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Admin Assistant Positions Jobs in Reston, VA (NOW HIRING)

Chantilly Air Inc

Flight Ops Admin Asst

Manassas, VA · On-site

$52K - $62K/yr

Manassas, VA (on-site) Position Summary The Flight Operations Administrative Assistant (FOAA) reports to and supports both the Director of Managed Aircraft & Charter and the Chief Pilot. Working ...

Chantilly Air

Flight Ops Admin Asst

Manassas, VA

$52K - $62K/yr

Manassas, VA (on-site) Position Summary The Flight Operations Administrative Assistant (FOAA) reports to and supports both the Director of Managed Aircraft & Charter and the Chief Pilot. Working ...

Armada Ltd

Admin Assistant - Child Services

Rockville, MD · On-site

$18.25 - $24.75/hr

Type: Full TimeLocation: Rockville, MD (National Capital Region)Overtime Exempt: NoReports to: ARMADA HQSecurity Clearance Required: Tier 4 Public TrustActual place of performance is to be determined ...

Fort Lincoln New Town Corporation

Be Seen First

Receptionist/Prop. Mgmt. Office Assistant

Washington, DC · On-site

$45K - $55K/yr

This position is responsible for providing exemplary customer service to guests and residents and ... Proven experience as an Administrative Assistant or Office Admin Assistant * Knowledge of office ...

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Admin Assistant Positions information

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How much do admin assistant positions jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for admin assistant positions in Reston, VA is $21.89, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.28 per hour, depending on experience, location, and employer.

What are the top 3 skills of an administrative assistant?

The top three skills for an administrative assistant are strong organizational and time management abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to handle scheduling, correspondence, and administrative tasks efficiently in a professional environment.

What exactly does an admin assistant do?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing documents, and answering phone calls. They often use office software like Microsoft Office and may coordinate meetings or communicate with clients, requiring strong organizational and communication skills.

What is the difference between Admin Assistant Positions vs Receptionist?

AspectAdmin Assistant PositionsReceptionist
Primary RoleAdministrative support, document management, schedulingGreeting visitors, answering phones, front desk duties
Required SkillsOrganization, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area
Common CertificationsNone required, but administrative certifications helpfulNone required

While both roles support office operations, Admin Assistant Positions focus on administrative tasks like document handling and scheduling, whereas Receptionists primarily manage front desk duties and visitor interactions. Both roles require strong communication skills and are essential in office environments, but they serve different functions within an organization.

What are some common challenges faced by administrative assistants, and how can they be effectively managed?

Administrative Assistants often juggle multiple tasks and priorities, such as managing schedules, handling correspondence, and coordinating meetings. One common challenge is dealing with tight deadlines and last-minute changes, which requires flexibility and strong organizational skills. Effective time management, clear communication with supervisors and colleagues, and proficiency with office technology can help overcome these challenges. Building strong relationships within the team also makes it easier to collaborate and share the workload when needed.

What are the key skills and qualifications needed to thrive as an administrative assistant?

To thrive as an Administrative Assistant, you need strong organizational, time management, and communication skills, often supported by a high school diploma or associate's degree. Familiarity with office software (such as Microsoft Office Suite), calendar management systems, and sometimes basic bookkeeping tools is typically required. Attention to detail, professionalism, and the ability to multitask help individuals excel in supporting teams and managing office operations. These skills are crucial for ensuring smooth workflow, effective communication, and the overall efficiency of the workplace.

How much do admin assistants get paid?

The average salary for administrative assistants varies by location and experience but typically ranges from $30,000 to $50,000 annually. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Many roles also offer benefits such as health insurance and paid time off.

What is an admin assistant position?

Admin Assistant positions, also known as administrative assistants, are roles responsible for supporting the day-to-day operations of an office or organization. Their duties typically include answering phones, managing schedules, organizing files, preparing documents, and assisting with correspondence. Admin assistants serve as a point of contact between staff, clients, and management, ensuring that office operations run smoothly and efficiently. These roles often require strong organizational, communication, and computer skills, and are found in a wide range of industries.
What cities near Reston, VA are hiring for Admin Assistant Positions jobs? Cities near Reston, VA with the most Admin Assistant Positions job openings:
Admin Assistant Positions jobs near you

