Project Controls Administrator Jobs Near Me

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Position Summary

New River Electrical is seeking a qualified Project Controls Analyst with an interest in the construction industry. This role is responsible for tracking, analyzing, and reporting project financial data, as well as communicating trends, risks, and areas of concern to Project Management and other key stakeholders. Responsibilities include developing and applying multiple methods for valuing work performed and monitoring key project financial metrics such as cost trends and profitability.

The Project Controls Analyst serves as a liaison between Accounting/Billing and operational stakeholders, including Project Management, ensuring financial and operational data is accurately captured, thoroughly analyzed, and clearly communicated to support informed decision-making. This position reports to the Project Controls Manager.

Duties/Responsibilities

1. Act as a liaison between Accounting and Operations to ensure the accuracy and integrity of financial data for reporting and operational accounting.
2. Works with Project Management and Project Teams to maintain baseline details pertaining to schedule and budget (estimate, WBS).
3. Provide consultation regarding entry/ setup of project details (including financial summary) in ERP system upon receipt of work authorization.
4. Own the integrity of project setup data within the ERP, including contract values, project dates, labor and equipment classifications and their linkage to approved billing structures, WBS to budget details etc.
5. Work alongside Accounting and Operations to maintain contract details to help track and execute billings within ERP.
6. Administer change management controls by ensuring approved Change Orders are accurately tracked and incorporated into project budgets, cost structures, and the ERP system.
7. Participate in project conference calls, as needed, to validate that project billing, schedules, and forecasts align with current project conditions.
8. Review, report and reconcile Professional Services time against PO totals for closeout and usage.
9. Analyze and report on project financial data to identify trends and areas of concern and provide recommended solutions to Project Management and relevant stakeholders.
10. Execute, maintain, and submit customer billing projections and verify alignment with project schedule.
11. Review and report values of work performed to billing department for invoicing.
12. Prepare monthly reporting of key performance indicators for customer submittal.
13. Complete project reconciliation and provide required information to the Billing Department to ensure accurate final accounts receivable and timely release of retainage.
14. Maintain detailed knowledge of contractual terms and obligations across assigned client portfolios.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

1. Bachelors degree in Business Administration, Accounting, Finance, Construction Management, or a related discipline preferred with a minimum of (3) years of related field experience. Candidates with (10) years of relevant project controls or construction financial experience may be considered in lieu of formal education.
2. Strong financial acumen with the ability to analyze budgets, costs, forecasts, and financial data to support accurate reporting and informed decisions.
3. Working knowledge of PMI standards and project management methodologies, with application to cost control, scheduling, and project performance management.
4. Experience in construction or utility industry is a plus.
5. Exceptional verbal, written and presentation skills.
6. Ability to communicate data and analysis in a clear, actionable manner to support stakeholder decision-making.
7. Strong interpersonal skills and the ability to build relationships with stakeholders, including internal staff and external professionals.
8. Demonstrated proactive approaches to problem-solving with strong decision-making capability.
9. Demonstrated proficiency in MS Office, including Excel (data analysis, formulas, pivot tables), Word, PowerPoint, and Outlook.
10. Working knowledge with programs such as Smartsheet, Vista (or similar ERP), Power BI, Primavera P6, Microsoft Project and Adobe, preferred.
11. Excellent organizational skills and attention to detail.
12. Ability to multi-task and prioritize day-to-day activities.
13. Ability to manage multiple priorities and deliver results within fixed timeframes.
14. High levels of discretion and judgment in both interpersonal and business matters.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to sit at a desk and work on a computer for prolonged period of time.

It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.

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