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Academic Assistant Jobs in Oregon (NOW HIRING)

Chatham

Student Administrative Assistant

Eastside, OR · On-site

$17 - $23/hr

Director of Academic Operations Position Summary: The Student Administrative Assistant provides part-time administrative and operational support to the Dean's Office, with a primary focus on visitor ...

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All JobsAcademic JobsAcademic Assistant JobsAcademic Assistant Jobs in Oregon

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How much do academic assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for academic assistant in Oregon is $19.64, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $21.59 per hour, depending on experience, location, and employer.

What is an academic assistant?

Academic Assistants are support staff who help faculty members, researchers, or academic departments with a variety of tasks. Their duties often include administrative support, organizing course materials, assisting with research, scheduling meetings, grading assignments, and helping students. Academic Assistants play a vital role in ensuring the smooth operation of educational and research activities within schools, colleges, and universities.

How does an academic assistant typically collaborate with faculty and students on a daily basis?

Academic Assistants often serve as a bridge between faculty and students, helping to coordinate schedules, distribute course materials, and provide administrative support for classes and projects. On a daily basis, they may assist professors with grading, answer student inquiries about assignments, and help organize departmental events or meetings. Effective communication and multitasking are crucial, as Academic Assistants frequently juggle requests from multiple stakeholders to ensure the smooth operation of academic programs.

What are the key skills and qualifications needed to thrive as an academic assistant, and why are they important?

To thrive as an Academic Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a relevant degree or office experience. Familiarity with educational management systems, office software like Microsoft Office, and tools such as scheduling platforms is typically required. Excellent communication, multitasking ability, and a service-oriented attitude are vital soft skills for supporting faculty and students effectively. These skills ensure smooth academic operations, timely assistance, and a well-coordinated educational environment.

What is the difference between Academic Assistant vs Teaching Assistant?

AspectAcademic AssistantTeaching Assistant
Required CredentialsAssociate's or Bachelor's degree often preferredUsually enrolled in or recent graduate of a relevant program
Work EnvironmentAdministrative offices, labs, or research settings within educational institutionsClassrooms, labs, assisting professors and students
Employer & Industry UsageUniversities, colleges, research institutionsPrimarily in schools, colleges, and universities
Common Search & ComparisonOften compared for support roles in academiaFocuses on assisting in teaching activities

Academic Assistants typically handle administrative and research support tasks within educational institutions, requiring relevant degrees or certifications. Teaching Assistants focus more on classroom support, assisting professors and students directly. While both roles support academic environments, their responsibilities and work settings differ, making them distinct career paths within the education sector.

How do I become an academic assistant in college?

To become an academic assistant in college, candidates typically need to have strong academic performance, relevant subject knowledge, and good communication skills. Many colleges require applicants to apply through the department or student employment office, and some positions may require prior experience or training in tutoring or teaching assistance. Familiarity with campus tools like learning management systems can also be beneficial.

What are the most commonly searched types of Academic jobs in Oregon?

The most popular types of Academic jobs in Oregon are:

What are popular job titles related to Academic Assistant jobs in Oregon?

For Academic Assistant jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Academic Assistant jobs in Oregon look for?

The top searched job categories for Academic Assistant jobs in Oregon are:

What cities in Oregon are hiring for Academic Assistant jobs?

Cities in Oregon with the most Academic Assistant job openings:

Academic Assistant jobs near you
Infographic showing various Academic Assistant job openings in Oregon as of August 2026, with employment types broken down into 40% Full Time, and 60% Part Time. Highlights an 100% In-person job distribution, with an average salary of $40,851 per year, or $19.6 per hour.

Academic Secretary - Education Department

Linfield University

Mcminnville, OR • On-site

$15.05/hr

Part-time

Posted 15 days ago

Key responsibilities

  • Support daily operations of the Education Department and Teacher Preparation Program, including office coordination and meeting attendance.

  • Assist with processing paperwork, tracking expenditures, and maintaining records related to department activities and partnerships.

  • Manage departmental communications, social media, and publications to stay connected with alumni, students, and school partners.

