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Academic Program Manager Jobs in Kentucky (NOW HIRING)

University of Kentucky

Academic Coordinator

Lexington, KY · Hybrid

$44K - $71K/yr

Manage course scheduling and classroom assignments across all College of Design programs * Create ... Coordinate with academic leadership to resolve scheduling conflicts and support curriculum ...

University of Kentucky

Academic Coordinator

Lexington, KY · On-site

$44K - $71K/yr

Manage course scheduling and classroom assignments across all College of Design programs * Create ... Coordinate with academic leadership to resolve scheduling conflicts and support curriculum ...

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All JobsAcademic Program JobsAcademic Program Manager JobsAcademic Program Manager Jobs in Kentucky

Academic Program Manager information

See Kentucky salary details

$33.4K

$93.3K

$136.4K

How much do academic program manager jobs pay per year?

As of Aug 12, 2026, the average yearly pay for academic program manager in Kentucky is $93,332.00, according to ZipRecruiter salary data. Most workers in this role earn between $69,000.00 and $115,100.00 per year, depending on experience, location, and employer.

What does an academic program manager do?

An Academic Program Manager oversees the planning, development, and administration of educational programs within an academic institution. Their responsibilities often include coordinating curriculum development, managing program budgets, ensuring compliance with institutional policies, and supporting faculty and student needs. They serve as a liaison between departments, faculty, and external partners to ensure the success and quality of academic offerings. Additionally, Academic Program Managers may analyze program performance data and recommend improvements for future growth.

What are some common challenges faced by academic program managers when coordinating multiple academic programs, and how can they be addressed?

Academic Program Managers often juggle responsibilities such as scheduling courses, coordinating faculty, managing budgets, and ensuring program compliance. A common challenge is balancing the needs of students, faculty, and administration while adhering to institutional policies and accreditation standards. Effective communication, strong organizational skills, and the ability to prioritize tasks are essential for overcoming these challenges. Leveraging project management tools and fostering collaborative relationships across departments can also help streamline processes and ensure program success.

What is the difference between Academic Program Manager vs Academic Coordinator?

AspectAcademic Program ManagerAcademic Coordinator
CredentialsBachelor's or Master's degree, relevant experienceTypically similar, often requiring a Bachelor's degree
Work EnvironmentHigher-level planning, strategic oversightAdministrative support, daily operations
Employer & Industry UsageEducational institutions, universitiesSchools, colleges, educational programs
Search & Comparison IntentFocus on program management, strategic rolesFocus on administrative and support roles

The main difference is that an Academic Program Manager oversees the planning and strategic development of academic programs, while an Academic Coordinator handles daily administrative tasks and supports program operations. The Program Manager has a broader scope and higher responsibility level.

What are the key skills and qualifications needed to thrive as an academic program manager, and why are they important?

To thrive as an Academic Program Manager, you need a strong background in education administration, program development, and project management, often supported by a relevant degree and experience in higher education. Familiarity with learning management systems (LMS), student information systems, and data analysis tools is typically required. Exceptional communication, problem-solving, and organizational skills help build productive relationships with faculty, students, and stakeholders. These skills are vital for ensuring academic programs run efficiently, meet educational objectives, and adapt to institutional needs.
What are the most commonly searched types of Academic Program jobs in Kentucky? The most popular types of Academic Program jobs in Kentucky are:
What are popular job titles related to Academic Program Manager jobs in Kentucky? For Academic Program Manager jobs in Kentucky, the most frequently searched job titles are:
What job categories do people searching Academic Program Manager jobs in Kentucky look for? The top searched job categories for Academic Program Manager jobs in Kentucky are:
What cities in Kentucky are hiring for Academic Program Manager jobs? Cities in Kentucky with the most Academic Program Manager job openings:
Academic Program Manager jobs near you
Infographic showing various Academic Program Manager job openings in Kentucky as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $93,332 per year, or $44.9 per hour.

Academic Records Manager

Kentucky State University

Frankfort, KY • On-site

Other

Re-posted 6 days ago

Job description

TITLE: Academic Records Manager

DEPARTMENT: Office of Registrar

REPORTS TO: Registrar

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

LOCATION: On-Site Main Campus

EMPLOYMENT STATUS: Full-Time

EMPLOYMENT CLASSIFICATION: Exempt


JOB SUMMARY:

Under the general direction of the Registrar, the Academic Records Manager provides professional leadership and operational support for academic records management and graduate student services. This position serves in a dual-capacity role supporting both the Office of the Registrar and Graduate Studies by providing graduate academic advising while coordinating academic records administration, registration processes, degree certification, institutional reporting, and compliance with applicable federal, state, accreditation, and University regulations. The position exercises independent judgment in interpreting academic policies, maintaining the integrity of student records, resolving complex records issues, and supporting institutional effectiveness. This position requires a regular, reliable, and consistent on-campus presence to effectively perform advising, records management, student support, and administrative responsibilities and is not suitable for remote work except as approved in accordance with University policy.


