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We are seeking a highly organized Government Procurement & Documentation 

Administrator to provide specialized business support, federal purchasing administration, 

and high-level documentation control. Operating at the intersection of government 

acquisition and contract compliance, this role serves as the administrative backbone of 

our project team. You will be responsible for managing purchasing pipelines, coordinating 

vendor agreements, attending technical meetings to draft executive-level minutes, and 

ensuring all procurement documentation and contract deliverables adhere to federal 

policies and formatting standards.

Must possess and be able to maintain an active Top Secret/SCI security clearance an 

obtain a polygraph.

Key Responsibilities

Procurement & Financial Administration:

• Coordinate and track government procurement requests, purchasing pipelines, and 

vendor agreements in compliance with federal acquisition guidelines.

• Liaise with contracting officers, vendors, and program managers to facilitate 

purchasing requests and monitor delivery statuses.

• Monitor and track project budgets, purchasing ledgers, and contract spend plans, 

ensuring all tasks align with task order budget parameters.

Documentation & Meeting Support:

• Attend high-level technical, procurement, and administrative meetings to take, 

draft, and distribute precise, actionable meeting minutes.

• Prepare, edit, and format project deliverables, technical reports, and contracting 

paperwork to ensure strict compliance with authoritative guidelines and 

organizational templates.

• Manage the entire documentation lifecycle, including cataloging, filing, storing, and 

monitoring the distribution of all final deliverables.

Operational & Administrative Support:

• Assist in operations analysis, contract administration, and project scheduling.

• Assess operational and business issues to develop proactive administrative 

approaches that meet quality, budget, and schedule goals.

• Serve as the primary coordinator for logistical and general office administration 

support.

• Works under general supervision, performing a variety of complex tasks. A wide 

range of creativity and latitude is expected.

Required Qualifications

Education & Experience:

• Master’s degree in business administration, Finance, Technical Writing, or a related 

field; OR

• Bachelor’s Degree with at least 4 years of experience in business administration, 

finance, or technical writing within a government contracting environment.

Domain Expertise:

• Mastery of business management, government purchasing procedures, and 

documentation concepts.

• Experience with federal procurement lifecycles, purchase requisitions, and vendor 

coordination.

Core Technical & Professional Skills

• Advanced command of Microsoft Office Suite (especially Word, Excel, and 

PowerPoint) and SharePoint document libraries.

• High proficiency in grammar, technical terminology, document layout, and editorial 

formatting.

• Outstanding active listening skills for real-time note-taking, strong organization, and 

the ability to interact professionally with all levels of leadership.

• Prepare meeting minutes, slides, and reports. 

• Must possess and be able to maintain an active Top Secret/SCI security 

clearance and obtain a polygraph.

Working Conditions

• Environment: Fast-paced, professional office environment requiring the ability to 

adapt to changing mission priorities and handle sensitive information with 

discretion.

• Location: 100% onsite. Primary work will be at the government site, with the 

possibility of up to 10% travel.

• Physical Demands: Work is primarily sedentary but may require standing and 

walking and lifting/carrying or items up to 25 lbs.

VETS is a SBA certified Service-Disabled Veteran-Owned Small Business (SDVOSB). Based in Ashburn, Virginia, VETS has a Southwest operations office in Sierra Vista, Arizona and contract management sites throughout the United States. VETS supports a growing number of U.S. Government defense and civilian agencies with technology, systems engineering, as well as construction and program management support services.