Account Payable Fixed Asset Manager Jobs (NOW HIRING)

Posting Details
Posting Information
Posting Number
S425P
Working Title
Fixed Asset Accountant
FLSA
Exempt
Pay Grade
Non-Classified
Advertised Salary
Beginning at $43,000
Position Status
Full Time
Appointment Length
12 Months
Department
Procurement Services
Job Summary/Basic Function
Position is responsible for tagging and tracking of fixed assets and ensuring that all assets are entered correctly into the Banner Fixed Asset module. The position will enter fixed asset tag information into the Banner Fixed Asset module ensuring that all screens and forms are completed in order to establish depreciation on the different categories of fixed assets. This includes processing the resulting general ledger entries in the module in accordance with Generally Accepted Accounting Principles (GAAP), ensuring that the depreciation schedule is established for the asset, and ensuring that assets are appropriately placed within the proper asset account code so Shepherd University's financial statements are accurately reporting the fixed assets. Enter correct location information for assets as well as those that may have changed, modified or altered locations. This includes writing-off assets that have been destroyed, damaged, traded-in or donated to other state agencies. Performing physical inventories and reconciling and updating the inventory results in the Banner Fixed Asset Module to ensure that the asset information is correct for reporting, tracking, and maintenance purposes. P-Card Co-Coordinator: This position assists the Accounts Payable Manager to ensure that all rules and regulations as mandated by State Code, Higher Education Policy Commission of West Virginia Purchasing Manual Regulations and Shepherd University Purchasing Policies and Procedures are abided. Position is responsible for all facets of the P-Card program including but not limited to processing applications, training maintenance and reconciliation of the P-Card master account. Also performs auditing of all transactions made with the P-Card. Accounts Payable Support: This position will assist with the processing of invoices, travel authorizations, travel settlements and other documents
so cross functioning is performed within the department to ensure coverage as needed. Provides general assistance to Procurement personnel as needed. Provide responsive and courteous customer service to all internal and external customers who may be in contact with the Procurement Staff.
Perform other duties as assigned.
Minimum Qualifications
Bachelor's Degree in Accounting or equivalent experience.
3 years Accounting experience
3 years budget development experience
3 years grants management experience
Preferred Qualifications
Experience in Banner Finance or Expense Management System
Posting Date
09/08/2026
Close Date
Special Instructions Summary
Non-classified postings:
Appointment to this position will be contingent upon a satisfactory background check.
We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including:
o 13 paid holidays
o 24 days annual leave (vacation) per year
o 18 sick days per year and the flexibility to use that time to care for immediate family members
o Wide range of health insurance and other benefits
o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks
o Tuition waivers for employees and their dependents
Job Duties
Description of Job Duties
Position is responsible for tagging and tracking of fixed assets and ensuring that all assets are entered correctly into the Banner Fixed Asset module. The position will enter fixed asset tag information into the Banner Fixed Asset module ensuring that all screens and forms are completed in order to establish depreciation on the different categories of fixed assets. This includes processing the resulting general ledger entries in the module in accordance with Generally Accepted Accounting Principles (GAAP), ensuring that the depreciation schedule is established for the asset, and ensuring that assets are appropriately placed within the correct asset account code so Shepherd University's financial statements are accurately reporting the fixed assets. Enter correct location information for assets that may have changed, modified or altered locations. This includes writing-off assets that have been destroyed, damaged, traded-in or donated to other state agencies. Performing physical inventories and reconciling the inventory results to the Banner Fixed Asset Module to ensure that the asset information is correct for reporting, tracking, and maintenance purposes. P-Card Co-Coordinator: This position assists the Accounts Payable Manager to ensure that all rules and regulations as mandated by State Code, Higher Education Policy Commission of West Virginia Purchasing Manual Regulations and Shepherd University Purchasing Policies and Procedures are abided. Position is responsible for all facets of the P-Card program including but not limited to processing applications, training maintenance and reconciliation of the P-Card master account. Also performs auditing of all transactions made with the P-Card. Performs daily Audits for Pcard receipts and ensures all supporting documentation is affixed to the wvOASIS Pcard transaction so the purpose of the expenditure is clearly identified and that the correct object code and sub-object codes (Banner Account Codes) are assigned to ensure the financial statements for Shepherd University are accurately reflected and are in accordance with the codes identified by the WV State Budget Office and the WV State Auditor's Office. Performs day-to-day purchasing card operations such as processing new applications, processing cardholder maintenance changes including changes to cardholders' transaction abilities (increasing, decreasing, or modifying credit limits) and answering questions from cardholders and vendors related to card operations. Verifies potential cardholder's eligibility and that internal approval have been obtained in order to receive a card. Verifies successful completion of initial training requirements before submitting request for new cardholders. Monitors completion of on-going training requirements. Determines the cardholder's monthly credit limit, single transaction limit, number of daily transactions, and number of monthly transactions. Maintains cardholder documentation records that demonstrate request of card through receipt of card.