Flight Ops Admin Asst

Chantilly Air Inc

Manassas, VA • On-site

$52K - $62K/yr

Full-time

Re-posted 4 days ago

Job description

Job Type
Full-time
Description
CHANTILLY AIR Manassas Regional Airport (KHEF)
Flight Operations Administrative Assistant
Department: Flight Operations Reports to: Director of Managed Aircraft & Charter and Chief Pilot Location: Manassas, VA (on-site)
Position Summary
The Flight Operations Administrative Assistant (FOAA) reports to and supports both the Director of Managed Aircraft & Charter and the Chief Pilot. Working under their direction and ongoing oversight, the FOAA provides daily administrative support to the Flight Operations and Scheduling Departments, with primary emphasis on crew training administration, records management, and regulatory documentation.
All duties are performed at the direction of, and are subject to the review and approval of, the Chief Pilot and the Director of Managed Aircraft & Charter, who retain responsibility and accountability for the work performed in this position.
Requirements
Essential Duties & Responsibilities The following statements describe the general nature and level of work performed in this position. The FOAA carries out these responsibilities under the direction and oversight of the Chief Pilot and the Director of Managed Aircraft & Charter; records, revisions, and submissions are reviewed and approved by management before they are finalized. Other duties may be assigned. Records, Audits & Regulatory Documentation
  • Maintain and perform continuous and scheduled (monthly/bi-weekly) audits of flight operations records as directed, including aircraft binders, crew training records, check airman and contract check airman binders, flight duty time binders, the manual record revision binder, checklists, and PRIA/PRD binders - the latter in conjunction with HR and in accordance with company policy.
  • Maintain the Pilot Records Database (PRD) under the direction of the Chief Pilot, entering and updating all records pertaining to pilot employment, including hire and termination information, training events, and drug and alcohol records.
  • Conduct routine reviews of the EASA site as directed and update crewmember 8410s, aircraft documents, and safety documents (SPIs, manual references, and audit certificates); flag any discrepancies to management.
  • Review crewmember profiles and aircraft specifications in FOS for accuracy and report discrepancies for correction.
  • Track crew documents, including passports, medicals, driver's licenses, and address updates.
  • Assist with the collation and distribution of LOAs and Ops Specs, compiling individual documents into a single record and updating the COG, aircraft binders, and related files.

Crew Training Administration
  • Support administration of the Aircrew Academy program: track INDOC initial and recurrent training, assign curriculum as directed, monitor crewmember progress, and process completion documentation - module and curriculum certificates, training summaries, 30-250 forms, certificate updates, PRD entries, and 8410s - for distribution, signature, and tracking.
  • Audit the training calendar and schedule recurrent and initial training slots in line with company procedures and base months; prepare Training and Checking Authorization forms for management submission.
  • Book training-related travel, including airline, rental car, and hotel accommodations.
  • Process post-training documentation as directed: update client activity schedules and records in FOS, update the PRD with training and check results, print flight training records, and annotate training summaries (autocoupled approaches, missed approaches, engine-outs, PIC/SIC hours, approaches, and takeoffs/landings) for management review.
  • Coordinate, schedule, and document in-house training, including emergency drills (pool), emergency exit training, First Aid/CPR, TOCP, and EOD; coordinate with crew, scheduling, maintenance, and designated staff, and complete certificate forms for distribution and signature.
  • Schedule additional and specialized training as directed, such as EVAS, differences training, and special operations (e.g., mountainous airports).

Crew Scheduling & Availability Support
  • Coordinate crewmember days off and availability; compile requests for management approval, enter approved days off into the crew side of FOS, and forward to the Scheduling Department for entry on the aircraft side.
  • Manage ongoing changes to crew days off throughout the month to accommodate trips and training events.
  • Coordinate with the Scheduling Department to establish and verify crew availability, currency, and proficiency.

Manuals & Document Control Support
  • Assist with updates and revisions to flight operations manuals and materials, including the GOM, SOPM, checklists, SAFA, and international operations documentation; all revisions are reviewed and approved by the Chief Pilot.
  • Create and maintain aircraft binders for the entire Chantilly Air fleet, including acceptance checklists, signature cards, applicable company forms, IS-BAO and EASA certificates, insurance documentation (fleet, worldwide, Canadian, and Mexican commercial/Part 91), customs and bond paperwork, OST forms, permits, overflight exemptions, and charter certificates.

Crew Onboarding & Meetings Support
  • Coordinate with management to schedule interviews for prospective new hires.
  • Coordinate with other departments to facilitate the onboarding of new pilots.
  • Schedule pilot meetings and record meeting minutes.

Duty Logs & Reporting
  • Print and review crew duty logs; identify and correct discrepancies, verify corrections with management, reprint as needed, and distribute for signature and tracking. Update crew training records and transfer completed logs to the annual duty log binder at year end.
  • Prepare monthly expense reports.

General Administrative Support
  • Order crew uniforms for current crewmembers and new hires.
  • Serve as secondary for general stock.
  • Perform additional duties as assigned by the Chief Pilot, Assistant Chief Pilot, or Director of Managed Aircraft & Charter, and assist crewmembers with miscellaneous tasks.

Education, Skills & Experience
  • Extraordinary customer service skills a must.
  • Strong attention to detail.
  • Excellent communication skills.
  • Ability to handle confidential information with discretion.
  • Extremely organized, technical, punctual, and professional.
  • Ability to carry out responsibilities accurately and reliably under direction, exercising good judgment within established procedures.
  • Excellent computer skills in Microsoft Office - Word, Excel, Outlook, and PowerPoint.
  • Experience with Portside Horizon and FOS software a plus.
  • Familiarity with Part 135 operations and crew recordkeeping a plus.
  • Background, drug, and driving record checks will be required prior to becoming eligible for employment.

Chantilly Air offers a very comprehensive compensation package. Salary will be commensurate with the selected candidate's qualifications.Please complete the application and attach your cover letter and résumé.No Phone Calls Please
Salary Description
$52,000-$62,000/year

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