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Academic Services Assistant Jobs in Indiana (NOW HIRING)

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Academic Services Assistant information

What is an academic services assistant?

Academic Services Assistants are professionals who provide administrative and support services within educational institutions. They help manage academic records, assist with student registration, schedule classes, and support faculty and staff with various tasks. Their role often involves working directly with students to answer questions, resolve issues, and ensure smooth operation of academic programs. Academic Services Assistants play a crucial part in maintaining the efficiency and effectiveness of academic departments.

What is the difference between Academic Services Assistant vs Academic Advisor?

AspectAcademic Services AssistantAcademic Advisor
CredentialsTypically requires a high school diploma or associate degree; some roles prefer relevant certificationsBachelor’s degree often required; some roles prefer master’s in education or counseling
Work EnvironmentAdministrative offices, student support centers, academic departmentsStudent counseling offices, academic departments, one-on-one student meetings
Employer & Industry UsageUniversities, colleges, educational institutionsUniversities, colleges, educational institutions
Common Search & ComparisonOften compared for support roles assisting students with administrative tasksCompared for roles providing academic guidance and counseling

The main difference is that Academic Services Assistants handle administrative and support tasks within academic settings, while Academic Advisors focus on guiding students academically and providing counseling. Both roles are essential in educational institutions but serve different functions.

What are the key skills and qualifications needed to thrive as an academic services assistant, and why are they important?

To thrive as an Academic Services Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by an associate’s or bachelor’s degree. Familiarity with student information systems, scheduling software, and data management tools is typically required. Excellent communication, customer service, and problem-solving abilities help you interact effectively with students, faculty, and staff. These competencies are crucial for ensuring smooth academic operations and providing reliable support within educational institutions.

Is academic advising a stressful job?

Academic Services Assistants involved in advising often experience stress due to managing student concerns, deadlines, and balancing multiple responsibilities. The job requires strong communication skills and organizational abilities, and workload can vary depending on the institution and advising demands.

How does an academic services assistant typically collaborate with faculty and students to support academic operations?

Academic Services Assistants play a vital role in facilitating communication and coordination between faculty, students, and administrative departments. They often help schedule courses, manage student records, and assist with enrollment processes, ensuring that academic operations run smoothly. On a daily basis, they may respond to student inquiries, support faculty with classroom logistics, and maintain accurate documentation. This collaborative environment fosters strong organizational and problem-solving skills, and can provide valuable exposure for those interested in advancing within academic administration.

What cities in Indiana are hiring for Academic Services Assistant jobs?

Cities in Indiana with the most Academic Services Assistant job openings:

Academic Services Assistant jobs near you
Infographic showing various Academic Services Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Assistant Athletic Director - Head Athletic Trainer

Valparaiso University

Valparaiso, IN

Full-time

Posted 29 days ago

Job description

Position Description:

Valparaiso University seeks a Head Athletic Trainer to lead the Sports Medicine Department. This position provides strategic leadership and oversight of all sports medicine services, ensuring the health, safety, and well-being of student-athletes competing in 19 varsity sports.
The Head Athletic Trainer is responsible for developing and implementing comprehensive sports medicine policies and procedures, supervising athletic training staff, coordinating healthcare services with team physicians and other medical providers, and fostering a collaborative approach to student-athlete care. This position serves as a key member of the Athletics leadership team.

Major Responsibilities:

  • Sports Medicine Leadership
    • Provide leadership and strategic direction for the Valparaiso University Sports Medicine Department.
    • Develop and implement policies, procedures, and best practices that promote the health and safety of student-athletes.
    • Ensure consistent delivery of high-quality sports medicine services across all varsity programs.
    • Coordinate athletic training coverage for practices, competitions, camps, and postseason events.
    • Maintain and regularly review emergency action plans for all athletics venues.
  • Student-Athlete Healthcare 
    • Prevent, evaluate, treat, and rehabilitate athletic injuries and illnesses.
    • Coordinate pre-participation physical examinations and medical clearances.
    • Develop individualized rehabilitation and return-to-play programs in consultation with team physicians and sport performance staff.
    • Monitor student-athlete health and wellness while promoting injury prevention strategies.
    • Provide emergency medical care during practices and competitions.
  • Medical Administration 
    • Oversee the department's electronic medical records system, including Healthy Roster, ensuring accurate, timely, and confidential documentation.
    • Coordinate physician clinics and referrals to medical specialists.
    • Maintain compliance with HIPAA, OSHA, NCAA, conference, and university healthcare standards.
    • Ensure proper documentation of injuries, treatments, rehabilitation progress, and medical clearances.
  • Supervision and Staff Development 
    • Recruit, supervise, mentor, and evaluate assistant athletic trainers, interns, and student employees.
    • Foster professional development and continuing education opportunities for sports medicine staff.
  • Collaboration 
    • Work collaboratively with team physicians, sports performance personnel, nutrition services, counseling services, compliance, academic services, coaching staffs, and university administration.
    • Participate in departmental leadership meetings and university committees as assigned.
    • Serve as a resource to coaches regarding injury management, return-to-play decisions, and student-athlete health initiatives.
  •  Budget and Equipment Management
    • Manage the annual Sports Medicine operating budget.
    • Oversee purchasing, inventory, and maintenance of athletic training equipment and medical supplies.
  • Compliance and Risk Management 
    • Ensure departmental compliance with NCAA legislation, conference policies, university policies, and applicable state and federal regulations.
    • Oversee concussion management, environmental safety protocols, and other NCAA health and safety initiatives.
    • Maintain required certifications, licensure, and departmental accreditation standards.
  • Other Responsibilities 
    • Travel with athletic teams as assigned.
    • Support departmental initiatives that enhance the student-athlete experience.
    • Perform other duties as assigned by the Director of Athletics and Recreational Sports

Required Knowledge and Skills:

  • Master's degree in Athletic Training
  • Certification by the Board of Certification (BOC).
  • Current eligibility for athletic training licensure in the State of Indiana.
  • Current CPR, AED, and First Aid certifications.
  • Minimum of five years of collegiate athletic training experience, with progressive leadership responsibilities.
  • Demonstrated supervisory experience.
  • Experience utilizing electronic medical records systems, preferably Healthy Roster or similar software.
  • Strong organizational, leadership, communication, and interpersonal skills.

Other Qualifications:

  • • Master's degree in Athletic Training.
  • Experience leading a Division I sports medicine program.
  • Knowledge of NCAA Division I health and safety initiatives and best practices.

Additional Information

  • Comprehensive knowledge of athletic injury prevention, evaluation, treatment, rehabilitation, and emergency medical procedures.
  • Strong understanding of NCAA regulations, sports medicine standards, and risk management practices.
  • Excellent leadership and staff management skills.
  • Outstanding organizational and communication abilities.
  • Ability to build trust with student-athletes, coaches, physicians, and campus partners.
  • Commitment to providing exceptional healthcare while supporting the University's mission of excellence in academics, athletics, and character development.


All offers of employment with Valparaiso University are contingent upon the clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, they will also include credit history. Background checks will be conducted on all final candidates for employment.

To be considered for this position, you must upload:

Cover letter

Resume

List of 3 professional references

Answer all application questions

 

Please address the cover letter to:

Merce Poindexter, Sr. Associate Athletic Director for Student-Athlete Welfare & Compliance

Valparaiso University


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