Develops and provides wvOASIS training and Shepherd specific training to all cardholders. Follow-up with cardholders regarding charges, any charges that the purpose is not clearly identified questionable charges, unauthorized use, and request for additional documentation as needed. Initiate corrective action of all violations of established policies and procedures and document in appropriate departmental spreadsheet for tracking purposes and to ensure that a history is maintained of cardholder activities. Generate procurement card usage reports as requested. Provides technical and accounting assistance and guidance for cardholders as it relates to credit card statements, wvOASIS reconciliation process, appropriate funding information, or any other assistance as needed. Accounts Payable Support: This position will assist with the processing of invoices, travel authorizations, and travel settlements as needed. Provides general assistance to Procurement personnel as needed. Provided responsive and courteous customer service to all internal and external customers who may be in contact with the Procurement Staff. Other duties as assigned. Assists the Accounts Payable/ Purchasing Card Manager with post audit activities to review and ensure accuracy. Responsible for procuring goods and services for various departments that exceed cardholders transaction and/or credit limit as well as other routine purchases and/or invoices submitted for payment as directed by the Accounts Payable Manager or the Executive Director of Procurement. Ensure exceptional customer service by providing prompt, courteous responses to inquiries, requests, and appointments; Being available and capable to answer questions to departments and vendors; Participating in customer visits or departmental presentations aimed at increasing communication/educational goals; Assists in the resolution of vendor-user conflicts; Provide backup coverage to other members of Procurement team through knowledge learned through cross training to ensure consistent operation of department. Demonstrates commitment, dependability and accountability to team performance, cross training, and assistance to all; Provide ideas and recommendations for procedural changes involving the support activities in the procurement function and methods to improve the service object of the unit; Contributes to or ensures the effectiveness of operations of services having significant impact with the institution; Assures State Auditor's requirements for vendor invoices are met and seeks resolution to any violations.
Processing of Other Payment Transactions: Performs auditing of employee reimbursements, contract payments, and other payment transactions into the Banner Finance and/or wvOASIS Finance accounting module ensuring that multiple screen entry requirements are met. Assures assignment of proper payment category to meet WV State Auditor's Office requirements. Perform auditing of Internal Exchange Transactions (IETs} Intra Governmental Transfers (IGTs) into the wvOASIS Finance module for payment processing. Ensure that transactions are classified by the appropriate Object and Sub-Object Codes (Banner Account Codes). Process internal expense to expense transfers to ensure the financial ledgers can be reconciled between Banner Finance and wvOASIS. Ensures through computer access that the correct vendor name and address is active and selected in Banner Finance and/or wvOASIS to be printed on the State warrant; Assist in educating, advising, and training personnel on procedures, policies, form completion and auditing processes; Interact with Auditor's Office, Treasurer's Office, city, Shepherd University, and departmental officials on such issues related to acquisition and payment including auditing, finance and administration.
Demonstrates commitment, dependability and accountability to team performance, cross training, and assistance to all; Provide ideas and recommendations for procedural changes involving the support activities in the procurement function and methods to Improve the service object of the unit; Contributes to or ensures the effectiveness of operations of services having significant impact with the institution; Provides assistance and support to the Accounts Payable Manager and the Executive Director of Procurement.
Other duties as assigned