correspondence, and administrative tasks efficiently in a professional environment.

What exactly does an admin assistant do?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing documents, and answering phone calls. They often use office software like Microsoft Office and may coordinate meetings or communicate with clients, requiring strong organizational and communication skills.

What is the difference between Admin Assistant Positions vs Receptionist?

AspectAdmin Assistant PositionsReceptionist
Primary RoleAdministrative support, document management, schedulingGreeting visitors, answering phones, front desk duties
Required SkillsOrganization, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area
Common CertificationsNone required, but administrative certifications helpfulNone required

While both roles support office operations, Admin Assistant Positions focus on administrative tasks like document handling and scheduling, whereas Receptionists primarily manage front desk duties and visitor interactions. Both roles require strong communication skills and are essential in office environments, but they serve different functions within an organization.

What are some common challenges faced by administrative assistants, and how can they be effectively managed?

Administrative Assistants often juggle multiple tasks and priorities, such as managing schedules, handling correspondence, and coordinating meetings. One common challenge is dealing with tight deadlines and last-minute changes, which requires flexibility and strong organizational skills. Effective time management, clear communication with supervisors and colleagues, and proficiency with office technology can help overcome these challenges. Building strong relationships within the team also makes it easier to collaborate and share the workload when needed.

What are the key skills and qualifications needed to thrive as an administrative assistant?

To thrive as an Administrative Assistant, you need strong organizational, time management, and communication skills, often supported by a high school diploma or associate's degree. Familiarity with office software (such as Microsoft Office Suite), calendar management systems, and sometimes basic bookkeeping tools is typically required. Attention to detail, professionalism, and the ability to multitask help individuals excel in supporting teams and managing office operations. These skills are crucial for ensuring smooth workflow, effective communication, and the overall efficiency of the workplace.

How much do admin assistants get paid?

The average salary for administrative assistants varies by location and experience but typically ranges from $30,000 to $50,000 annually. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Many roles also offer benefits such as health insurance and paid time off.

What is an admin assistant position?

Admin Assistant positions, also known as administrative assistants, are roles responsible for supporting the day-to-day operations of an office or organization. Their duties typically include answering phones, managing schedules, organizing files, preparing documents, and assisting with correspondence. Admin assistants serve as a point of contact between staff, clients, and management, ensuring that office operations run smoothly and efficiently. These roles often require strong organizational, communication, and computer skills, and are found in a wide range of industries.
What cities near Reston, VA are hiring for Admin Assistant Positions jobs? Cities near Reston, VA with the most Admin Assistant Positions job openings:
Admin Assistant Positions jobs near you

Senior Executive Secretary /Executive Admin Assistant

MAG Aerospace

Arlington, VA • On-site

Other

Medical, Life, Retirement, PTO

Re-posted 11 days ago

Job description

Senior Level Executive Secretary / Executive Administration Support

MAG Aerospace is hiring for a Senior Level Executive Secretary / Executive Administration Support with current SECRET clearance for The Joint Strike Fighter (JSF) Joint Program Office (JPO) in Arlington, VA.

Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

This Position is contingent upon contract award only but you will receive the first right of refusal for the position if a contingent offer is signed and executed.

Essential Duties and Responsibilities

Duties include, but not limited to:

Calendar Management:

  • Coordinate and schedule daily, short-term, and long-term schedules utilizing Microsoft Outlook. Compose calendars, schedules, itineraries, and arrangements.
  • Calendar invites will be consistent throughout the JPO and include classification of meeting, purpose, invitees, meeting POC, who scheduled the meeting, etc. Recurring Meetings will be scheduled in 6 month increments to ensure refreshing of invitees.
  • Maintain adherence to calendars, schedules, and actions to maximize use of time.
  • Ensure schedules are up-to-date and resolve conflicting appointments.
  • Collect briefings for the meetings within 24 hours of the meeting to be included in read-ahead binders (as requested)

Travel support:

  • Have functional experience with the Defense Travel System (DTS) and immediate ability to complete needed tasks in the system.
  • Contribute to the management of the DTS for the organization and use DTS as trained and directed to accomplish travel authorizations and vouchers.

Task Management:

  • Proficient in the commercially available, (Commercial off the Shelf (COTS)) Task Management Tool (TMT) upon which the JPO Task Management System, ETMS2, is based.
  • Manage the organization's ETMS2 using the format outlined in the organization's operating instructions and ETMS2 training and instructions.
  • Decision authority for any ETMS2 tasks will remain with the Government.
  • Manage the organizations workflow mailbox and ETMS2 for issues and taskings and assign tasks to the appropriate JPO organizations for coordination.
  • Provide weekly emails to all stake holders on the first government business day of each week for all tasks due the current week.
  • Prepare status slides for use during staff meetings by the close of business (COB) every week on the last government business day of the week. (Specific day of delivery may be altered on an exception basis with written approval of the COR.)
  • Decision authority for any workflow mailbox and ETMS2 tasks will remain with the Government.
  • Check ETMS2 for new tasks daily and ensure new tasks are properly and timely assigned the same day, or within 4 business hours if received late in the day.

In processing / Out processing:

  • Work with the Business Operations Directorate to provide in-processing and out-processing of the civilian, military, international partners and contractor personnel.
Requirements

Experience:

  • At least ten (10) years of experience working in a DoD Headquarters performing similar tasks.
  • MUST have functional experience with the Defense Travel System (DTS).
  • MUST have functional experience with some form of a Commercial off the Shelf (COTS) Task Management Tool (TMT).
  • Must have functional experience with in depth / detailed Calendar Management for multiple personnel.
  • Strong working knowledge of DoD operations and protocols.

Skills and Competencies:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
  • Outstanding written and verbal communication skills.
  • Proven ability to work independently with minimal supervision in a fast-paced environment.
  • Strong organizational and multitasking skills.
  • Familiarity with handling classified material and compliance with security regulations

Education:

  • BA/BS degree in a relevant subject or discipline for the position

Clearance Requirement:

  • Active Secret clearance.

Preferred Qualifications:

  • Experience supporting military senior leaders or civilian equivalent.
  • Strong familiarity with F-35 JPO mission objectives and priorities.
  • Demonstrated ability to manage and prioritize competing demands in a dynamic environment.
Special Note

The position is contingent upon candidate's ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

Benefits and Compensation

At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $85,000 to $100,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.

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