Job description

Join our Education Department and play an important role in supporting students, faculty, and school partners while helping ensure the success of the Education Department and Teacher Preparation Program.
FTE: 0.5
FLSA: Non-Exempt
Position Summary
The Education Department Academic Secretary provides general office coordination and supports daily operations to ensure the goals of the Education Department and Teacher Preparation Program are met.
General Office Coordinator Duties & Responsibilities
  • Greet and support students, guests, and inquiries as they arise daily.
  • Collaborate with the Licensure and Accreditation Specialist to co-maintain the master list of student information; experience with Microsoft Excel.
  • Attend all department meetings and take minutes. Assist with meeting preparation as needed.
  • Support and process paperwork for honorariums, stipends, check reimbursements, mileage reimbursements, etc., and submit documentation to Accounts Payable. Track and archive department expenditures on an internal spreadsheet, as well as monitor them in self-service.
  • Assist with event and meeting preparations.
  • Support tracking expenditures and student scholarships from the Education Department gift account.
  • Facilitate MOU paperwork with partner school districts for placements.
  • Draft internship agreements for clinical practice using provided templates and assist the Director or Licensure & Accreditation Specialist with scheduling district meetings and circulating agreements for signatures.
  • Assist with course projections by collecting data from academic advisors and organizing it on a spreadsheet.
  • Track donor giving and thank-you notes and inform the Director when they have been sent and to whom, using an official tracking system.
  • Maintain alumni records.
  • Manage departmental social media and communications.
  • Publish bi-annual communications, such as the semesterly newsletter, LEAP, to stay connected with alumni and school partners throughout the year.
  • Facilitate or complete clerical duties as assigned, including taking detailed and accurate meeting minutes; purchasing office supplies according to university policies; investigating and recommending one-time and irregular purchases; filing; preparing correspondence; and other duties as assigned to support the success of the department.
  • Update the Potter Hall room schedule and other hallway signage each term.
  • Regularly check the building for needs to maintain an organized, well-stocked, and professional environment in Potter Hall.
  • Update the Potter contact list each term and distribute it to department members.
  • Communicate announcements and information to students, faculty, and staff. This includes keeping hallway announcement monitors up to date with important announcements and information.
  • Continuously check the operations calendar and update accordingly.
  • Update and maintain Teacher Preparation Program policies and procedures in all documents, records, and websites.
  • Pick up department mail and sort it in collaboration with student worker(s), if available.
  • Perform other duties as requested, delegated, or assigned.
Job Complexity and Qualifications
This position is on the front line of departmental representation, interacting with many constituents, including students, faculty, cross-departmental staff, community members, school district partners, and others.
  • Computer skills, including spreadsheets, merging documents, word processing, email, Internet research, and electronic forms; proven ability to learn new digital skills.
  • Ability to multitask and prioritize tasks efficiently.
  • Embody a positive, encouraging, student-focused, and interpersonal disposition.
  • Maintain the dignity of the profession by exemplifying personal integrity and honesty, expertise, and judgment.
  • Demonstrate well-developed interpersonal, written, and oral communication skills to interact with state agencies; public school administrators and teachers; and college faculty, students, and staff.
  • Demonstrate commitment to promoting and enhancing diversity and equity.
  • Evaluate program operations and make recommendations.
  • Apply departmental and college policies and procedures, as well as state, federal, and accrediting body regulations and procedures.
  • Ability to prioritize, identify, and solve problems, both independently and collaboratively, in a team-oriented, dynamic setting.
  • Project and/or program management skills, including tracking student program requirements and budgeting.
  • Initiative for upcoming tasks and events and effective use of the department operational calendar.
Join the Education Department
If you are an organized, collaborative, and student-focused professional who enjoys supporting a dynamic academic environment and working with a wide range of campus and community partners, we encourage you to apply for the Education Department Academic Secretary position.
Linfield University participates in E-Verify to verify the identity and work eligibility of all new employees.
To apply, please submit your application materials through the Linfield University employment portal. We look forward to learning more about how your experience and passion align with our mission.
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