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Job Description Summary

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Practice Administrator

Millennium Physician Group

Full Time (Monday-Friday)

Ocala, FL

The Practice Administrator manages the strategic and daily administrative operations of one or more healthcare practices, ensuring alignment with the Group's overall vision to enhance organizational performance across key operational metrics such as efficiency, financial management, compliance, and staff coordination. This role oversees administrative functions including revenue cycle management, billing, human resources, budgeting, financial analysis, workflow optimization, and recruitment.

Responsibilities
Oversee and provide support for one practice, up to 4 clinicians, ensuring efficient operation and compliance with established standards.
Manage and optimize administrative workflows to ensure consistent, high-quality support services.
Monitor and report on key operational metrics to support organizational goals.
Own the financial budget for assigned practices, reviewing monthly financial statements for accuracy, and resolving discrepancies.
Prepare and analyze financial and statistical reports to identify cost-saving opportunities and improve financial performance.
Ensure timely and accurate posting for demographics and charges; implement coding changes as needed.
Collaborate with leadership and stakeholders to implement operational plans and resolve administrative challenges.
Coordinate and facilitate administrative meetings, including preparation of agendas and minutes.
Implement and enforce policies and procedures that align with organizational standards.
Serve as liaison between departments to streamline communication and operational efficiency.
Design staffing models to optimize administrative workflows, recruit, train, and manage administrative staff.
Support provider recruitment efforts from an administrative perspective.
Assist in onboarding new providers with a focus on administrative processes.
Identify opportunities for continuous improvement in administrative operations.

Demonstrate excellent guest service to internal team members and patients.
Perform other related duties as assigned.

Qualifications
High School Diploma or GED required.
5+ years of healthcare management experience in a physician practice setting, preferred not required.
3+ years of operations management experience leading clinical and operational teams.
A deep knowledge of all practice disciplines is required, including revenue cycle, billing, patient experience, human resources, budgeting, financial analysis, clinical workflows, and recruitment.
Financial experience, budgeting, working with spreadsheets, accounting reporting systems and software, Excel, and similar database reporting is a plus.
Ability to maintain an improvement mindset for the practice and align the practice and provider goals with those of the organization.
Proven experience in managing multiple practices, demonstrating the ability to effectively coordinate resources and enhance performance across diverse teams
Able to relate to, interact with, and understand personality types and different kinds of people.
Ability to work independently in a fast-paced, cross-functional environment.

Benefits:

• 3 weeks PTO & 7 paid holidays
• Medical, Dental, Vision
• Employer Paid Basic Life & Short-Term Disability coverage (goes into effect after 1 year of full-time employment)
• 401(k) with match
• Employee Wellness
• Other Employee Discount programs like Tickets at Work and cell phone discounts
• Other benefits: Dependent Care FSA, Voluntary Life, Long Term Disability, Critical Illness, Pet Insurance, and more

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Why Millennium?

Millennium Physician Group is one of the largest comprehensive primary care practices with healthcare providers throughout Florida.

At Millennium Physician Group, you will find an organization that focuses on family and building a strong network of people to care for the communities we serve. We are always searching for employees who have a strong customer service attitude, fantastic teamwork skills and a willing smile ready to share.

Our promise is to provide you with the tools to do your job successfully, as well as providing a team atmosphere that empowers you to seek better ways to deliver care to our patients and their families. We also promise to care for you as an individual and help you grow in your role with Millennium Physician Group.

If you are interested in joining an organization that puts an emphasis on teamwork and family, then Millennium Physician Group is the right choice.