ESSENTIAL JOB FUNCTIONS:

  • Provides individualized academic advising to graduate students regarding degree requirements, course selection, academic policies, graduation planning, and available University resources.
  • Coordinates graduate student onboarding, orientation, registration, and academic support services.
  • Monitors graduate student academic progress and collaborates with faculty, program coordinators, and University administrators regarding academic standing, probation, retention, and graduation.
  • Assists students with graduate admissions processes, graduation requirements, academic planning, and referrals to appropriate campus resources.
  • Represents Graduate Studies and the Office of the Registrar at recruitment events, admissions activities, orientations, and other University functions.
  • Assists with graduate catalog revisions, curriculum updates, admissions processing, and maintenance of academic program information within GRADCAS and other University systems.
  • Maintains accurate, confidential, and compliant student academic records in accordance with FERPA, University policies, accreditation standards, and applicable federal and state regulations.
  • Coordinates registration activities, including course enrollment, schedule adjustments, withdrawals, academic appeals, curriculum updates, and related student records processes.
  • Processes graduation applications, performs degree audits, verifies completion of academic requirements, and confers degrees in accordance with University policies and procedures.
  • Coordinates transcript requests, enrollment verifications, and related student record services through the National Student Clearinghouse and other approved systems.
  • Processes major and minor changes, grade changes, residency determinations, academic record corrections, and related student information updates.
  • Utilizes Banner Student Information System, Degree Works, ARGOS, and other institutional systems to maintain student records, generate reports, support institutional planning, and ensure data integrity.
  • Assists with athletic eligibility certifications and other specialized student record requirements as assigned.
  • Supports the implementation, maintenance, and enhancement of Degree Works, CourseLeaf, Reverse Transfer initiatives, and other academic technologies.
  • Assists in preparing institutional reports and maintaining data required for accreditation, state and federal reporting, compliance reviews, and strategic planning initiatives.
  • Maintains confidentiality of student records and sensitive institutional information while ensuring compliance with applicable privacy and records management requirements.
  • Maintains a regular, reliable, and consistent on-campus presence to effectively perform the essential functions of the position.
  • Performs other duties as assigned.


KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Comprehensive knowledge of academic advising principles, student success strategies, and higher education administration.
  • Knowledge of FERPA, student records regulations, accreditation standards, and applicable federal and state requirements governing academic records.
  • Knowledge of student information systems, degree audit systems, reporting software, and Microsoft Office applications.
  • Ability to interpret and consistently apply University academic policies and procedures.
  • Strong analytical, organizational, and problem-solving skills with attention to detail.
  • Ability to manage multiple priorities while meeting established deadlines.
  • Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information appropriately.
  • Strong interpersonal, customer service, and communication skills.
  • Ability to establish and maintain effective working relationships with students, faculty, staff, administrators, and external agencies.
  • Ability to prepare reports, analyze data, and support institutional decision-making.
  • Ability to communicate effectively, both verbally and in writing.


SUPERVISORY RESPONSIBILITY:

  • This position does not have supervisory responsibility.



OTHER DUTIES:

  • Perform other duties as assigned.


QUALIFICATIONS:

  • Bachelor's degree from an accredited college or university is required.
  • Master's degree in Higher Education Administration, Education, Student Affairs, or a related field is preferred.
  • Minimum of two (2) years of progressively responsible experience in higher education advising, registrar operations, enrollment services, or academic administration.
  • Experience using Banner Student Information System or comparable enterprise student information systems is preferred.
  • Experience with Degree Works, ARGOS, GRADCAS, National Student Clearinghouse, or similar higher education technologies is preferred.


Licensing and Certifications: NA



WORKING CONDITIONS:

  • Work is performed primarily in a professional office environment and requires frequent interaction with students, faculty, staff, and external constituents.
  • Work requires prolonged periods of sitting, standing, walking, repetitive hand movements, and extended use of computers and other office equipment.
  • Occasional lifting or moving of materials weighing up to 30 pounds may be required.
  • Occasional evening or weekend work may be required to support registration, commencement, orientation, or other University events.




Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

Internal candidates are encouraged to apply.


KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.