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Scope:

Under the direction of the Chief Human Resource Officer (CHRO), the Human Resources & Training Specialist supports the administration of Human Resources functions including payroll, benefits administration, employee records, onboarding, compliance, and reporting. This position also coordinates and supports employee training and development initiatives, including onboarding programs, instructional materials, training schedules, and employee learning opportunities. The Human Resources & Training Specialist serves as a key resource for team members and management by promoting employee engagement, professional development, regulatory compliance, and operational excellence.

Duties and Responsibilities:

Human Resource Responsibilities:

• Performs payroll administration activities, including entering payroll data, processing timesheets, maintaining employee records, monitoring leave activity, benefits, promotions, transfers, and terminations
• Ensures payroll tax filings, deposits, labor corrections, journal entries, and governmental reporting requirements are completed accurately and timely.

• Maintains employee records within payroll and HR systems to ensure data accuracy and compliance.

• Administers employee benefit programs and assists team members with benefits-related inquiries.
• Prepares and distributes communications regarding benefits programs, policy updates and employee resources.
• Assists with the development, maintenance, and updating of job descriptions and organizational records.
• Maintains records and prepares reports concerning hiring, promotions, transfers, terminations, and other employment activities.
• Ensures compliance with applicable employment laws, regulations, wage and hour requirements, and posting requirements.
• Develops and maintains spreadsheets, databases, and HR reporting tools.
• Develops, facilitates, and implements all phases of the recruitment process.
• Initial screen of candidates and then connects viable candidates with HR and hiring managers.
• Schedules interviews; oversees preparation of interview questions and other hiring and selection materials.
• Arranges meeting locations, travel, and/or accommodation for applicants and company managers when necessary.
• Assists with the interview process, attending and conducting interviews with managers when needed.

Training & Development Responsibilities:

• Coordinates the development, implementation, delivery, and evaluation of in-person and virtual training programs for all employees

• Assists with the development, maintenance, accuracy, and periodic review of training materials, procedures, and instructional resources.

• Coordinates onboarding activities for all new employees to ensure a positive and engaging experience that reflects the organization's culture and values

• Facilitates new employee orientation and ensures new team members receive required training, resources, and information

• Collaborates with department managers to create onboarding plans, employee development plans, and ongoing learning opportunities.

• Coordinates internal and external training opportunities, seminars, workshops, certifications, and professional development programs

• Monitors training compliance requirements and maintains training records and documentation.

• Keeps current on industry trends, organizational policies, procedures, products, and regulatory changes to support effective employee education.

• Assists in conducting training sessions and presentations as needed.

Operations:   

• Maintains compliance with audit requirements and internal controls related to Human Resources and Training functions
• Provides timely updates regarding HR and training activities, initiatives, and departmental needs.
• Supports organizational projects and initiatives to help achieve strategic goals
• Keeps abreast of changes in policies, procedures, products, regulations, and best practices through ongoing professional development.
• Performs other duties as assigned.

Customer Service:     

• Provides professional and responsive support to employees, managers, and external partners regarding Human Resources and training matters.
• Assists with resolution of problems and issues.
• Provides a positive employee experience through effective communication, education, and support.

Competencies:

1.           Managing Time:

                Is able to set goals for one’s self and to be a self-starter.  Displays the ability to meet and set workflow deadlines.

2.           Oral/Written communication skills:

                Must be able to communicate thoughts clearly, both orally and written.

3.           Customer Service:

                Must understand customer needs and the elements of customer service.  Must be able to refer customers to appropriate individual for further assistance.

4.           Change management:

                Must embrace change.  Must see change as opportunity.  Must be willing to express and support manager’s ideas to affected staff.

5.           Computer Knowledge:

        Must have basic ability to operate computers, typewriters, calculators and other standard office equipment.

6.           Knowledge of regulations that pertain to Human Resources.

Special requirements for the position, in addition to the competencies and accountabilities listed above.

-   Prefer a high school degree and 2-3 years experience in related position.

-   Must have the capacity to work under stress and handle difficult situations.

The Union Bank Company is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities which includes reasonable accommodation of otherwise qualified disabled applicants and employees.  Please see Human Resources should you have any questions about this policy or these job duties.