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54 Spectraforce Technologies Customer Service Representative Jobs Hiring Near You

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What is it like to work at Spectraforce Technologies?

Spectraforce Technologies appears to be a professional services company that values collaboration and innovation, fostering a dynamic work environment where employees can grow and contribute to the organization's success.

The company's team structure is designed to support a flexible and adaptable approach to project delivery, with a focus on leveraging the skills and expertise of its employees to meet client needs. Spectraforce Technologies' mission is to provide high-quality IT and business solutions that drive business outcomes for its clients.

Working at Spectraforce Technologies may appeal to candidates who are looking for a challenging and rewarding career in the IT and professional services sector, with opportunities for professional development and advancement in a fast-paced and dynamic work environment.

What makes Spectraforce Technologies an attractive place to work?

Spectraforce Technologies is a professional services firm that specializes in IT consulting and staffing, with a strong reputation for delivering high-quality solutions to clients across various industries. The company fosters a collaborative work environment that encourages innovation, teamwork, and professional growth, with opportunities for employees to develop their skills and expertise in a dynamic and supportive setting. By joining Spectraforce Technologies, individuals can contribute to the success of a forward-thinking organization and pursue a career path that offers opportunities for advancement, skill development, and making a meaningful impact in the industry.

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Executive Assistant III

Mount Laurel, NJ • On-site

Spectraforce Technologies
Recruiting and Staffing Services • 1 - 5K employees
Learn more about Spectraforce Technologiesexternal

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This job post has expired today. Applications are no longer accepted.

Job description

Job Titles: Executive Assistant III
Location: Mount Laurel NJ, 08054
Duration: 5 months Assignment
Shift/Hours: 40hours/week, Mon to Fri - 9am to 5pm
Work Model: hybrid, 2 days in office
Scope of Project: Day to day support
Summary
  • The Executive Administrative Assistant III provides highly responsible, diversified and confidential secretarial and administrative support to Senior Executives.
  • Manages the office of Senior Executives and requires comprehensive knowledge of executive operations, policies, practices and personnel.
  • Typical Day-to-Day Responsibilities: managing all 3 VPs calendar, managing travel expenses, booking travel.

Responsibilities: Depth & Scope:
  • Coordinates and facilitates high-level executive functions with wide latitude for independent judgment.
  • Schedules appointments and coordinates arrangements for meetings, conferences and travel itineraries.
  • Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed.
  • Exhibits a high level of tact and discretion due to the frequency of high level internal and external contacts.
  • Demonstrates a thorough understanding of executive's job and methods of work.
  • Coordinates and/or supervises office administrative and support personnel, assigning, prioritizing and monitoring work.
  • Assists with numerous highly confidential functions including merger and acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.
  • May participate in other Board activities such as Board website, or preparation of annual meeting documents. Tracks Board participation and activity and coordinates payment of fees.
  • Communicates and coordinates with internal departments, community leaders, organizations, shareholders and high-level customers in order to resolve issues and concerns and to relieve executive of administrative details. Follows-up on complaints to ensure their resolution.
  • Researches, assembles and prepares data and special reports, providing analysis and summaries (e.g. SEC research, merger & acquisition or Proxy activity).
  • Conducts projects as assigned such as coordinating regulatory exams.
  • Analyzes complex information requests and determines appropriate action.

Education & Experience:
  • Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below.
  • 4+ years of related experience.
  • Exceptional secretarial and administrative skills.
  • Knowledge of division organization, terminology and operations.
  • Ability to work independently and within a team.
  • Proven organizational skills, with ability to keep others focused, on task and efficient.
  • Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise.
  • Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software.
  • Years of Overall Experience: 5-7 years.

Must-Have Hard Skills:
  • Strong communication skills - written and verbal.
  • Strong Microsoft Word, Excel and PowerPoint.
  • Multi-tasking.
  • Customer service skills and interpersonal skills.
  • Managing calendars.
  • Booking travel.
  • Travel expenses.
  • Expense reports.
  • Strong organizational skills.
  • Has worked previously in an EA role.

Physical Requirements:
  • Concentrating for long periods of time - Continuous.
  • Applying common sense to deal with problems involving standardized situations - Continuous.
  • Reading, writing and comprehending instructions - Continuous.
  • Adding, subtracting, multiplying and dividing - Continuous.
  • Lifting/Carrying (under 25 lbs.) - Occasional.
  • Moving safely in confined spaces - Occasional.
  • Operating standard office equipment - Continuous.
  • Performing multiple tasks - Continuous.
  • Performing sedentary work - Continuous.
  • Domestic Travel - Occasional.

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