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Title: Supply Chain Associate

Location: Fair Lawn, NJ

About Us:

Brookaire Company has been serving the HVAC Industry since 1974. We are dynamic, fast-paced, and customer oriented. As one of the top resources to find HVAC Air Filters and Belts, we constantly strive to understand our customer’s needs, and position our products and services to meet those needs. Brookaire’s employees are committed to a culture of continuous improvement, in view of meeting the high demands of our customers.

Your Tasks and Responsibilities:

The Supply Chain Assistant supports the Operations Team across all aspects of supply chain coordination and daily operations at Brookaire Corporation. This is an entry-level role with a defined growth trajectory — designed for someone who wants to learn the business from the inside out and grow into a supply chain leadership position.

To succeed, the Supply Chain Associate must develop a thorough working knowledge of Brookaire's procurement, inventory, fulfillment, and warehouse operations — including individual staff roles, workflows, and systems. Will be expected to identify waste, surface improvement opportunities, and earn increasing autonomy through consistent, reliable execution.

Responsibilities:

1. Operations & Administration
   • Maintain a supply chain task list with reoccurring tasks for maintaining inventory levels to meet demand
   • Manage, evaluate, and report lead-times for each product class and other KPI’s as required by management
   • Maintain records, prepare necessary documentation, and report relevant operational information
   • Keep OKR check-ins current and attend weekly meetings
   • Coordinate communication between sales, finance and operations departments re: inventory levels, lead-times and new vendor on boarding.
   • Maintain accurate vendor pricing in NetSuite and monitor PO pricing vs vendor pricing for accuracy
   • Assist the Supply Chain Department in procurement of materials, products, and services
   • Monitor inventory levels and proactively flag stock concerns before they impact customer fulfillment
   • Assist in coordinating with suppliers to ensure timely delivery of goods and services
   • Assist in the management of inbound goods, including transportation coordination and warehousing logistics
   • Monitor supplier performance against contracts and escalate compliance issues appropriately
   • Analyze supply chain data and provide recommendations to management to improve efficiency and reduce costs
   • Periodically assist with warehouse project planning and inventory bin management
2. Fulfillment & Reporting
   • Generate and distribute daily backorder reports to management with recommendations to improve fulfillment rates
   • Maintain open-order reports for management and the sales team; follow up on orders older than 6 months to ensure scheduling
   • Assist in managing inbound goods planning and warehouse space requirements
   • Track lead time changes and communicate proactively to internal stakeholders
   • Cross-Functional Collaboration
   • Serve as an operational resource for the inside sales team on supply chain, lead times, and product-specific questions
   • Collaborate with Sales, Warehouse, and Finance teams to support smooth day-to-day operations
   • Provide administrative support to the Director of Operations, Operations Manager, and Supply Chain Manager

Requirements: 

1. Core Competencies
   • Strong analytical skills and acute attention to detail
   • Excellent written and verbal communication; able to engage professionally across all levels
   • Proficiency in Microsoft Office Suite, especially excel; familiarity with NetSuite or similar ERP a plus
   • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
   • Strong problem-solving instincts and sound judgment under pressure
   • Team-first mindset; respects management structure and earns trust through dependable execution

• What to Expect
  • Autonomy to execute within budget and aligned with department objectives
  • Support and guidance from the Director of Operations and Supply Chain Manager
  • All tools, equipment, training, and resources needed to carry out the role — including NetSuite access and training
  • A defined 3-year growth path with transparent compensation milestones — see separate Compensation & Growth Plan document                                                     

Your success will be driven by your demonstration of our core values:

• Customer First - We make life easy for the customer and always go the extra mile. We believe if you give service, you get the business.
• Loyal - Loyal to ourselves, to our team members and to the company.
• Accountable - Excellence in accountability leads to excellence in results.
• Professional - We understand the key to quality and efficiency is professionalism.

Your Application:

Brookaire offers a comprehensive benefit plan including medical, dental and vision benefits that is generously subsidized along with a competitive PTO package, Profit Sharing and 401K matching.  If you meet the requirements of this opportunity, are aligned with our core values, we encourage you to apply now.  Come join one of the fastest growing companies servicing the HVAC industry today!

Disclaimers:

• Brookaire does not accept unsolicited third-party resumes.
• Brookaire is an Equal Opportunity Employer/Disabled/Veterans
• Brookaire is also committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s) using the contact information below.
• Brookaire is an E-Verify Employer.